This will help us to

1. Useful Macros and functions for Excel
This knowledge asset has information pertaining to Excel Macros and useful Functions.
This document will let you know about some useful macros and functions, which are frequently
used by the users.
Topics Covered:
1. Macro for Deleting Blank columns from a worksheet................................................................................ 1
2. Macro uploading rows more than 65536. ................................................................................................... 2
3. Macro for removing un-necessary columns from a worksheet................................................................... 3
4. Formula for finding matching values present in column A and Column B................................................ 5
5. Formula for showing distinct values in a column. ...................................................................................... 6
Developer: Nihar R Paital

2. 1. Macro for Deleting Blank columns from a worksheet.
We need to delete the column B, E as they are blank.
The below is the Procedure.
1 Click "Tools," select "Macro" and choose "Macros."
2 Type a name for your macro in the "Name" field, such as "DeleteBlankColumns" and click "Create."
The Visual Basic Editor will open automatically.
3 Double-click "(Name) Module" in the "Properties" window and type a name say "DeleteBlankCol"
4 Click the "+" icon next to "Microsoft Excel Objects."
5 Double-click "DeleteBlankCol" to open the "Code" window.
6 Copy and paste the following into the "Code".
Dim Col As Long, ColCnt As Long, Rng As Range
Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual
On Error GoTo Exits:
If Selection.Columns.Count > 1 Then
Set Rng = Selection
Else
Set Rng = Range(Columns(1), Columns(ActiveSheet.Cells.SpecialCells(xlCellTypeLastCell).Column()))
End If
ColCnt = 0
For Col = Rng.Columns.Count To 1 Step -1
If Application.WorksheetFunction.CountA(Rng.Columns(Col).EntireColumn) = 0 Then
Rng.Columns(Col).EntireColumn.Delete
ColCnt = ColCnt + 1
End If
Next Col
Exits:
Application.ScreenUpdating = True
Application.Calculation = xlCalculationAutomatic
7 Save the Macro.
8 Click "Tools," select "Macro" and choose "Macros."
9 Select the "DeleteBlankColumns" macro from the "Macros" dialog box and click "Run."
This will delete all the blank columns. Like B and E.
Developer: Nihar R Paital

3. 2. Macro uploading rows more than 65536.
1 Create a text file say myhugedocument.txt having number of lines more than 65536.
2 Click "Tools," select "Macro" and choose "Macros."
3 Type a name for your macro in the "Name" field, such as "ImportFile" and click "Create." The Visual
Basic Editor will open automatically.
4 Double-click "(Name) Module" in the "Properties" window and type a name say "FileImport"
5 Click the "+" icon next to "Microsoft Excel Objects."
6 Double-click "FileImport" to open the "Code" window.
7 Copy and paste the following into the "Code".
'Dimension Variables
Dim ResultStr As String
Dim FileName As String
Dim FileNum As Integer
Dim Counter As Double
'Ask User for File's Name
FileName = InputBox("Please enter the Text File's name, e.g. test.txt")
'Check for no entry
If FileName = "" Then End
'Get Next Available File Handle Number
FileNum = FreeFile()
'Open Text File For Input
Open FileName For Input As #FileNum
'Turn Screen Updating Off
Application.ScreenUpdating = False
'Create A New WorkBook With One Worksheet In It
Workbooks.Add template:=xlWorksheet
'Set The Counter to 1
Counter = 1
'Loop Until the End Of File Is Reached
Do While Seek(FileNum) <= LOF(FileNum)
'Display Importing Row Number On Status Bar
Application.StatusBar = "Importing Row " & _
Counter & " of text file " & FileName
'Store One Line Of Text From File To Variable
Line Input #FileNum, ResultStr
'Store Variable Data Into Active Cell
If Left(ResultStr, 1) = "=" Then
ActiveCell.Value = "'" & ResultStr
Else
ActiveCell.Value = ResultStr
End If
'For Excel versions before Excel 97, change 65536 to 16384
If ActiveCell.Row = 65536 Then
'If On The Last Row Then Add A New Sheet
ActiveWorkbook.Sheets.Add
Else
'If Not The Last Row Then Go One Cell Down
ActiveCell.Offset(1, 0).Select
End If
'Increment the Counter By 1
Counter = Counter + 1
'Start Again At Top Of 'Do While' Statement
Loop
'Close The Open Text File
Developer: Nihar R Paital

4. Close
'Remove Message From Status Bar
Application.StatusBar = False
8 Click "File" and select "Close" to close the Visual Basic Editor.
9 Click "Tools," select "Macro" and choose "Macros."
10 Select the "ImportFile" macro from the "Macros" dialog box and click "Run."
11 Enter the name of your file (myhugedocument.txt, for example) in the dialog box that appears.
Excel will import the data, splitting it into multiple worksheets in order to circumvent Excel's line limit.
3. Macro for removing un-necessary columns from a worksheet.
The below is the current contents of my worksheet. I want some of the columns out of the below columns.
Let say I want only Emp No, Emp Name, Emp DOB, EMP DOJ, Permanent Address. Except these all
other columns needs to be deleted.
The below is the Procedure.
1 Click "Tools," select "Macro" and choose "Macros."
2 Type a name for your macro in the "Name" field, such as "DeleteUnWantedColumns" and click
"Create." The Visual Basic Editor will open automatically.
3 Double-click "(Name) Module" in the "Properties" window and type a name say "DeleteUnWanted"
4 Click the "+" icon next to "Microsoft Excel Objects."
5 Double-click "DeleteUnWanted" to open the "Code" window.
6 Copy and paste the following into the "Code".
Dim LASTCOL As Integer
Dim J As Integer
Dim DELETE_FLAG As Boolean
LASTCOL = Cells(1, Columns.Count).End(xlToLeft).Column
For J = LASTCOL To 1 Step -1
DELETE_FLAG = True
Select Case Cells(1, J)
Case "Emp No"
DELETE_FLAG = False
Case "Emp Name"
Developer: Nihar R Paital

5. DELETE_FLAG = False
Case "Emp DOB"
DELETE_FLAG = False
Case "EMP DOJ"
DELETE_FLAG = False
Case "Permanent Address"
DELETE_FLAG = False
End Select
If (DELETE_FLAG) Then Columns(J).Delete
Next J
7 Save the Macro.
8 Click "Tools," select "Macro" and choose "Macros."
9 Select the "DeleteUnWantedColumns" macro from the "Macros" dialog box and click "Run."
This will delete all the unwanted columns. And the Output will as below.
Developer: Nihar R Paital

6. 4. Formula for finding matching values present in column A and
Column B.
Follow the table below.
Here first two columns contain data. My requirement is “Which value of column A is present at Column
B.” and “which values of column A are not present at Column B.”
Write the function at C1 as =IF(COUNTIF($B$1:$B$9,A1:A9)=1,A1,"") for finding matching values. And
drag the formula up to C9.
Write the function at D1 as =IF(COUNTIF($B$1:$B$9,A1:A9)=0,A1,"") for finding the non-matching
values. And drag the formula up to D9.
The required Output table is as follows.
1 7 1
2 6 2
3 5 3
4 9 4
5 1 5
6 10 6
7 12 7
8 15 8
9 4 9
Developer: Nihar R Paital

7. 5. Formula for showing distinct values in a column.
Follow the table below.
Here first column A contains data. My requirement is “Finding out the distinct values within column A”
Write the function at B2 as =IF(MAX(COUNTIF(A2:A17,A2:A17))>1,"",A2) and drag it through B2 to
B18.
The required Output table is as follows.
Value Distinct Value
1
2
3
4
5 5
3
23 23
3
2
1
3
4
3
1 1
2 2
3 3
4 4
THANK YOU
(PS - Pls leave your ratings/feedback/comments on the main page)
Developer: Nihar R Paital