This talks explains how to set up a proper permission concept for editors and how to configure the TYPO3 backend to show only the fields the editor really needs. Additional topics are login news, notes for editors, settings in the backend extenion, the rich text editor, context sensitive help (CSH) and guided tours through the TYPO3 backend.

1. Get happy Editors with a
suitable TYPO3 Backend
Configuration
TYPO3 Developer Days 2017
July 16th, 2017

2. Peter Kraume
Senior TYPO3 Developer / bgm websolutions
Member of the Board TYPO3 Association
Twitter: @cybersmog
Mail: peter.kraume@typo3.org
Slides: http://de.slideshare.net/pk77/

3. Why should I customize the Backend?
• Acceptance by the Editors increases a lot
• Much better productivity
• Less possibilities for Editors to make „Mistakes“
• Training of Editors is a lot easier
• Add an extra part to your quotes for Backend user rights and
Backend optimization!
• It pays off for sure!

4. What do we need to customize the Backend?
• Settings in Backend Extension
• News for Editors
• Notes in the Backend
• Users & User Groups
• Access Module
• Page & User TSConfig
• Rich Text Editor (CKEditor)
• Guided Tours in the Backend

5. Settings in the Backend Extension

6. Settings in the Backend Extension

7. Settings in the Backend Extension

8. Settings in the Backend Extension

9. Settings in the Backend Extension

10. System News on Login Screen

11. System News on Login Screen

12. System News on Login Screen

13. System News on Login Screen

14. Notes for Editors in the Page Module

15. Notes for Editors in the Page Module

16. Notes for Editors in the Page Module
• There are different note
categories
• Each category has it’s own color
in the Page Module

17. Notes for Editors in the Page Module
• Personal notes are only visible for yourself!

18. Users & User Groups
• User Group Naming Concept:
• Editors
• _Rights
• _DB Mount
• _File Access
• _Access
• Distribute rights in small pieces

19. Users & User Groups
• User Groups „_Rights: *“
• contains access to modules, tables, page types, allowed
excludefields, content elements and languages
• Examples:
• _Rights: All Backend Users
• _Rights: Content Elements / Plugins
• _Rights: News
• _Rights: Forms
• _Rights: Products

20. Users & User Groups
• User Groups „_DB Mount: *“
• contains only the DB Mounts, the editors should have in their page
tree
• Examples:
• _DB Mount: all
• _DB Mount: subtree A
• _DB Mount: subtree B

21. Users & User Groups
• User Groups „_File Access: *“
• contains all file related rights like the File Mounts, file operations
permissions and FAL records
• Examples:
• _File Access: All
• _File Access: News

22. Users & User Groups
• User Groups „_Access: *“
• these groups are used in the Access Module to grant read and
write access
• Examples:
• _Access: All
• _Access: subtree A
• _Access: subtree B

23. Users & User Groups
• User Groups „Editors: *“
• container groups which only inherit from other user groups
• these are the only user groups assigned to individual users
• Examples:
• Editors: All
• Editors: Events
• Editors: TYPO3 Association
• Editors: News

24. Users & User Groups
• User Records
• only contain personal data and „Editor: *“ user groups
• don’t override settings from user groups here
• create a user group instead

25. Access Module

26. Page & User TSConfig
• Almost everything in the TYPO3 Backend can be modified via Page
and User TSConfig
• rename fields
• remove fields
• remove superfluous select field items

27. Page & User TSConfig
Page TSConfig:
• set proper user group
permissions for new pages
• The groupid must match the
uid of the _Access user
group
# _Access:All
TCEMAIN.permissions {
groupid = 1
user = show, editcontent, edit, new, delete
group = show, editcontent, edit, new, delete
everybody = show
}
# _Access: subtree A
[PIDinRootline = 100]
TCEMAIN.permissions {
groupid = 2
}
[global]
# _Access: subtree B
[PIDinRootline = 200]
TCEMAIN.permissions {
groupid = 3
}
[global]

28. Page & User TSConfig
Page TSConfig:
• set flag icon and name for
default language
• Default settings for
checkboxes in list module
• hide records of certain
database tables
mod {
SHARED{
defaultLanguageFlag = de
defaultLanguageLabel = Deutsch
}
web_list{
enableDisplayBigControlPanel = activated
enableClipBoard = activated
enableLocalizationView = activated
}
}
# hide records of certain database tables
[PIDinRootline = 1234]
mod {
web_list {
hideTables = tx_extkey_tablename
}
}
[global]

29. Page & User TSConfig
Page TSConfig:
• disable fields
• remove select box items
• extend select boxes
TCEFORM{
pages{
subtitle.disabled = 1
shortcut_mode {
keepItems = 0,1
}
}
tt_content{
section_frame.label = new label text
section_frame {
removeItems = 1,5,6,10,11,12,20,21,66
addItems.98 = item98
addItems.99 = item99
}
}
}

30. Page & User TSConfig
Page TSConfig:
• set default values
TCAdefaults{
pages{
shortcut_mode = 1
}
tt_content{
imagecols = 1
filelink_size = 1
image_zoom = 0
}
}

31. Page & User TSConfig
User TSConfig:
• set default values for new
users
• remove fields in user
settings
setup{
# set default values for new users
default {
emailMeAtLogin = 0
}
# remove fields
fields {
avatar.disabled = 1
}
}
# enforce above settings also for existing users
setup.override < setup.default

32. Rich Text Editor (CKEditor)
• CKEditor was introduced in
TYPO3 8
• much easier integration
• different configurations
depending on intended use
possible
• See talk of Frans Saris for
details: https://
www.slideshare.net/
FransSaris/htmlarea-to-
ckeditor-creates-presets-
and-your-own-plugin

33. Guided Tours through the Backend

34. Guided Tours through the Backend
• EXT:guide
• provides several guided tours
through the TYPO3 Backend
• Extension authors can hook
into this toolset and create
interactive tours for their
own extensions
• https://github.com/tdeuling/
typo3-guide/
• https://typo3.org/extensions/
repository/view/guide

35. General Hints
• General Hints:
• there is no „one concept fits all“ approach
• use the „description“ field in the user group records to document
the intention of the user group
• do extensive testing together with your customer

36. Questions?

37. Thank you!
Twitter: @cybersmog
Mail: peter.kraume@typo3.org
Slides: http://de.slideshare.net/pk77/
This work is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License.