This document provides an overview of creating and formatting reports in Microsoft Access 2010. It discusses using the Report Wizard to create a basic report, using Report Layout View to modify the report design, applying grouping and sorting, adding subtotals and counts, resizing and aligning controls, formatting reports for readability, and generating mailing labels from database records.

1. Microsoft Access 2010- Illustrated
Unit D:
Using Reports

2. Objectives
• Use the Report Wizard
• Use Report Layout View
• Review report sections
• Apply group and sort orders
(continued)
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3. Objectives (continued)
• Add subtotals and counts
• Resize and align controls
• Format a report
• Create mailing labels
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4. Using the Report Wizard
• Report Wizard is one way to create a
report
• It is a tool that asks you questions to
guide development of the report
• Your responses determine record
source, style and layout
• The Wizard helps sort, group and
analyze records
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5. Selecting Fields for a Report
Using the Report Wizard
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6. Using Report Layout View
• Reports have multiple views that you
use for various report-building and
report-viewing activities
• Report Layout View applies a grid to
the report that helps you resize,
move, and position controls
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7. Modifying Column Width in
Report Layout View
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8. Report Views
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9. Reviewing Report Sections
• Report sections determine where
and how often controls in that section
print in the final report
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10. Reviewing Report Sections
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11. Applying Group and Sort Orders
• Grouping means to sort records by a
particular field plus provide a header
and/or footer section before or after
each group of sorted records
• To change sorting or grouping
options for a report, you must work in
Report Design View
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12. Group, Sort, and Total Pane
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13. Adding Subtotals and Counts
• Calculations are used to add
subtotals and counts to a report
• Expressions are needed to create a
calculation
• Functions are built-in Access
formulas
• Arguments are information needed
by a function
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14. Resizing and Aligning Controls
• You can resize a control by using the
↔ pointer
• After resizing a control, it may need
to be realigned
• Two ways to align controls:
* Within its own border
* With respect to each other
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15. Precise Resizing and Aligning
• [Ctrl] + arrow key(s) move a control
one pixel at a time
• [Shift] + arrow key(s) resize a control
one pixel at a time
• Pixel:
* pix = picture
* el = element
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16. Resizing Controls in Layout View
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17. Selecting More Than One Control
at a Time in Report Design View
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18. Formatting a Report
• Formatting can make a report look
more professional and easier to read
• Formatting includes:
* Font style, size and color
* Background colors
* Line thickness and color
* Alignment
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19. Useful Formatting Commands
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20. Creating Mailing Labels
• Any data in your Access database
can be converted into labels using
the Label Wizard, a special report
wizard that precisely positions and
sizes information for hundreds of
standard business labels
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21. Label Wizard Dialog Box
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22. Summary
• Using the Report Wizard
• Using Report Layout View
• Reviewing report sections
• Applying group and sort orders
• Adding subtotals and counts
• Resizing and aligning controls
• Formatting a report
• Creating mailing labels
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