Presentation from project staff to City Council. Presented on Dec. 15, 2015.

1. Clean Water Facility
Resolution 15-34
Community Room
12/15/2015
City Council Meeting

2. • Consider adoption of Resolution 15-34 to include a
community room in the Clean Water Facility
Purpose
12/15/2015City Council Meeting 2

3. • 60% Cost Estimate included 146 Seat Community
Room (Concept A).
• September 30, 2015 – Presented 60% cost
estimate for CWF and community meeting room.
• October 20, 2015 – Presented Resolution 15-34.
Council requested Staff increase the size to 250
and report back on December 15th.
Background
12/15/2015City Council Meeting 3

4. Community Room
Architecture
12/15/2015City Council Meeting 4

5. BUILDING AREA DIAGRAMS
60% ADMIN. BUILDING AREAS LARGER TRAINING FACILITY DESIGN DIFFERENCE = 5181 SF
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6. FLOOR PLAN – LOWER LEVEL
LARGER TRAINING FACILITY
DESIGN
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7. FLOOR PLAN – UPPER LEVEL
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8. FLOOR PLAN SEATING COMPARISON – UPPER LEVEL
PREVIOUS VERSION HELD 162
CHAIRS
NEW VERSION HOLDS 264
CHAIRS
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9. FLOOR PLAN SEATING COMPARISON – UPPER LEVEL
PREVIOUS VERSION HELD N/A
NEW VERSION HOLDS 200 BANQUET
CHAIRS
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10. FLOOR PLAN SEATING COMPARISON – UPPER LEVEL
PREVIOUS VERSION HELD 100
NEW VERSION HOLDS 120 + TRAINING
SEATS
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11. 60% RENDERING – SOUTHWEST CORNER
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12. NEW RENDERING – SOUTHWEST CORNER
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13. OVERALL FACILITY BIRD’S EYE FROM SOUTH
60 % TRAINING FACILITY
DESIGN
LARGER TRAINING FACILITY DESIGN
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14. BIRD’S EYE FROM SOUTHEAST
60% TRAINING FACILITY DESIGN
LARGER TRAINING FACILITY
DESIGN
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15. BIRD’S EYE FROM NORTHWEST
60% TRAINING FACILITY DESIGN
LARGER TRAINING FACILITY
DESIGN
12/15/2015City Council Meeting 15

16. Cost Estimate
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17. 12/15/2015City Council Meeting 17

18. 12/15/2015City Council Meeting 18
Division Cost
Breakdown
$2,771,607
Escalation/Contingency/
Bonding
$986,463
GC/CM Fees
$473,104
Tax
$368,122Total Estimated Cost
$4,599,286

19. Funding
and
Operating Costs
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20. 12/15/2015City Council Meeting 20
Cost of Room: Principal $4,599,286
Interest 4.30%
Years 30
Debt Payment $275,750
Annual Operating costs:
Debt Payment $275,750
Maintenance 3,500
Janitorial 25,000
Utilities 6,000
Supplies 3,000
Overhead 8,000
Annualized costs: $321,250
Debt Payment: Cost of room financed
through bond funding as community
is ineligible for SRF funding per
Department of Ecology.
Annual operating costs are rough estimates
based on similar costs for other C
facilities.
Does not include costs of chairs and tables

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Cost of Room: Principal $4,599,286
Interest 4.30%
Years 30
Debt Payment $275,750
Annual Operating costs:
Debt Payment $275,750
Maintenance 3,500
Janitorial 25,000
Utilities 6,000
Supplies 3,000
Overhead 8,000
Annualized costs: $321,250
Vacancy Rate # of Days Rented
Required
Daily Rent to
Breakeven Total
75% 91.25 $3,520.55 $321,250
50% 182.50 $1,760.27 $321,250
25% 273.75 $1,173.52 $321,250
Vacancy Rate equals percent of time room
is note rented.
For example: If the City rents room 50% of
the available days, daily rate would be
required in the amount of $1,760 to
breakeven.

22. 12/15/2015City Council Meeting 22
Cost of Room: Principal $4,599,286
Interest 4.30%
Years 30
Debt Payment $275,750
Annual Operating costs:
Debt Payment $275,750
Maintenance 3,500
Janitorial 25,000
Utilities 6,000
Supplies 3,000
Overhead 8,000
Annualized costs: $321,250
Vacancy Rate # of Days Rented
Required
Daily Rent to
Breakeven Total
75% 91.25 $3,520.55 $321,250
50% 182.50 $1,760.27 $321,250
25% 273.75 $1,173.52 $321,250
Community Room Square Footage Sq Ft
COMMUNITY ROOM 3655
CATERING KITCHEN 474
MECH./ELEC. 254
UPPER LOBBY 1030
STORAGE 379
BUILDING MECH. 639
RESTROOM 286
RESTROOM 286
ELEV. 67
CIRCULATION 304
CIRCULATION 484
ELEV. MACH. RM. 43
JAN. 86
CIRCULATION 79
COATS 42
TOTAL SQ FOOTAGE 8108
Price of Room $4,599,286
Total Sq Footage 8,108
Price per Square Foot $567.25

23. 12/15/2015City Council Meeting 23
Other topics:
1) Income earned on Community Room is considered “program income” by Ecology:
• Department of Ecology has agreed that income would remain with the City
Sewer Fund.
• State Auditors Office confirmed Department of Ecology opinion.
2) General Fund Contribution:
• Estimated in sales tax $600,000 to $700,000 might be earned on project.
• Dedicate funds to community room.
• Eliminates funding for other additions to Park.
3) Rate impact: Every $1 Million in cost equals approximately $1 in monthly rate.

24. Other Facilities
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25. • Treatment plants in public areas tend to have
improved public amenities
• Community rooms tend to be separate structures
(not on top of the facility)
• Most treatment plants with community space tend
to be larger facilities
Other Facilities
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26. • Potential Actions
• Adopt Resolution 15-34 including a 250 seat Community Use
Room as presented
• No Action - removes the community room from the Clean Water
Facility
Potential Council Actions
12/15/2015City Council Meeting 26

27. 12/15/2015City Council Meeting 27

28. SINGLE STORY RENDERING – SOUTHWEST CORNER
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29. 60% RENDERING – SOUTHWEST CORNER
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30. NEW RENDERING – SOUTHWEST CORNER
12/15/2015City Council Meeting 30