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Keeping Proposals On Track Are You “Ready  To Submit”? Al Marks Office of Sponsored Programs [email_address] SAGE My e-GC1s OSP  Approvals Granting  Sponsor or System
Today’s Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What are the end goals? 3.  Maximum potential for award ,[object Object],[object Object],[object Object],[object Object]
Get Hooked On Sponsor Instructions
Campus & OSP Partner   to provide the essentials for a efficient  review ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Basic elements to a proposal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Navigating the submission freeway ,[object Object],[object Object],[object Object],Grants.Gov performs basic check GRANT000012435 Agency System ERA  Commons AN12345 NSF Fastlane
What is Grants.Gov & what’s  the issue with submissions? ,[object Object],[object Object]
Only 160 proposals per hr. Johns Hopkins   HARVARD   STANFORD NORTHWESTERN Grants.Gov  national submission  funnel Goal: 100% successful  Submissions – error free! Only 160 proposals per hr. Industry Submissions via Grants.gov can be difficult!
Tools to Manage The Process ,[object Object],[object Object],[object Object],[object Object],“ No Worries ” “ No Promises ” “ No Way ” Thanks to: Gene Hutchinson ,[object Object],[object Object],Any submission with a hard deadline
Proposal review timeline Deadline -2 Days RTS = Yes Deadline -5 Days Proposal  & RTS = yes Deadline  -10 Days Business forms ready Sponsor Deadline
Managing The Process ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Business Business Business Business Business Business Business Complete & final form  10 days prior The Science Complete & final form 5  days  prior
GIM 19 - Managing the process ,[object Object],[object Object],[object Object]
GIM 19 - Managing the process ,[object Object],[object Object]
GIM 19 - Managing the process ,[object Object],[object Object],[object Object]
GIM 19 - Managing the process ,[object Object],[object Object]
When am I really ready to submit?  All required e-GC1 fields completed All COMPLETED Sponsor required forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subcontracts or consultants Research plan and budget is attached in  FINAL  form Attachments are in correct format (NIH – PDF only!) IDC is rate in accordance with GIM #13 Any required approved waivers  (e.g. IDC, e-GC1 addendum, 48hr)         Then RTS = YES!
TOP 10  Submission Obstacles Keeping Proposals On Track
Top 10 Submission Obstacles 10.  Rejecting a submitted proposals near the deadline 9.  e-RA Commons user profile errors 8.  Miscalculation of effort  (person months not %of effort for NIH) 7.  Budget miscalculations  (e.g. rates, exclusions, dates, totals  match to 424) 6.  Missing federal ID
Top 10 Submission Errors 5.  Application business requirements not met  (e.g. field length, type, pages, missing forms) 4.  Key Person named on form / Use of Co-PI role  (NIH) 3. Dates do not match between periods  2. Invalid / inconsistent/ missing data  (e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH) 1.  Missing attachments / attachments not in  PDF format  (NIH)
[object Object],Thanks for your  participation & support!

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Are You Ready to Submit?

  • 1. Keeping Proposals On Track Are You “Ready To Submit”? Al Marks Office of Sponsored Programs [email_address] SAGE My e-GC1s OSP Approvals Granting Sponsor or System
  • 2.
  • 3.
  • 4. Get Hooked On Sponsor Instructions
  • 5.
  • 6.
  • 7.
  • 8.
  • 9. Only 160 proposals per hr. Johns Hopkins HARVARD STANFORD NORTHWESTERN Grants.Gov national submission funnel Goal: 100% successful Submissions – error free! Only 160 proposals per hr. Industry Submissions via Grants.gov can be difficult!
  • 10.
  • 11. Proposal review timeline Deadline -2 Days RTS = Yes Deadline -5 Days Proposal & RTS = yes Deadline -10 Days Business forms ready Sponsor Deadline
  • 12.
  • 13.
  • 14.
  • 15.
  • 16.
  • 17. When am I really ready to submit?  All required e-GC1 fields completed All COMPLETED Sponsor required forms attached IRB or IACUC studies / protocol approval dates IRB / IACUC modifications applied for Attached paperwork for subcontracts or consultants Research plan and budget is attached in FINAL form Attachments are in correct format (NIH – PDF only!) IDC is rate in accordance with GIM #13 Any required approved waivers (e.g. IDC, e-GC1 addendum, 48hr)         Then RTS = YES!
  • 18. TOP 10 Submission Obstacles Keeping Proposals On Track
  • 19. Top 10 Submission Obstacles 10. Rejecting a submitted proposals near the deadline 9. e-RA Commons user profile errors 8. Miscalculation of effort (person months not %of effort for NIH) 7. Budget miscalculations (e.g. rates, exclusions, dates, totals match to 424) 6. Missing federal ID
  • 20. Top 10 Submission Errors 5. Application business requirements not met (e.g. field length, type, pages, missing forms) 4. Key Person named on form / Use of Co-PI role (NIH) 3. Dates do not match between periods 2. Invalid / inconsistent/ missing data (e.g. federal id, budget, resource or data sharing, match to 424, Co-PI for NIH) 1. Missing attachments / attachments not in PDF format (NIH)
  • 21.