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1. REMINDER
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P6 as Cost Management System
Prepared by:
Patrick O’Connell
Project Control Group Lead
Georgia Transmission Corporation
Budgeting and Integrating Costs Into
P6 From Finance System
Session ID#: 15459

2. Georgia Transmission Corporation
■ GTC - owned by 39 Electric Membership Cooperatives
(EMCs) in Georgia
■ Build, operate and maintain Transmission Lines and
Substations
▪ Not only for the EMC’s but also for the ITS
▪ ITS – shared transmission system in Georgia with 4 members:
GTC, GPC, MEAG and Dalton
▪ That means we have access to any Station or Line
▪ Very good reliability for our members

3. Project Teams
■ How we do it:
▪ We are a matrix organization
— PM Group
— Functional Managers supplying team members
▪ Divided into Project Teams
— North, South and Bulk teams
— Some resources hard matrixed to a team
— Others assigned based on availability
▪ Project Reporting (PR) supports not only the Project Managers
but also Planning, Environmental, Land Acquisition, Design,
Construction and Maintenance
▪ PR also works with Accounting, Finance and IT and almost
everyone else including HR and others

4. Project Control Specialists
■ Assigned to a SS and TL Project Manager
■ Estimate, Maintain and Closeout
▪ Approximately 400 - 450 active projects
▪ 100 mile Transmission lines to small substation modifications
▪ Schedule updates semi-monthly
▪ Responding to schedule and cost variance reports for EMC, ITS
and BOD
▪ Responding to PM, timesheet users, functional managers

5. Capital Projects - Projects in Primavera
■ All capital projects and some others for timesheet users
■ Schedules created from standard templates
▪ Provide standard lead times for common projects
▪ Proper coding for time, contracting and invoices
■ Resource loaded
▪ Timesheet users may be assigned in template or
— Assigned by their matrix assignment or
— Assigned by department
▪ Expense codes for payments
— Consistent across all projects
■ Project schedule has all cost – BAC, AC, ETC, EAC
■ One Stop Shop (almost)

6. Primavera Tools
■ Client
▪ Power users
■ Timesheets
▪ Time entry and status activities
▪ Time entry only
▪ Status activities only
■ Web Access
▪ Admin users
▪ Function Managers
▪ Project Managers

7. Primavera Supplemented by:
■ MS Access / SQL Server
▪ Standardized and ad-hoc queries
▪ Backbone for reporting
■ Excel
▪ Daily Digest
▪ Waterfalls for FM and PM
■ Business Objects
▪ Cost reporting from Lawson (accounting)
▪ Contract reporting
▪ Validation of cost load
■ TPOP
▪ Planning Dept legacy web tool, where projects start

8. Primavera Output from a Program
Perspective
■ Prepared from Primavera
▪ Annual Budget for Capital Projects
— Major Expenditures
— Workforce planning
▪ Capital Projections
— Major Expenditures
— Variance Reporting
▪ Semi – monthly resource waterfalls
— FM and group leads have ability to provide feedback
— Construction
— Other – Quality Assurance, As-Built Tracking, Performance reporting

9. Primavera Interfaces
■ Employee data from Lawson HR to Primavera resources
— Contact info, payroll codes, etc
— Including contractors using the Timesheet tool
■ Primavera Project activity structure and resources to Lawson
Activities
— Activity one to one
— Resources become sub accounts (expense codes)
■ Actual cost from Lawson GL to Primavera Activity / Resource
■ TPOP to Primavera
■ Primavera to TPOP
■ Timesheet to Lawson Payroll (ON DEMAND)
▪ By resource assignment

10. Primavera
Timesheet
Primavera
Project
Manager
Lawson
Payroll
IntelliPlant
Lawson G/L
& Activity Ledger
Lawson
Requisition
Lawson
Inventory
Project data
Lawson
Procurement
Lawson
AP
Contract Line Items
by CU & Activity
Issued
Materials
Allocated
Materials
Lawson
HR
Journal
Entries
Invoices by
CLI/CU/Activity
Completed
Timesheet
On demand MsAccess voucher validation against activity data
Payroll Data
Employee
Data
WO Charges
by Activity
Project
Status &
Man‐hours
TPOP
Primavera
Web Access
Request Accounting
Project Nbr
Built in Primavera
Functionality
Project Activity
Structure

11. Capital Projects - Projects in Primavera
■ Schedules created from standard templates
▪ Proper coding for time, contracting and invoices
■ Resource loaded
▪ Cost Resources
— Assigned to LOE and WBS summary activities
— LOE allows us to stagger cost (we don’t accrue)
▪ Man-hours
— Roles and hard assigned resources
— Standards and some with plugged hours

12. Capital Projects - Projects in Primavera
■ Schedules created from standard templates
▪ Proper coding for time, contracting and invoices
■ Matrix for all departments
▪ Contracts
— Construction, survey, environmental consulting all use the correct
activity ids
▪ Payments
— Voucher validation using the P6 database
– Payments from invoices matched against resource assignments
– Contractors using timesheets
– Import files for AP after signature

13. Primavera Reports
■ We generate from the client first then go to other tools as
needed (which is a lot)
▪ Estimates
▪ Current Cost / Man-hour Status
▪ Scope Changes
▪ Closeouts
■ Publish
▪ Activity Layouts – somewhat of a savior
▪ Project Websites – very painful (for my coop)
■ Data – for the web
▪ Think of P6 Web as a reporting tool for the PM

14. Client Demo
■ EPS / Projects – cost roll up
■ Activities
▪ Show Admin Hammock
▪ Show LOW / WBS
■ Resource Assignments
▪ Estimate
▪ Closeout
■ Reports – Closeout
■ Globals
▪ Save RPE
▪ Save Scope Change
▪ Closeout Fill in the blanks

15. Please complete the session
evaluation
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You may complete the session evaluation either
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