In this presentation discover how to build GDPR and regulatory compliant solutions using Storage Made Easy File FabricTM and OpenIO.

1. Building GDPR compliant solutions with OpenIO and
SME File Fabric™
Storage Made Easy

2. • File Fabric Introduction
• GDPR
• File Fabric and GDPR
• Demo
• Q&A
Agenda

3. QUICK FACTS
Founded 2009, Private UK LTD Company
Shipping Product since 2012
Hundreds of customers
ISP’s, Universities, Enterprise
Largest internal deployment: Telco 100k users
Largest deployment: OEM 270k users
What we do
UNIFY
SME unifies data assets whether they are on-cloud or on-premises
COLLABORATE
SME promotes joined up Collaboration, Workflow and Search to facilitate
business transformation and productivity
SHARE
Securely share files with time expiry, password protection and download limits
GOVERN
Set common policies across data. Have a single audit point. Provide
compliance controls across all data sets

4. What we do for you?
ISP: Launch Own Branded Enterprise File Fabric Offering with any storage
combination.
Education establishment: Provides controlled secure access to federated on-
cloud and on-premises data.
For Enterprise: Unify and protect data. Set common policies and audit points.
Share files securely. Search across files. Protect files on-cloud and on-premises
using encryption. Use an a means for federation and digital transformation
For companies embracing Object Storage: Can be used to transition legacy
storage assets to Object Storage in the context of a wider infrastructure
modernisation project.
Why SME?
Centralized access to multiple on-premises
and cloud-based systems through a unified,
“single-pane-of-glass” view, from any device
and any location enhancing user productivity
Promotes Security and Compliance across all
data sets through policies
Enterprise-grade security and encryption for
rigorous data security and compliance needs.
Enable users to collaborate as a team and with
external companies easily and effectively
Same folder access across geographic regions
using SME Cluster technology

5. The Solution
• Use OpenIO SDS with mobile & desktop apps
• Centralize Data Governance & Security Policies
• In-House Enterprise File Sync and Share
• Multi-provider Data Access and Migration
Storage Made Easy provides a File Fabric across local and
cloud storage for governance & collaboration.
Google
Dropbox

6. Quick Facts About GDPR
Storage Made Easy

7. Quick Facts about the GDPR
First proposed in January 2012
Approved formally in April 2016
Applicable from 25th May 2018
It will supersede any national laws
The main aim is to extend the scope of the EU data protection law to
all foreign companies processing data of EU residents whilst
implementing a stricter data compliance regime
Quick facts

8. Core GDPR Principles of personal data collection
Personal data must be accurate and kept up to date.
Personal data must be adequate, relevant and limited to what is
necessary for processing.
Personal data can only be collected for specified, explicit and
legitimate purposes.
Personal data must be processed lawfully, fairly and transparently.
Personal data must be kept in a form such that the data subject
can be identified only as long as is necessary for processing.
Personal data must be processed in a manner that ensures its
security.

9. Subject Access Requests
• Rules changed
• 30 days to comply
• No charge
Consent
• Must be explicit / verifiable
• Is not forever
Privacy / Consent notices
• Must be updated
• Must be explicit
Data Breach
• New breach notification
requirement
• Breach reporting failure
results in a fine also
Processing Data
• What is legal basis?
• Explain in Privacy notice
• Explain in Subject
Access requestIndividual Rights
Rights erase / correct
GDPR – what else?

10. Preparation
• Promote GDPR awareness
• Conduct an information audit
• GDPR Training
• GDPR Planning
• GDPR Implementation
• GDPR Enforcement
Preparing for the GDPR

11. Fines for non compliance are high
Up to €20 million or 4% of Gross Turnover !

12. GDPR is coming

13. What the File Fabric provides to aid GDPR
Storage Made Easy

14. Compliance / HIPAA / GDPR ready

15. Unified Policy enforcement across corporate data
• Company data is spread across silos
- On premise in filesystems and corporate apps
- And now in cloud storage and SaaS applications
• GDPR Challenge
- Vendors control data security
- No control over physical location of data
- Difficult for IT to enforce policies
• Control of data shared outside of company
- 65% of users use unsanctioned file sharing tools
- How does IT enforce encryption, sharing or retention policies?
- How do companies track who shared or downloaded assets?
Google
Dropbox
Private
cloud

16. Secure File Sharing
• Password protected
• Time Expiry
• Limit downloads
User Controlled encryption
• AES-256
• VaultAudit
• Excel Compliance hand-off
• Output to Syslog format
• Folder & action monitoring
Cloud Governance
• Set Policies
• Control all sharing features
• GEO IP Controls
File versioning, Locking,
Trash
Legal Hold
DLP
Governance and Compliance features for all data

17. Web editing
Cloud-to-desktop editing
PDF Annotation editing
File Commenting
(+ notifications)Single Sign On
External users too
Secure File and Folder
Sharing (external too)
Approval Workflows
(& notifications)
Project Workspaces
(Data Rooms)
Built-in Collaboration

18. Safeguard data
FIPS-140 Compliant
Protect data integrity
Make data unintelligible
If breached
Data Encryption – Article 32

19. Data Auditing
Audit all Data access for GDPR compliance

20. Out of the box support for corporate
LDAP / Active Directory / SAML
Identity Management Systems
Authentication enforcement

21. Content Search
Discovery
Classification & Tagging

22. Real Time Notifications

23. Protect common legacy access
mechanisms:
• FTP
• WebDav
• SFTP
Encrypt and Log
Securely protect
Legacy Application protection

24. Live Demo
• End User Experience
- File Explorer
- Collaboration
- Desktop apps
• Management
• Security policies / audit logs
• Tenant configuration
• Branding

25. DEMO
Storage Made Easy

26. Benefits of OpenIO & SME
Storage Made Easy

27. • Consolidate File Services
• Enterprise Sync & Share
• Document Collaboration
OpenIO + SME
• Lower Cost
• Secure and Reliable
• Easy to Deploy and Manage
• Scalable

28. Q&A
Storage Made Easy

29. Locations
sales@storagemadeeasy.com