www.newgensoft.com/products/enterprise-content-management-omnidocs/ OmniDocs - Enterprise Document Management System

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OMNIDOCS TM
Enterprise Document Management System
OmniDocs is an Enterprise Document Management (EDM) platform for creating,
capturing, managing, delivering, and archiving large volumes of documents and
content. OmniDocs also seamlessly integrates with other enterprise applications
and enables these to manage structured & unstructured content.
OmniDocs handles Scanned Document Images, Electronic Documents, Emails
and Electronic Data Output from other Applications with equal efficiency and
ease.
By integrating this dynamic content with Business Rules & Processes. OmniDocs
enables seamless collaboration, communication, and knowledge sharing across
and beyond the Enterprise.
Enterprise Document Management Suite processing. It also
Components provides form
OmniDocs Server based indexing
OmniDocs Server is built using J2EE standard and support.
Service Oriented Architecture (SOA).It exposes
consolidated functionality-level, XML-based API for OmniProcess
easy integration with client applications. OmniDocs provides the user
Server is responsible for Transaction Management, with features such Omni Process - Web Desktop
Connection Pooling and Session Management. It as searching,
provides unparalleled fault tolerance and Scalability. processing and viewing the documents of a
transaction.
OmniDocs Web Desktop
? Web Desktop is a web-based client
OmniDocs It supports all standard browsers like Internet
that enables enterprises to access, share and Explorer and Mozilla (on Windows, Linux and other
collaborate documents across the organization. The platforms).
main features include:
?folders/images
Filing of OmniDocs Image Server
? Processing and searching
Indexing, The Image Server consists of a Centralized Image
? Various monitoring reports like usage reports, Database (Image Server Database). Image Server is
audit reports, etc responsible for storage and retrieval of documents. It
enables document lifecycle management, moving
OmniProcess for file processing documents from online to offline storage, data
OmniProcess is the integrated workflow designing caching, replication etc. It is highly scalable, and can
module in OmniDocs web desktop. OmniProcess support billions of documents and terabytes of data.
helps create a maker-checker workflow for file
creation by the 'maker' and then quality check, OmniDocs Remote Image Server(Optional)
document verification and authorization by the This server is used for optimizing bandwidth for
'checker'. Omni Process supports multiple levels of movement of images between two or more locations.
authentication for a multi-user environment for file This server works on concept of replicating/copying
Solutions for Business Process & Content Management

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documents from one location to other location in off Enterprise Application
peak hours for bandwidth utilization. Server can be
configured for immediate replication as well as
Anywhere
Manage
Access
delayed replication. Images can be scanned and
uploaded locally into image server and later can be
replicated to central/remote location.
Scanned Electronic
OmniDocs Storage Management Server(SMS) Documents Documents
Storage Management Server manages the actual
storage and retrieval of Image Data. Multiple SMS can
Process
be deployed for a single Image Server. Typically, this Images
Output
happens for achieving scalability/availability or at
multiple locations for bandwidth management.
Share
Process
Track
OmniDocs Text Extraction Manager(For Full
Text Search)
This component extracts data from images and
enables OmniDocs to perform Full Text search. This document indexing enables faster retrieval of
allows the user to search documents based on the documents.
presence of a particular text in the document.
Enterprise Document Management
CSV Import Utility OmniDocs extends the scope of imaging to include
Used for importing documents & folders in bulk with electronic documents such as contracts, proposals,
indexing reports and emails for collaborative working.
OmniDocs seamlessly integrates with document
LDAP Authentication Service creation applications and delivers enterprise wide
Integrates OmniDocs with Directory Services for user availability, version control, annotations and access
authentication with single sign-on support. The control for all forms of electronic content including
supported directory services are Windows Active scanned images.
Directory, Novell Directory and Sun Directory server.
OmniDocs makes content easier to save, search and
Enterprise Applications of OmniDocs reuse. OmniDocs helps in managing the content
Document Archival throughout all phases of its life cycle with strong
OmniDocs is an Enterprise Document Management indexing, interlinking of documents and rights
system for creating, capturing, managing, delivering, management features. OmniDocs ensures content
and archiving large volumes of documents and security and accuracy and thereby helps in reducing
content. OmniDocs handles scanned document enterprise risks. OmniDocs provides comprehensive
images, electronic documents, emails, and electronic reporting tools which helps the administrators to
data output from other applications with equal generate reports and track the proceedings of the
efficiency and ease. content across the organization. Strong password
configurability and maker-checker features allow the
OmniDocs supports production level scanning of administrators to maintain the authenticity of users,
documents and automatic filing into DMS through thereby helping maintain the integrity of information
OmniScan. Access rights, privileges, user stored in OmniDocs.
authentication and an option for single sign on
through LDAP provide controlled access to folders Key Features:
and documents across the enterprise. OmniDocs Unified repository for all documents and folders
?
supports deployment in a distributed environment. across the organization including electronic files,
The highly scalable architecture of OmniDocs paper images and physical documents
provides a flexible environment to match the Comprehensive document Scanning, Indexing and
?
increasing demand of the business. Structured Storage
Solutions for Business Process & Content Management

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? custom fields at Folder/Document level
Indexing on ? of content from anywhere, anytime
Availability
Maker-Checker features for dual authorization in
? Security and accuracy of information
?
user/group operations Better turnaround time for file processing to
?
Comprehensive reports for monitoring
? reduce processing cost
? password policies
Configurable ? tracking of documents
Complete
Comprehensive and easy to set Access Rights
? No document loss due to misfiling or in transit in
?
control with inheritance comparison to physical document management
Specific rights at document level for sharing
? ? from fire and natural disaster/calamities
Protection
File processing workflow
? to improve risk management
? strong index based search
Full text and
? on Image and Electronic documents
Annotations Architecture
? Check-in, Check-out & Version Control
Document Built around a robust industry-standard n-tier J2EE
?audit reports and Audit Trails
Extensive architecture with native XML capabilities, OmniDocs
HTTPS support for security
? provides unmatched Scalability, Integration Capability
Server Replication for low bandwidth consumption
? and System Availability. OmniDocs supports
at multi-location installations Enterprise-wide deployment by deploying multiple
Server clustering for enterprise-class Scalability
? Transaction Servers, replicating Image Servers and
Unicode support
? load balancing Web Servers. OmniDocs has easy to
use XML APIs and Web-Services interfaces to
OmniDocs Benefits facilitate integration with other business systems like
? archival
Long term Workflow, ERP CRM & other Business Applications.
,
?quick access to improve productivity by
Easy and
reducing the turnaround time *OmniDocs is available on all industry standard OS, Application -
Servers & Databases. Please ask for details.
Architecture Diagram
OmniDocs Web Server Scalable J2EE & XML based Highly Optimized & Location 1
Exposes web interface for Java Transaction Server Efficient Database
Replicated Remote
OmniDocs functionalities Exposes functionality level • Core business logic
Web Image Servers (optional)
XML API of OmniDocs
Client • Optimized performance Remote
through stored procedures Web Server Image
Web Server Transaction
Farm Server Farm Server
Web Transaction JDBC
Intranet/LAN Server 1 Server 1
Clustered Database Web Client
SSL/HTTPS
Firewall XML
Secure & Scalable Image Server
•Manages document storage & retrieval
•Supports disaster recovery
Web
Client SSO
Transaction Local
Web Image
Server n
Server n Servers
3rd Web Client
Party
XML Location 2
Clients
JND1 Replicated Remote
Image Servers (optional)
OmniScan Remote
Authentication Web Server
Service Image
Server
CSV Upload
• LDAP authentication
CLIENT SERVER
Minimum Server Requirement Application Server: JBOSS
Server Client
Hardware - Server Grade Machine, 2 GB RAM, 50 GB Hardware: Pentium, 512 MB RAM, 20GB HDD
HDD Software
Software OS: Windows 2003/8, XP NT, 2003, Redhat Linux 5.x
,
OS: Windows 2003 Server, 2008 Server/ Redhat Linux 5.x Other Software: MS Office 2003/7, IE 7.0 +, Mozilla 2.0
Database: MS SQL 2005/2008, Postgre SQL 8.x and above
Solutions for Business Process & Content Management

4. About Newgen
Newgen Software Technologies Limited is the market leader
in Business Process Management (BPM) and Enterprise
Content management (ECM), with a global footprint of 850
installations in over 40 countries with large, mission-critical
solutions deployed at the world's leading Banks, Insurance
firms, BPO’s, Healthcare Organizations, Government,
Telecom Companies & Shared Service Centers.
Newgen Software has been positioned in the Magic Quadrant
for Business Process Management (BPM) and Enterprise
Content Management (ECM). The company has been
recognized by distinguished analyst firms like Frost and
Sullivan as A 'Hot Company to Watch for' in their global ECM
Market report, 2009 and by IDC in its exclusive report
“Newgen Software: Global Leader in Business Process
Management and Document Management Solutions”.
Newgen is a winner of prestigious awards, such as the CNBC-
TV18, “Emerging India Award 2008”.
With HSBC and SAP investment, Newgen is one of the rare
product companies to have backing of both leading financial
and technology companies of the world. Newgen’s Quality
Systems are certified against ISO 9001:2008 and Information
Security Standard, ISO 27001:2005. Newgen has been
assessed at CMMi Level3.
CORPORATE OFFICE UAE US
New Delhi Regional Office Newgen Software Inc.
Newgen Software Technologies Ltd. Newgen Software Technologies 1364 Beverly Road, Suite 300
A-6, Satsang Vihar Marg, Suite No. 314, Building @ 3 McLean, VA 22101
Qutab Institutional Area, P O Box 500297, Dubai Internet City Tel: +1-703-439-0703
New Delhi - 110 067 INDIA Dubai, UAE Email: usa@newgensoft.com
Tel: +91-11-4077 0100, 2696 3571 Tel: +97144541365
Fax: +91-11-2685 6936
Email: corpmktg@newgensoft.com Registered Office
Newgen Software Technologies
Y 1 – 46, P O Box 120586 www.newgensoft.com
SAIF ZONE Sharjah, UAE http://blog.newgensoft.com
Tel: +971 65571040
Solutions for Business Process & Content Management