Why your company should implement a Strategic Meetings Management Program.

1. Strategic Meeting Management Programs Meeting Planning Made Simple

7. Where did SMM Start? In Travel Travel Department THEN NOW Meeting Planning Department

8. Where did SMM Start? In 3 Industries Pharmaceutical Financial Technology THEN NOW Companies of all kinds

9. Sharing Some Numbers – Making the Case The missing pieces of a larger puzzle 80% of meetings are usually not tracked and managed The Hidden Spend 60% of annual air volume or 0.5 % – 1% of annual sales volume Average Company Meeting Spend Estimated Organizations can save up to 20 % (estimated) of meeting related direct cost

10. Meetings Management: Savings Analysis Aberdeen Group, 2008

13. SMMP Foundation There’s not just one way…does not have to be all or nothing strategy: Small businesses can adopt SMMP piecemeal

14. Implementation of a Strategic Meeting Management Program

16. Components continued… Sourcing/Procurement Hotel/Destination selection, negotiation and contracting process risk management Acquisition / Purchasing Limit the methods for meeting related expenses Increase the organizations ability to scrutinize expenditures associated with meetings. Planning / Execution Implement technologies to streamline planning and execution Data Analysis / Reporting Collection of meeting data to compare with planned outcome performance. Formulate possible performance metrics to compare against in future such as F&B budget, cost per attendee, etc.

17. Technology! Bringing it all together

20. Ron Puglisi Vice President of Global Accounts ConferenceDirect 512-965-4160 [email_address]