E Governance Design & Implementation

E-GOVERNANCE DESIGN
& IMPLEMENTATION
e-Governance Solutions for Better Governance
E-Governance manages the entire details of all departments of the Government. It keeps
track of the each movement of the concerned officials.
The details pertaining to each and every
department are maintained so that the WHAT IS E-GOVERNANCE?
delay and the corruption in the
implementation of the Government scheme E-governance or electronic
will be reduced. governance may be defined as
delivery of government services
In automating the above process the and information to the public using
project is divided into three modules. electronic means.
Department Module Such means of delivering
information is often referred to as
Scheme Module
information technology or 'IT' in
Scheme Description Module short form.
Use of IT in government
DEPARTMENT MODULE facilitates an efficient, speedy
This module captures all the details of the and transparent process for
department like dcode, dname, and disseminating information to the
authority. public and other agencies, and
Once the details are entered and are found for performing government
to be consistent, information pertaining to the administration activities.
department is added to the system.

SCHEME MODULE
The details pertaining to scheme concerning the module are stored in the system for ready
reference such as the Dcode, Dname, Scode, Sname, Date, Duration, and Authority. The
details pertaining to the existing schemes are displayed in the screen.

SCHEME DESCRIPTION MODULE
This module consists of Dcode, Dname, Scode, Sname, Estimation Cost, Allotment Cost,
and Source of amount. In this module we enter the dcode the corresponding fields
dname, scode, sname are selected from the scheme table automatically. These details
are displayed in the screen.

OBJECTIVE SYSTEM
E-Governance is aimed in the activities of the Government. It keeps track of the each
movement of the concerned officials. The main advantage is we can save the
manpower, time and money.
It is very helpful to the higher officials to know about the exact status of the scheme. So
that all departments maintain there own database to collect and send the information
between higher and lower levels.

PROPOSED SYSTEM
System analysis focuses on specifying what the system or application required to do. It
allows individuals see logical elements (what the system should do) apart from the
physical component it uses (computers, terminals and storage system).
It is the process of gathering and interpreting facts, diagnosing problem and using the
information to recommend improvements to the system. The existing system is the manual
system. The manual system is prone to error. It is time consuming. It is very difficult for a
person to produce report.
There are chances for changing the scheme report and do malpractice. This system
involves a lot of manual entries with the applications to perform the desired task. The
proposed system is designed to eliminate the drawbacks of the existing system. It is
designed by keeping to eliminate the drawbacks of the present system in order to provide
a permanent solution to the problems.
The primary aim of the new system is to speedup transactions. The report is prepared for
the schemes and implemented by the concerned officials.

NEED FOR COMPUTERIZATION
Computerizing the activities of the Government, we can save the manpower, time and
money. All Departments maintain their own database to collect and send the information
between Higher and Lower levels. This project is made online so that the concerned
departments can directly enter and receive the information.
For example, let us have a look at the computerization of the Educational Department.
Recently H.O had introduced a new scheme for the welfare of the school students.
Step 1 : In this G.O is sent to the concerned department.
Step 2 : Educational Minister sends this G.O to every district Chief educational
officers.
Step 3 : Chief educational officers collect the information from the schools.
Step 4 : The collected information’s are sent to Education Ministry via chief
educational officers.
Step 5 : The education Ministry analyses the reports and the consolidated reports
are sent to the HO
Step 6 : Based on the consolidated reports, the finance ministry sanctions the
amount to that scheme.
Step 7 : All people can see the present status of this scheme.

SYSTEM CONFIGURATION
NODE - CLIENT
Intel PIII
512 MB RAM
40 GB IDE HDD & EIDE ctrl card
15 SVGA color monitor

SERVER
• Intel stl2 server motherboard dual processor 1GHZ
• 512 MB ECCRAM
• 2*18 GB SCSI HDD with Ultra Wide SCSI Controlled Card
• 52X CDROM
• 15 INCH SVGA color monitor

• 104 Key Keyboard
• 250 MB 2PP Drive
• 2USB port, 2 Serial &Parallel Port
• 10/100 Ethernet Card
• Server Cabinet
• 104 Keys Keyboard
• ATX Cabinet
• 2USB Port, 2 Serial & 1 Parallel Port
• 10/100 Ethernet Card
• ATX Cabinet

SOFTWARE
• ASP.NET, HTML
• ACCESS / SQL Server / Oracle
• Windows XP / 2000 OS

Future of E-Governance
In the Future E-Governance will be applicable & available in the following areas, fully
functional & effective
Transport
Municipalities / Urban Development
Land Records
Education
Healthcare
Dairy
Ports & Shipping
Co-operative sector / Nodal agencies
VAT / Sales Tax
Insurance
Property Registration
Citizen Service Centers

Why E-Governance
Better governance - The cost efficient way
• Government information resources are invaluable assets-the fuel of the state's
economy.
• This information has to be readily located, analyzed, and exchanged between
government and citizens and between government agencies-by adhering to privacy
and security obligations.
• You require a highly cost-efficient and proven technology solution to be used as a
cost-efficient enabler to make these happen

E-GOVERNANCE - PROJECT DESCRIPTION
This project concept is implemented in one of the State Government process and is fully
computerized named as "E-Government". It keeps track of the each movement of the
concerned officials. It generates reports as the output.
The project consists of the main screen as
Department Information Scheme Estimation Information
Scheme Information Reports

DEPARTMENT INFORMATION
Select the department information, it goes to the department html page for inserting the
records. The person has to enter the department details like dcode, dname, and authority.
Click on the submit button the values are inserted into the department table.

SCHEME INFORMATION
Select the scheme information, it goes to the scheme html page for inserting the records. The
person has to enter the scheme details like dcode, scode, sname, date, duration. The details
are entered then click on the submit button the dname for the corresponding dcode value is
taken from the department table and inserted into the department table.

SCHEME ESTIMATION INFORMATION
Select the Scheme Estimation Information, it goes to the scheme html page for inserting the
records. The person has to enter the scheme estimation values like dcode, scode, ecost, and
acost, source of amount. The dname and the sname are taken from the department and
scheme table for the corresponding dcode and scode and are inserted into the scheme
estimation table.

DEPARTMENT REPORT: SINGLE REPORT, ENTIRE REPORT
Single Report:- Here the dcode alone is given as input. It is checked from the department
table. If it exists then the details about the department is generated as a report.
Entire Report:- Here on clicking the report button all the details about the entire department is
displayed.

SCHEME REPORT: INDIVIDUAL REPORT, ENTIRE REPORT
Individual Report:- Here the scode alone is given as input. It is checked from the scheme
table. If it exists then the details about the scheme is generated as a report.
Entire Report:- Here on clicking the report button all the details about the entire scheme details
are displayed.

SCHEME STATUS REPORT: SCHEME STATUS, COMPLETED SCHEME,
UNCOMPLETED SCHEME
Scheme Status:- Under this we know the status of each scheme. That is we enter scheme
code, it will display the scheme is controlled by Minister or Director or DEO (District Educational
Officer).
Completed Scheme:- Here the completed schemes are generated as report
Uncompleted Scheme:- Here the uncompleted schemes are generated as report

E Governance Design & Implementation

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