Office 5S Poster
The Office 5S Poster depicts the meaning, principles and practices of an organized, standardized and productive office. The poster comes in two themes: color and monochrome. Formatted in PDF, the poster can be easily printed on an A3-sized paper. The poster complements the '5S Techniques' and '5S for the Office' training presentation materials. It is an effective tool that can be printed and distributed to attendees of your 5S awareness or workshop session. It serves as a takeaway and summary of your 5S presentation. The Office 5S Poster describes what is 5S, its benefits as well as the visual management tools. For the main contents, the Office 5S Poster describes each of the 'S', including the meaning, principles and practices: 1. SORT Remove what is not needed and keep what is needed. Principles: - Stratification management - Dealing with the causes Practices: - Separate the necessary from the unnecessary - Get rid of what you do not need - "When in doubt, move it out" 2. SET IN ORDER Arrange essential items in order for easy access. Principles: - Functional storage - Search elimination Practices: - Find a permanent place for all needed items - Arrange items in order for easy access - Everything in its place after use 3. SHINE Keep things clean and tidy; no trash or dirt in the workplace. Principles: - Cleaning as inspection - Degrees of cleanliness Practices: - Clean and inspect workstations and common areas regularly - Clean office equipment, e.g. keyboard - Clean computer hard drive and e-files 4. STANDARDIZE Establish standards and guidelines to maintain a clean workplace. Principles: - 5S standardization - Visual management Practices: - Establish standards and guidelines - Make standards and guidelines visual - Maintain the workplace at a level in which deviations become obvious - Use visibility tools 5. SUSTAIN Make 5S a habit and teach others to adhere to established standards. Principles: - Habit formation - Disciplined workplace Practices: - Education and training - 'Before' and 'after' photos - Daily 5S five-minute activities - Schedule 5S audits VISUAL MANAGEMENT TOOLS - Visual Display: Label to make it perfectly clear where things belong and what the procedures are. - Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts. - Visual Controls: Create an error-proofed environment to promote easy adherence to standards.
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Office 5S Poster
- 1. Office 5S © Operational Excellence Consulting. All rights reserved. Sort Set In OrderShine Standardize Sustain 1. SORT Remove what is not needed and keep what is needed. Principles: § Stratification management § Dealing with the causes Practices: § Separate the necessary from the unnecessary § Get rid of what you do not need § “When in doubt, move it out” 2. SET IN ORDER Arrange essential items in order for easy access. Principles: § Functional storage § Search elimination Practices: § Find a permanent place for all needed items § Arrange items in order for easy access § Everything in its place after use 3. SHINE Keep things clean and tidy; no trash or dirt in the workplace. Principles: § Cleaning as inspection § Degrees of cleanliness Practices: § Clean and inspect workstations and common areas regularly § Clean office equipment, e.g. keyboard § Clean computer hard drive and e-files 5. SUSTAIN Make 5S a habit and teach others to adhere to established standards. Principles: § Habit formation § Disciplined workplace Practices: § Education and training § ‘Before’ and ‘after’ photos § Daily 5S five-minute activities § Schedule 5S audits 4. STANDARDIZE Establish standards and guidelines to maintain a clean workplace. Principles: § 5S standardization § Visual management Practices: § Establish standards and guidelines § Make standards and guidelines visual § Maintain the workplace at a level in which deviations become obvious § Use visibility tools WHAT IS 5S? § 5S is a structured program to implement workplace organization and standardization § 5S represents five disciplines for maintaining a visual and productive workplace BENEFITS OF 5S § 5S makes our workplace more pleasant § 5S improves work efficiency § 5S and safety go hand-in-hand § 5S leads to better customer satisfaction and higher productivity VISUAL MANAGEMENT TOOLS § Visual Display: Label to make it perfectly clear where things belong and what the procedures are. § Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts. § Visual Controls: Create an error-proofed environment to promote easy adherence to standards.
- 2. Office 5S © Operational Excellence Consulting. All rights reserved. Sort Set In OrderShine Standardize Sustain 1. SORT Remove what is not needed and keep what is needed. Principles: § Stratification management § Dealing with the causes Practices: § Separate the necessary from the unnecessary § Get rid of what you do not need § “When in doubt, move it out” 2. SET IN ORDER Arrange essential items in order for easy access. Principles: § Functional storage § Search elimination Practices: § Find a permanent place for all needed items § Arrange items in order for easy access § Everything in its place after use 3. SHINE Keep things clean and tidy; no trash or dirt in the workplace. Principles: § Cleaning as inspection § Degrees of cleanliness Practices: § Clean and inspect workstations and common areas regularly § Clean office equipment, e.g. keyboard § Clean computer hard drive and e-files 5. SUSTAIN Make 5S a habit and teach others to adhere to established standards. Principles: § Habit formation § Disciplined workplace Practices: § Education and training § ‘Before’ and ‘after’ photos § Daily 5S five-minute activities § Schedule 5S audits 4. STANDARDIZE Establish standards and guidelines to maintain a clean workplace. Principles: § 5S standardization § Visual management Practices: § Establish standards and guidelines § Make standards and guidelines visual § Maintain the workplace at a level in which deviations become obvious § Use visibility tools WHAT IS 5S? § 5S is a structured program to implement workplace organization and standardization § 5S represents five disciplines for maintaining a visual and productive workplace BENEFITS OF 5S § 5S makes our workplace more pleasant § 5S improves work efficiency § 5S and safety go hand-in-hand § 5S leads to better customer satisfaction and higher productivity VISUAL MANAGEMENT TOOLS § Visual Display: Label to make it perfectly clear where things belong and what the procedures are. § Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts. § Visual Controls: Create an error-proofed environment to promote easy adherence to standards.
- 3. © Operational Excellence Consulting. All rights reserved. 3 Operational Excellence Consulting is a management training and consulting firm that assists organizations in improving business performance and effectiveness. Based in Singapore, the firm’s mission is to create business value for organizations through innovative design and operational excellence management training and consulting solutions. For more information, please visit www.oeconsulting.com.sg