External sharing from Microsoft 365 has become more flexible and more complex as the product grows. This is a way to explain it to others. Delivered at the SharePoint Saturday Portland "SharePointLandia" event in June 2019.

1. #SharePointlandia
June 2019
How Many Ways Can I
Enable External Sharing
for my Users?
Owen Allen
Principal Solution Architect
owen.allen@zones.com
253-205-3210
Zones

2. Changes in Sharing Over the Years

3. How Has the Sharing Experience
Changed for You?
• Buying a Home
• Opening a Bank Account
• Online Commerce
• Travel Reservations (almost) worldwide!
• What else?

4. What Sharing
Experience Do You
Want?

5. What Prevents (Or Slows) Sharing
Experiences from Changing Within a
Company?
• Trust
• Security
• Administrative Overhead

6. Sharing Tools and Ways

7. SharePoint – Document Library

8. OneDrive – Files page

9. Sharing Scenarios

10. Scenario #1: Sharing Sales Materials
• Company Salesperson wants to share files with a prospective
customer
• How to make this easy?
• Don’t require them to log in
• Don’t require them to create a profile or account
• Let them forward files as they please

11. In Sharing Dialog from Files page
• Type of link to create
• Anyone link – easiest and most flexible – allow for forwarding and 2nd
level sharing
• Does not require a login – works fine in incognito mode, for example.
• Copy link or Send Email
• Copy link and send on your own, or via Teams, or other.
• Send email that OneDrive creates with all the relative information

12. The Anyone Link
Works for Anyone who
has the link.
Transferrable
Revocable
Secret Key

13. Summary: The Anyone Link
• The Easiest way to share files and folders
• Recipients decide who else gets access
• Guaranteed to open for anyone who receives it, on any
device
• Share with anyone easily via email, chat, social, etc. No
frustrating errors or sign-in/up.

14. Scenario #2: Sharing Budget Materials
Within the Company
• E.g. Send a document to colleagues for review
• Make it easy for colleagues to view
• Colleagues can choose who else, to forward the file to – as long
as they are within the company.
• Don’t let external contacts access the file

15. Sharing with People in your company
• Only people within your organization can use the
link
• Transferrable
• Revocable
• Secret key
• Only grants access to internal
users.

16. Scenario 3#: Secure External Sharing
• Share with an external business partner
• E.g. Business plans, Proposals, etc.
• Make it easy for them –
• Don’t allow forwarding to others.

17. Sharing with Specific People
• NON-TRANSFERRABLE
• REVOCABLE
• SECRET KEY
• Only Grants Access to the Specific
Recipient

18. Specific User Verification

19. Specific User Verification – MSA

20. Specific User Verification – Non-MSA

21. Specific User Verification – Non-MSA

22. Sharing with Specific People
• NON-TRANSFERRABLE
• REVOCABLE
• SECRET KEY
• Only Grants Access to the Specific
Recipient
• Internal OR External Users
• If the User does not have a Guest
Account, then email verification
happens via a one time passcode.

23. More Experiences with
Sharing

24. Office Web Apps – Word (Excel, PPT,
etc.)

25. Windows Explorer – Synchronized Files

26. Sharing in OneDrive and SharePoint
Removing Access

27. OneDrive – Shared By Me tab

28. What Prevents (Or Slows)
Sharing Experiences from
Changing Within a Company?
•Trust
•Security
•Administrative
Overhead

29. What Sharing
Experience Do
We/You Want?

30. #SharePointlandia
June 2019
How Many Ways Can I
Enable External Sharing for
my Users?
Owen Allen
Principal Solution Architect
owen.allen@zones.com
253-205-3210
Zones