4. Use your time wisely
• Time is what we want most, but what we use worst.
William Penn
• The common man is not concerned about the
passage of time, the man of talent is driven by it.
Schopenhauer
• The key is in not spending time, but in investing it.
Stephen R. Covey
• Make use of time, let not advantage slip.
William Shakespeare
5. TIME IS MONEY
You can make money; you can’t make time.
An inch of gold cannot buy an inch of time.
6. WHY TIME MANAGEMENT ?
To utilise the available time in
optimum manner to achieve one’s
personal and professional goals.
7. Why do we need TM ?
To save time
To reduce stress
To function effectively
To increase our work output
8. TIME FOR EVERYTHING
Take time to work,it is the price of success
Take time to think,it is the source of power
Take time to play,it is the source of youth
Take time to read,it is the source of wisdom
Take time to love, it is the privilege of Gods
Take time to serve,it is the purpose of life
Take time to laugh,it is the music of soul
19. What does “Time”
(SELF) Management
do for you, your job,
your group and/or
your organization?
Why Is It Necessary?
20. Controlling The Demands
Manage the work (use time constructively).
Improve productivity/effective-ness
(spend time on results-producing activities).
Let’s look at this thing called,
“Time Management.”
21. Time Wasting Culprits (1 of 2)
Telephone Interruptions
Extended Lunches or Breaks
Poorly Run Meetings
Socializing On The Job
Misfiled Information
22. Poor Planning
Waiting/Delays
Paperwork
Junk Mail
Drop-In Visitors
Time Wasting Culprits (2 of 2)
23. HOW TO CONTROL INTERRUPTIONS
•Set a time limit and stick to it.
•Set the stage in advance : You are very busy with a deadline in
light.
•With casual droppers-in, remain standing.
•Meet in other person’s office.
•Get visitors to the point.
•Be ruthless with time but gracious with people.
•Have a clock available .
•Use a call-back system for telephone calls.
25. How to Use Time Effectively
• Effective Planning
• Setting goals and objectives
• Setting deadlines
• Delegation of responsibilities
• Prioritizing activities as per their
importance
• Spending the right time on the right
activity
26. The process of TM starts with
• Cost your time
• Making activity logs
• Goal setting
• Planning
• Prioritizing
• Scheduling
27. Costing your time
Understand your true value by calculating your cost per
year
Cost per year = (Salary + taxes + office space + office
equipment + profit you generate)
Calculate your hourly rate =Cost per year / work hr per
year
28. Making activity logs
Help in
• Make a realistic estimate of the time spend during
the day on job orders
• Pinpoint the critical areas:-time spend on low value
jobs
• Finding the high yielding time of our day
29. Goal setting
• Setting lifetime goals help you to chart your life
course & your career path
• Breakup your lifetime goal in smaller goals
• Make a daily TO-DO list
• Revise and update your list on daily bases & judge
your performance
30. Planning
• Draw an action plan list of things that
need to be done to achieve your goals
31. Prioritizing
• Make a TO-DO list
• Consider the value of the task before to do it worth
spending your time and company resources
• Prioritize your task
• The most important jobs should be completed first
followed by other jobs.
32. Scheduling
• Make a realistic estimate of how much you can do
• Plan to make the best use of the available time
• Preserve some contingency time to deal with
‘unexpected jobs’ Minimize stress by avoiding
overcommitment by yourself and others.