This document discusses a three-step process for prioritizing work and cutting through noise: 1. Define priorities and write them down, including long-term goals and short-term tasks to achieve goals. 2. Book your calendar for priorities and turn off distractions both internal like notifications and external like learning to say no. 3. Do a retrospective on what went well and could improve, then adjust and repeat the process to continue mastering planning skills over time.

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How to Prioritize & Cut Through Noise
by PayPal Group PM

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6. Cutting
Through
the Noise
PARUL GOEL

7. Market Research
Competitive Analysis
Customer Research
Vision and Strategy
Prioritization
Requirements
Planning
Execution
Agile Ceremonies
Live Support
Relationship Building

8. Three Step Process To Cut Through
the Noise and Gain Clarity

9. Step 1: Define Your Priorities and
Write Them Down

10. Covey’s Quadrants

11. Weekly Daily

12. Know Where You are
Going
• Long Term Aspirations:
• Where do you want to be in 5
years?
• What skills do you need to get
there?
• Short Term Goal:
• What can you do today, this week,
this month to bring you closer to
your long-term goals?
• WRITE THEM DOWN

13. Step 2: Win Back Your Calendar and
Your Time

15. Where do my priorities fit in?

16. Book your calendar for your priorities

17. Turn Off Distractions
• Internal
• Put your phone away
• Turn off email, slack & other
notifications
• Get started with your priorities
• Resist the temptation to do tactical
work
• External
• Learn to say “no”
• Train people in a more effective
engagement model (e.g. email
response SLA, information you need to
make decisions)

18. Step 3: Retrospect and Celebrate

19. Do a Retrospective
• What did you do well?
• What could you improve?
• Adjust and retry
Like most other skills, planning takes time
and practice to master!

20. Step 1: Define Your Priorities and Write
Them Down
Step 2: Win Back Your Calendar and Your
Time
Step 3: Retrospect and Celebrate

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