4. PROJECT MANAGEMENT
• A temporary yet an earnest endeavor
undertaken to create a unique product or
service…….. PROJECT
• The application of knowledge, skills, tools,
and techniques to meet project objectives
i.e. successful and timely conclusion –
PROJECT MANAGEMENT
6. ROLE PLAY
A project manager heads a core group of personell assigned from
two or more functional units of the organization.
Project Team is usually cross-functional in nature and is expected
to accomplish assigned tasks.
7. PROJECT ELEMENTS
• Scope
• Schedules
• Resources
• Personnel
• Risk and problem analysis
• Organization Culture
9. WBS & RAM
• Organizational Breakdown Structure (OBS)
– A chart that shows which organizational units are
responsible for work items
• Work Breakdown Structure (WBS)
-Breaks a project into components, subcomponents,
activities, and tasks
• Responsibility Assignment Matrix (RAM)
– Shows who is responsible for which task in a
project
10. TASK INTERDEPENDENCY
SCENARIO
• Finish-to-Start (FS)
– B cannot start till A finishes
• Start-to-Start (SS)
– B cannot start till A starts
• Finish-to-Finish (FF)
– B cannot finish till A finishes
• Start-to-Finish (SF)
– B cannot finish till A starts (rare)
11. PROJECT SCHEDULING
• Split project into tasks and estimate time and resources
required to complete each task.
• Organize tasks concurrently to make optimal Use of
workforce.
• Minimize task dependencies to avoid delays caused by
one task waiting for another to complete.
• Dependent on project managers experience & intuition.
12. GANTT CHART
Month
0 | 2 | 4 | 6 | 8 | 10
Activity
Design house
and obtain
financing
Lay foundation
Order and
receive
materials
Build house
Select paint
Select carpet
Finish work
1 3 5 7 9
Month
13. GANTT CHART
• Graph or bar chart
• Bars represent the time for each task
• Bars also indicate status of tasks
• Provides visual display of project
schedule
• Slack
– Amount of time an activity can be delayed
without delaying the project
18. RISK MANAGEMENT
• Risk management is concerned with
identifying risks and drawing up plans to
minimise their effect on a project.
• A risk is a probability that some adverse
circumstance will occur
– Project risks affect schedule or resources;
– Product risks affect the quality or performance
19. THE RISK MANAGEMENT
PROCESS
• Risk identification
– Identify project, product and business risks;
• Risk analysis
– Assess the likelihood and consequences of
these risks;
• Risk planning
– Draw up plans to avoid or minimise the
effects of the risk;
• Risk monitoring
– Monitor the risks throughout the project;
21. SUMMARY – KEY POINTS
• Good project management is essential for
project success.
• Managers have diverse roles but their most
significant activities are planning, estimating and
scheduling.
• Planning and estimating are iterative processes
which continue throughout the course of a
project.
22. SUMMARY – KEY POINTS
• A project milestone is a predictable state where
a formal report of progress is presented to
management.
• Project scheduling involves preparing various
graphical representations showing project
activities, their durations and staffing.
• Risk management is concerned with identifying
risks which may affect the project and planning
to ensure that these risks do not develop into
major threats.
