1. By: Phuong Nguyen
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2. Table of Contents
Menu Bar Options
Formatting Marks
Underlines
Watermark
Background
Tables
Special Text Effects
Headers & Footers
Building Blocks
Templates
*Note: You can click on any of
the above links to learn more
about that topic and you can click
on the table of contents image to
return to this slide.
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Knowledge is Power

3.  Home – Clipboard, Font, Paragraph, Styles, and Editing
 Insert – Pages, Tables, Illustrations, Links, Header & Footer, Text, and
Symbols
 Page Layout – Themes, Page Setup, Page Background, Paragraph, and
Arrange
 References – Table of Contents, Footnotes, Citations & Bibliography,
Captions, Index, and Table of Authorities
 Mailings – Create (Envelopes & Labels), Start Mail Merge, Write & Insert
Fields, Preview Results, and Finish
 Review – Proofing, Comments, Tracking, Changes, Compare, and Protect
 View – Document Views, Show/Hide, Zoom, Window, and Macros
 Nuance PDF – PDF Converter 6 and PDF Create! 6 Word
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4. Show/Hide Formatting Marks:
 Click on the in the ‘Paragraph’ section of the ‘Home’ tab to view
formatting marks.
 Click on the again to hide the formatting marks.
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5.  Red: Spelling or Not in Dictionary
 Green: Grammar
 Blue: Improper usage of word
 Right-click an underlined word to see suggested revisions.
 Click a revision to replace the word in the document and get rid of the
underlines or add the word to the Dictionary or leave as is.
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6. Add Custom Page Watermark:
1. Click ‘Select Picture…’ for a
Picture watermark
2. Locate picture and click ‘Insert’
or
1. Fill in the information for a Text
watermark
2. Click ‘OK’
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Add Page Watermark:
1. Click ‘Page Layout’ tab and click
‘Watermark’
2. Select from list or click ‘Custom
Watermark…’
**Types of Watermark: Confidential,
Disclaimer, and Urgent

7. Add Page Background:
1. Click ‘Page Color’
2. Select from available options
3. Click ‘Page Borders’
4. Select from available options from
‘Page Border’ tab
5. Click ‘OK’
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8. Insert Table:
1. Click ‘Insert’ tab
2. Click ‘Table’ and select ‘Insert Table…’
3. Enter ‘Number of columns’ and ‘Number of rows’ and click ‘OK’
*Note: The Menu Bar Options expand to include:
 Design – Table Style Options, Table Styles, and Draw Borders
 Layout – Tables, Rows & Columns, Merge, Cell Size, Alignment, and Data
*Note: Explore the various options in the Design and Layout tabs.
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9. Format Borders:
1. Select/highlight text
2. Click ‘Page Layout’ tab
3. Click ‘Page Borders’
4. Click ‘Borders’ tab
5. Select from available options
6. Click ‘OK’
Format Shading:
1. Select/highlight text
2. Click ‘Page Layout’ tab
3. Click ‘Page Borders’
4. Click ‘Shading’ tab
5. Select from available options
6. Click ‘OK’
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*Note: Click ‘Apply to’ drop-down arrow and ‘Options…’ button.

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*Note: After clicking
on an image, the
‘Format’ tab appears.
Notice the different
sections in the ‘Format’
tab (Adjust, Picture
Styles, Arrange, and
Size). You will find
Shape, Border, and
Effects in the ‘Picture
Styles’ section.

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12. Dropped Capital Letter:
1. Highlight letter to turn into
Drop Cap
2. Click ‘Insert’ tab
3. Click ‘Drop Cap’ drop-down
arrow
4. Select from available options
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Effects:
1.Highlight text
2.Click ‘Home’ tab
3.Click ‘Font’ section drop-down arrow
4.Select ‘Effects’ options
5.Click ‘OK’

13. WordArt:
1. Click ‘Insert’ tab
2. Click ‘WordArt’ and select from
available options
3. Enter text
4. Format text
5. Click ‘OK’
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14. Add Header/Footer:
1. Click ‘Insert’ tab
2. Go to ‘Header & Footer’ section
3. Click corresponding Header/Footer button to edit
*Note: The Menu Bar Options expand to include the ‘Design’ tab.
4. Use available tools (Header & Footer, Insert, Navigation, Options,
Position, and Close)
*Note: Select ‘Home’ tab to format text in Header/Footer.
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15. Different Headers & Footers for Different
Document Parts:
1. Create ‘Section Breaks’
A. Click ‘Page Layout’ tab
B. Click ‘Breaks’ in the ‘Page Setup’ section
C. Select from available options
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16. Different Headers & Footers
for Different Document
Parts:
2. Edit Header/Footer
A. Click ‘Insert’ tab
B. Go to ‘Header & Footer’ section
C. Click corresponding
Header/Footer button to edit
D. Click ‘Edit Header/Footer’
*Note: The Menu Bar Options
expand to include the ‘Design’
tab.
E. Click in Header/Footer area
F. Deselect ‘Link to Previous’ in the
‘Navigation’ section
G. Use available tools 16
*Note: You must
deselect ‘Link to
Previous’ for the
Header and Footer
separately.

17. Building Blocks
Organizer:
1. Click ‘Insert’ tab
2. Click ‘Quick Parts’
3. Select ‘Building Blocks
Organizer’
*Note: Building blocks are
similar to auto-text entries
or prefabricated elements
that can be re-used such
as templates and
formats.
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18. Using Word Templates:
1. Click on the Microsoft Office logo
2. Click ‘New’
A. Click ‘Installed Templates’
B. Select from available options and
click ‘Create’ to open template
or
A. Browse for templates located under
Microsoft Office Online
B. Select from available options and
click ‘Download’ to open template
3. Edit template to fit your needs and fill
in the information
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Examples: Letters, Faxes, Reports,
Résumés, Forms, Flyers, Memos,
Minutes, etc.

19. Create Your Own Template:
1. Follow steps from ‘
Using Word Templates’
2. Edit/Customize
3. Click Microsoft Office logo
4. Select ‘Save As’ and click ‘Word
Template’
5. Select ‘ Trusted Templates’
under ‘Save in’ options
6. Enter ‘File name’ and click
‘Save’
Edit Template:
1. Click on the Microsoft Office logo
2. Click ‘Open’
3. Select ‘Trusted Templates’
4. Select template and click ‘Open’
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20. Create Document from New
Template:
1. Click on the Microsoft Office logo
2. Click ‘New’
3. Click ‘My templates…’
4. Select template
5. Select ‘Document’
6. Click ‘OK’
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21. Background Information:
There are two steps you take to create an automatic TOC.
1.Prepare your document by assigning heading styles to the chapter titles
and headings that you want to appear in the TOC.
2.Collect those titles and headings into the TOC.
Heading Styles are the link to building an automatic TOC.
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22. Heading Styles:
1.Decide on chapter titles and headings that you want to appear in the TOC.
2.Apply specific styles to the chapter titles and headings so that Word will
include them in the TOC. For each chapter title and heading:
A. Place the cursor in the chapter title or heading.
B. In the Styles group, click Heading 1 for the highest level (such as chapter
title); Heading 2 for the next level (such as section heading); and
Heading 3 for the next level (such as sub-heading).
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23. Insert Table of Content:
1. Place cursor where you want the TOC to
appear
2. Click ‘References’ tab
3. Click ‘Table of Contents’ and select from
available options
*Note: The TOC will appear in the document
and will be displayed in a light blue box;
it’s a visual cue to let you know that it’s an
automatic TOC.
*Note: The TOC is automatically updated
whenever you open the document;
however, it’s good practice to update it
when you add titles or headings in your
document or when you add more content
that affect the page numbers that appear
in the TOC.
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DO NOT update entries in
the automatic TOC.

24. Update Table of Contents:
1. Click ‘References’ tab
2. Click ‘Update Table’
A. Update page numbers only
B. Update entire table
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*Note: To change text that appears in the
TOC, be sure to edit this text in the body of
the document — not in the TOC — and then
click Update Table to compile the changes.
*Note: Choose the page numbers option
only if you’ve been adding body text but no
new headings — it’s faster and will save you
time in a long document.

25. Modify/Format Table of Contents:
1. Click ‘References’
2. Click ‘Table of Contents’
3. Click ‘Insert Table of Contents…’
4. Click ‘Modify…’
5. Select TOC ‘Styles’ and click
‘Modify…’
6. Make changes in ‘Modify Style’ box
and click ‘OK’
*Note: Click ‘Format’ to view available
options such as Font, Paragraph,
Tabs, etc.
*Note: Explore available options
in Table of Contents, Style, and
Modify Style boxes.
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