1. Microsoft
Excel 2010
Office 2010 and
Windows 7: Essential
Concepts and Skills
(Customized Excel 2010)
2. Objectives
• Start Windows and log on to the computer
• Discuss basic mouse operations
• Identify the objects on the Windows desktop
• Start a program
• Identify components of a Microsoft Office Ribbon
• File Management
– Create folders
– Save files
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3. Objectives
• Change screen resolution
• Perform basic tasks in Microsoft Office Excel
• Use Microsoft Office Help and Windows Help
• Entering text into a Worksheet cell
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4. Introduction to the Windows 7 Operating
System
• Windows is the most popular and widely used
operating system
• An operating system is a computer program (set
of computer instructions) that coordinates all the
activities of computer hardware such as memory,
storage devices, and printers, and provides the
capability for you to communicate with the
computer
• Windows is used to run application software
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6. Scrolling
• A scroll bar is a horizontal or
vertical bar that appears
when the contents of an area
may not be visible completely
on the screen
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7. Logging On to the Computer
• Click the user icon on the Welcome screen to
either display a password text box or the
Windows 7 desktop
• If Windows 7 displays a password text box, type
your password in the text box and then click the
arrow button to log on to the computer and
display the Windows 7 desktop
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8. Logging On to the Computer
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9. Introduction to Microsoft Office 2010
• Microsoft Office 2010 is the version of Microsoft
Office that we will using, offering features that
provide users with better functionality and easier
ways to work. The MS Office suite consists of:
– Microsoft Word 2010
– Microsoft PowerPoint 2010
– Microsoft Excel 2010
– Microsoft Access 2010
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10. Excel
• Excel is a powerful spreadsheet program that allows
users to organize data, complete calculations, make
decisions, graph data, develop professional-looking
reports, publish organized data to the Web, and
access real-time data from Web sites
• Four major parts:
– Workbooks and worksheets
– Charts
– Tables
– Web support
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11. Starting a Program Using the Start Menu
• Click the Start button on the Windows 7 taskbar
to display the Start menu
• Click All Programs at the bottom of the left pane
on the Start menu to display the All Programs list
• If the program you wish to start is located in a
folder, click or scroll to and then click the folder in
the All Programs list to display a list of the folder’s
contents
• Click, or scroll to and then click, the program
name in the list to start the selected program
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12. Starting a Program Using the Start Menu
All Programs Command
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13. Starting a Program Using the Start Menu
Microsoft Office Folder
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14. Starting a Program Using the Start Menu
Microsoft Office Excel Command
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15. Maximizing a Window
• Click the Maximize button next to the Close
button on the window’s title bar to maximize the
window
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16. The Excel Worksheet Window, Ribbon, and
Elements Common to Office Programs
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17. Displaying a Different Tab on the Ribbon
• Click the tab on the Ribbon to display
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19. Displaying and Using a Shortcut Menu
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20. Customizing the Quick Access Toolbar
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21. Creating a Folder
• Connect the USB flash drive to an available USB port
on the computer to open the AutoPlay window
• Click the ‘Open folder to view files’ link in the
AutoPlay window to open the USB flash drive window
• Click the New folder button on the toolbar to display
a new folder icon with the name, New folder,
selected in a text box
• Type the desired folder name, and then press the
ENTER key
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23. Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
• Double-click the desired folder to display its
contents and display a black arrow to the left of
the folder icon
• Double-click the folder identifying your class to
collapse the folder
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24. Expanding a Folder, Scrolling through
Folder Contents, and Collapsing a Folder
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25. Switching from One Program to Another
• Point to the program button on the taskbar to see a live
preview of the window
• Click the program button or the live preview to make the
program associated with the program button the active
window
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26. Saving a File in a Folder
• Click the Save button on the Quick Access Toolbar
to display the Save As dialog box
• Type the desired file name in the File name text
box to change the file name
• Navigate to the desired save location
• Click the Save button to save the workbook in the
selected folder on the selected drive with the
entered file name
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27. Saving a File in a Folder
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28. Minimizing and Restoring a Window
• Click the Minimize button on the program’s title
bar to minimize the window
• Click the program button on the taskbar to restore
the minimized window
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29. Changing the Screen Resolution
• Right-click an empty area on the Windows 7 desktop to
display a shortcut menu that displays a list of commands
related to the desktop
• Click Screen resolution on the shortcut menu to open the
Screen Resolution window
• Click the Resolution button in the Screen Resolution
window to display the resolution slider
• If necessary, drag the resolution slider to the desired screen
resolution
• Click an empty area of the Screen Resolution window to
close the resolution slider
• Click the OK button to change the screen resolution
• Click the Keep changes button to accept the new resolution
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30. Quitting a Program
with One File Open
• Click the Close button on the right side of the
program’s title bar to close the document and quit
the program
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31. Changing the Screen Resolution
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32. Opening an Existing Office File from
the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click Open in the Backstage view to display the
Open dialog box
• Navigate to the location of the file to be opened
• Click the file to be opened to select the file
• Click the Open button to open the selected file
and display the opened file in the current
program window
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33. Opening an Existing Office File from
the Backstage View
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34. Creating a New Workbook
from the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click the New tab in the Backstage view to display
the New gallery
• Click the Create button in the New gallery to
create a new workbook
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35. Creating a New Document
from the Backstage View
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36. Closing a File Using the Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click Close in the Backstage view to close the
open file without quitting the active program
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37. Opening a Recent File Using the
Backstage View
• Click File on the Ribbon to open the Backstage
view
• Click the Recent tab in the Backstage view to
display the Recent gallery
• Click the desired file name in the Recent gallery to
open the file
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38. Opening a Recent File Using the
Backstage View
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39. Creating a New Blank Workbook
from Windows Explorer
• In Windows Explorer, display the folder in which you
want to create the new document
• Right-click an open area in the right pane of the
folder window to display a shortcut menu
• Point to New on the shortcut menu to display the
New submenu
• Click Microsoft Excel Worksheet on the New
submenu to display an icon and text box for a new
file in the current folder window
• Type the desired file name in the text box, and then
press the ENTER key
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40. Creating a New Blank Document
from Windows Explorer
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41. Starting a Program from Windows
Explorer and Opening a File
• Display the folder window containing the file you wish to
open
• Right-click the file icon or file name to display a shortcut
menu
• Click Open on the shortcut menu to open the selected
file in the program used to create the file
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42. Saving an Existing File
with the Same File Name
• Click the Save button on the Quick Access Toolbar
to overwrite the previously saved file
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43. Renaming a File
• Navigate to the location of the file to be renamed
• Right-click the file to be renamed to display a
shortcut menu that presents a list of commands
related to files
• Click Rename on the shortcut menu to place the
current file name in a text box
• Type the new file name in the text box and then
press the ENTER key
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45. Moving a File
• Navigate to the location of the file to be moved
• Display the folder in the navigation pane to which
you want to move the file
• Drag the file from the right pane to the desired
folder in the navigation pane
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47. Deleting a File
• Navigate to the location of the file to be deleted
• Right-click the file to be deleted to display a
shortcut menu
• Click Delete on the shortcut menu to display the
Delete File dialog box
• Click the Yes button to delete the selected file
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49. Opening the Help Window
in an Office Program
• Click the Microsoft Excel Help button near the
upper-right corner of the program window to
open the Excel Help window
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50. Moving a Window by Dragging
• Drag the window title bar to the desired location
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51. Resizing a Window by Dragging
• Point to the lower-right corner of the window
until the mouse pointer changes to a two-headed
arrow
• Drag the bottom border to display more of the
active window
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52. Obtaining Help Using the ‘Type words to
search for’ Text Box
• Type the search text in the ‘Type words to search for’
text box at the top of the Excel Help window
• Click the Search button arrow to display the Search
menu
• Select the desired option on the Search menu, and
then click the Search button arrow again to close the
Search menu
• Click the Search button to display the search results
• Click the desired link to open the Help document
• Click the Home button on the toolbar to clear the
search results and redisplay the Help home page
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53. Obtaining Help Using the ‘Type words to
search for’ Text Box
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54. Obtaining Help Using the Help Links
• Click the desired link on the Help home page to
display the associated page
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55. Obtaining Help Using
the Help Table of Contents
• With the Help window open, click the Home
button on the toolbar to display the Help home
page
• Click the Show Table of Contents button on the
toolbar to display the Table of Contents pane on
the left side of the Help window
• Click the desired link to view a list of Help
subtopics
• Click the desired subtopic to view the associated
article
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56. Obtaining Help Using
the Help Table of Contents
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57. Using Windows Help and Support
• Windows Help and Support is available when
using Windows 7 or when using any Microsoft
program running under Windows 7
– Displays help for Windows 7
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58. Starting Windows Help and Support
• Click the Start button on the taskbar to display the
Start menu
• Click Help and Support on the Start menu to open
the Windows Help and Support window
• After reviewing the Windows Help and Support
window, click the Close button to quit Windows
Help and Support
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59. Starting Windows Help and Support
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60. Entering Text in a Workbook
• To enter data into a cell, you must first select it
• The easiest way to select a cell is to click on it
• Type the desired text and press ENTER
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61. Entering Text in a Workbook
• In Excel, any set of characters containing a letter,
hyphen, or space is considered text.
• Text is used to place titles, such as workbook titles,
column and row titles, & worksheet names
• By default, text will be left-justified in a cell
• Calculations can not be performed on cells that
contain text.
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62. Chapter Summary
• Perform basic mouse operations
• Start Windows and log on to the computer
• Identify the objects on the Windows 7 desktop
• Identify the programs in and versions of Microsoft
Office
• Start a program
• Identify the components of the Microsoft Office
Ribbon
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63. Chapter Summary
• Create folders
• Save files
• Change screen resolution
• Perform basic tasks in Microsoft Office programs
• Manage files
• Use Microsoft Office Help and Windows Help
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