This document outlines principles and strategies for effective strategic planning and time management. It discusses:
- The concepts of strategic planning, which involves deciding goals and how to achieve them before taking action.
- Principles of planning like setting specific, attainable goals and monitoring performance.
- The strategic planning process, which includes identifying the organization's mission, goals, opportunities/threats, and developing implementation plans.
- Analyzing the external environment and internal strengths/weaknesses that can impact goal accomplishment.
- Attributes of time that make it a unique, scarce resource.
- Time management principles like making to-do lists, prioritizing tasks, and checking unfinished work.
- Strategies for
2. Planning Concept
Deciding where you want to go and how you will get
there before taking an action
Determining the course of action to achieve your goals
3. Principles of Planning
Be
specific
Make attainable goals
Believe in goal
achievement
Set quantifiable & time
target
Mind association you
keep
Start little and with what
you have
Be
sincere (know
thyself)
Don’t isolate yourself
Be flexible
Make plan to appraise
result
4. Strategic Planning
A process that include:
Selection of interactive & overlapping decisioning
Leading to the development of an effective strategy
For achieving set goals & objectives
5. Why or Benefit of Strategic Planning
Gives direction and focus
Enhance effectiveness
Facilitate goal attainment
Assist coordination process
Aid organization repositioning and growth
6. The Strategy Planning Process
Identify
Determine
your mission
Select your goals to
pursue
Formulate assumptions
about the environment
Identify opportunities &
threats emerging
Assess your internal
strength & weaknesses
feasible
alternatives/options
Critically analyze the
options
Choose alternatives to
pursue
Develop implementation
plan to achieve goals
Design a control or
feedback system to
monitor performance as
you implement
7. Environmental Challenges to Goal
Accomplishment
Analyzing your environment – 3 sectors that produce
changes that MUST be monitored:
1.General Environment – Government, Economy,
Consumers and population
2.The Market – Identify & recognize major shifts: New
Product, Pricing, Structure, Taste/Demand, Competitors
(entry & exist)
3.The Supply Sector – Supplier of materials, Finance,
Equipment (technology)
8. Internal Analysis of Strength & Weaknesses
Areas:
Personal capabilities
Human resource capabilities
Markets – old/potentials
Finance
Operational requirements – market, equipment
9. Practical Exercises
Using the 10 steps approach to strategic
planning, draw up a simple strategic plan
for your 2014 business year
12. Attributes of Time
A
unique resource
The most scarce resource
It is irreplaceable like staff
It cannot be accumulated like
money
It cannot be turned off/on as
machine
It cannot be stock-pilled like
metal
It passes at pre-determined rate
and cannot be stopped
All and sundry are equally
endowed with same amount of
time (i.e 24hours)
13. Time Management Principles
1.
2.
3.
4.
5.
6.
7.
Make a “to do list”
Delegate as appropriate
Consider prime and low time
Consider controllable & uncontrollable factors
Make a daily plan
Check all uncompleted activities
Re-prioritize uncompleted activities
14. Preventable Time Wasters
Too
much time on one
problem
Over supervision and
under supervision
Starting a task without
thinking through
Doing tasks that can be
delegated
Doing unproductive
things from sheer habit
Pursuing unattainable
project or task
Failure
to anticipate
crises
Allowing
conferences/discussion
to wander
Conducting unnecessary
meeting
Socializing at great
length
Failure to analyze use of
time
Letting paper work
15. Notable Time Gainers
Use
phone instead of
writing
Make wise use of
emails/ICT
Have a thing to do list
and note ideas items
Learn to read summaries
and highlights
Be selective in reading
journals magazines etc
Use
idle time for more
worthy purpose
Delegate a bundle
together repetitive tasks
Study overall work day
& redistribute task
Block-out the best quite
time for your most vital
and creative work
Leverage the divine
grace in prayer for
effective management of
your time
16. Successful Self/Time Management
Strategies
Make
a to do list
everyday
Delegate as much as
possible
Determine your best
time & schedule must
difficult task
Set aside time when
visitors are barred
Get incoming mail mails
screened & redirected
Eat
lunch sometimes in
office to save time
Discourage drop-in
visitors
Read standing up
sometimes
Make phone calls, few
minutes to close of
work
Don’t feel guilty for
unaccomplished goals.
17. 4 Cardinal Laws of Time Management
1.
2.
3.
4.
Do the Do-able things
Control the controllable
Don’t worry about getting everything done
Be nice to yourself