The pace of business is accelerating. Disruptive change can be a barrier in the road ahead, or it can be a bumpy reminder of the importance of innovating and evolving the way your organization leverages technology. SharePoint is a constantly evolving platform that is used to share, organize, discover, build and manage business value. SharePoint 2016 is coming, new features and capabilities in Office 365 are being released to meet increased demand from organizations around the world, and we have more options and ways we can implement today than we have ever had in the past. With so much change it’s important to understand how your own organization can better leverage SharePoint in improved ways to maximize the value it provides. Come hear about the challenges organizations are facing today, how the legal industry is using SharePoint, and how we can break through barriers to drive more meaningful results.
16. Flexible work is prevalent – rethink your definition of a mobile worker.
USERS WORK
ANYTIME…
17. USERS WORK
ONANY
DEVICE…
By 2015 at least 60% of informationworkers will interact with content applications
via a mobile device - Gartner
18. USERS WORK
WITH MORE
PEOPLE…
We work with more people on a day-to-day basis today than ever before.
60% of employees report working with 10
or more people on a day-to-day basis.
Half of these employees
work with more than 20.
19. USERS WORK INSIDE
& OUTSIDE OF THE
ORGANIZATION…
We also work with contractors, customers or partners more…
29. 1 2
3
4
5
6 7 8 9
10
Abundance Of Helpful Data
1. Area Map
2. Our Direction
3. Our Route
4. Points Of Interest
5. Our Route Risks
6. Upcoming Action
7. Distance/Time To Goal
8. Estimated Duration
9. Current Speed/Limit
10. Current Road
I AM GOING TO BE
YOUR GPS TODAY…
Imagine you change your GPS voice settings to Richard Harbridge…
30. SharePoint as a skillset has been validated and is important, but will change.
SHAREPOINT SKILL
LANDSCAPE TODAY…
36. Category Feature Exchange
ActiveSync
MDM for
Office 365
Microsoft Intune
(cloud only)
Intune + ConfigMgr
(hybrid)
Device
configuration
Inventory mobile devices that access corporate applications ● ● ● ●
Remote factory reset (full device wipe) ● ● ● ●
Mobile device configuration settings (PIN length, PIN required, lock time, etc.) ● ● ● ●
Self-service password reset (Office 365 cloud only users) ● ● ● ●
Office365
Provides reporting on devices that do not meet IT policy ● ● ●
Group-based policies and reporting (ability to use groups for targeted device configuration) ● ● ●
Root and jailbreak detection ● ● ●
Remove Office 365 app data from mobile devices while leaving personal data and apps intact (selective
wipe) ● ● Q2 CY2015
Prevent access to corporate email and documents based upon device enrollment and compliance
policies ● ● Q2 CY2015
Premium
mobiledevice&
appmanagement
Self-service Company Portal for users to enroll their own devices and install corporate apps ● ●
App deployment (Windows Phone, iOS, Android) ● ●
Deploy certificates, VPN profiles (including app-specific profiles), email profiles, and Wi-Fi profiles ● ◐ *
Prevent cut/copy/paste/save as of data from corporate apps to personal apps (mobile application
management) ● Q2 CY2015
Secure content viewing via Managed Browser, PDF Viewer, Imager Viewer, and AV Player apps for Intune ● Q2 CY2015
Remote device lock via self-service Company Portal and via admin console ● ●
PC
management
Client PC management (e.g. Windows 8.1, inventory, antimalware, patch, policies, etc.) ● ●
PC software management ● ●
Comprehensive PC management (e.g. Windows Server/Linux/Mac OS X support, virtual desktop and
power management, custom reporting, etc.) ●
OS deployment ●
* Deployment of VPN and email profiles for Android devices to be added in Q2 CY2015
Be aware of MDM capabilities in Intune and SCCM that go even further…
COMPARE…
37. @RHarbridge
MULTI-FACTOR AUTHENTICATION
(MFA)
Second factors include a telephone call, SMS text or validating via an app.
Needs something you “know”
(a password) and something
you have “a mobile phone”
Free for Office 365 subscribers
Can extend into on-premises
and other apps with Azure
MFA
38. @RHarbridge
WITH AADP YOU CAN
CONNECT 2400+ SAAS
SOLUTIONS…
Providing easy single sign on for your users as well as reporting.
39. @RHarbridge
IT ALSO PROVIDES A
DESIGNED LOGIN PAGE…
Which can help communicate additionalmessages like instructions for help.
41. @RHarbridge
THE SSO APPS YOU CONFIGURE
CANSHOW INTHE APP
LAUNCHER FOR USERS…
Bringingthe power of Azure AD SSO rightto users in a very meaningful way.
42. Now that we understand key things Office 365 and Azure AD provides…
LET’S GETBACK
ONTHE ROAD…
54. Auto-saved as you work
Friendly URLs
Looks great across your
devices (phone, tablet and
PC)
Connected to social
(Yammer)
Fast and fluid navigation
Compliant and secure
Natively embed Office 365
documents and video
Will be used to create pages
in Blog, Office 365 Groups,
Codename “InfoPedia” and
more
ARTICLES…
It all starts with easy to author articles. Then Microsites and codename Infopedia.
55. Basic site
hierarchy
allows
sections and
organization
Includes both
explicit,
curated
content and
dynamic
related content
Absolutely
the best way
in the world
to talk about
a set of
Office
documents
Badging
denotes
authoritativ
e content
Modern, on
rails authoring
canvas
MICROSITES…
Going beyond Delve Boards and providing greatcontent experiences.
58. Currently Rolling Out…
1. Mobile sharing UX
2. DLP policy tips
3. New PDF experience for
iOS, Android
4. Send a link from Outlook
Mobile on iOS, Android
5. Save to OneDrive for
Business from OWA
6. Expiration of anonymous
shares
What’s coming from a product experience perspective?
Later This Year (Q3/4)…
1. Next-gen sync client (PC &
Mac)
2. Unified web UX
3. Mobile Offline files (read-
only) for iOS, Android
4. Stop/revoke sharing
control
5. Company-shareable links
6. Windows 10 Universal app
(including read-only
offline files)
Planned…
1. Offline mobile
editing
2. Offline mobile
folders
3. Mobile PDF
annotation support
for iOS, Android
4. Modern attachments
for Outlook
5. Expiration of all
external shares
ONEDRIVE FOR BUSINESS
EXPERIENCE ROADMAP…
59. Currently Rolling Out…
1. Currently rolling out
2. Auditing & Reporting
(preview)
3. Disable sync on
unmanaged PC’s
4. DLP Phase 2 (preview)
5. Unified OneDrive API
6. Migration API SDK
7. Office 365 Management
Activity API (Auditing)
8. Storage quota control
What’s coming from a Security, Compliance, and Developer perspective?
Later This Year (Q3/4)…
1. Allowlist/Denylist external
sharing domains
2. Archive of external sharing
emails
3. Intune support for
personal/business accounts
4. DLP Phase 3
5. Disable external sharing for
specific users
6. Remove 20,000 file limit
7. Large file support (10Gb)
Planned…
1. Unlimited Storage
2. DLP support for
mobile apps
3. Cross-tenant
sharing control
4. OneDrive usage
reporting
ONEDRIVE FOR BUSINESS
ADMIN/DEV ROADMAP…
69. Migration Process
PreparationAssessmentMigration
Testing/
Validation
PostMigration
For Office 365 Migrations
Analyze Existing
Content
(Location, Quantity,
Solutions)
Determine
Migration Priority
Create New Site(s)
In Office 365
Validate Content
Based On Content
Map/Schedule
Launch New Site
(w/ Training)
Assess Office 365
Environment
Identify Source
Content To Be
Migrated
Determine
Ownership Of
Content
Clean Up Content/
Content Refresh
Prepare Office 365
Environment
Define Content Map
Owner Review Of
Content (Training
Opportunity)
Migrate Content
Based On Map/
Schedule
Define Migration
Schedule
Approved
Delete Source
Content That Has
Been Migrated
Set Source Content
To Read Only
Review Feedback
Resolve Issues
Plan Launch Efforts
HOW DO I GET
TO SP 2016?
Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.
70. WHAT DO WE GET WITH 2016?
Starting with the management improvements…
71. WHAT DO I GET WITH
SHAREPOINT 2016?
From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.
Smaller update footprint
Reduced number of MSI and MSP
In-place, online, installation
MSI MSP
72. Increased List
Threshold
>5000
List Threshold
Content
database sizing
into TB’s
Content
Database Size
MaxFile Size
10GB and
removed
character
restrictions
MaxFile Size
100,000 site
collections per
content
database
Site Collections
per Content
Database
2x increase in
Search scale to
500 million
items
Indexed Items
WHAT DO I GET WITH
SHAREPOINT 2016?
Boundaries and limits have been improved!
73. WHAT DO I GET WITH
SHAREPOINT 2016?
Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).
User clicks docID-based
durable URL
…
Redirect manager: based
on this docID, provide the
right way to get a doc
Cobalt
endpoint for
getting file
for client
URL with SiteID
& DocID to
WOPI
GuestAccess.asp
x URL for WOPI
74. WHAT DO I GET WITH
SHAREPOINT 2016?
Real Time Telemetry – provide insights around users.
Services Actions Usage Engagement Diagnostics
76. Search Service Application for Cloud Storage
Unifies on-premises and cloud indexes
Provides support for Office Graph/Delve
experiences on-premises
Supports Search as a Service / reduces
search crawl footprint
Audio text
And search
indexpropertiessignalsmetadata extraction
and processing
SEARCH SERVICE
APPLICATION…
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
77. WHAT DOES THIS LOOK
LIKE FOR SEARCH?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
78. WHAT DOES THIS LOOK
LIKE FOR DELVE?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
92. GETTING MORE PEOPLE
TO USE THE TECHNOLOGY
IS IMPORTANT…
Often getting people to use more of the technology is just as important.
Let’s Go Over 4 Key Ways
To Improve This Picture
95. Scenarios
Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔
Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕
Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ●
Where Should Meeting Notes Be Captured,
Stored & Shared?
◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ●
Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔
Have A Real Time Chat With A Colleague ● ◑ ○ ◑
Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ●
Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑
Invite A Colleague To Lunch ◕ ◔ ●
Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕
Make An Organizational Announcement ◔ ● ◔ ◕ ◕
Remind The Team Of An Important Deadline ◑ ◔ ● ● ●
That is designed for your organization and your enterprise technology strategy.
3.PROVIDE
SCENARIO
GUIDANCE…
96. 3. DOWNLOAD THE WHEN
TO USE WHAT IN OFFICE 365
ENTERPRISE USER GUIDANCE
WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com
If we aren’t driving forward than we aren’t changing, and we certainly aren’t embracing change. The only way to continue to innovate, compete and be successful is if we change (it’s a good thing)!
KANWAL
There are lots of companies and employees that think that flexible working is already here. And in some cases this is true. In many cases, however, all people hear is “working from home”. While this is obviously a key component of what flexible working offers, this simplistic understanding actually misses the point and belittles the true potential of an authentically flexible approach.
At its core, genuine flexible working just means being thoughtful about the tasks you have to achieve each day and choosing the most appropriate location from which to accomplish them. This is where the transformation happens, where work no longer is defined by a specific location, but instead is simply an activity, something you do.
Flexible working is about being able to be effective regardless of your location; whether that’s at home, in the airport, on the train, in a café, or at a specially designed drop-in office. It’s also about being effective because of your location. It is about being liberated by the cloud services and devices now available, not being constrained by it. You might need to be closer to customers; or you might need space for deep thinking. Flexible working lets you accomplish either with minimal fuss. It is most definitely not an employee perk or HR arrangement made for individuals based on their personal preferences or situation.
Organisations that adopt this strategic approach to flexible working will stand a greater chance of success not just because they have changed their culture and objectives to ones that unlock and reward the natural entrepreneurialism of their employees. They will also have addressed the key issue of trust. By focusing on the outcome for the organisation rather than the individual the entire trust dynamic changes, liberating employees and their creativity.
KANWAL
Our world is rapidly changing – History is the best teacher, so let’s start with this striking picture. This is the convocation of Pope Francis in 2013.
[CLICK SLIDE]
Here is what Pope Benedict experienced in 2005
No iPads, smartphones w/42 megapixel cameras, or HD videos.
[CLICK SLIDE] There is only one cell phone being used to capture the moment – and it doesn’t look modern to us anymore.
KANWAL
Sixty percent of employees report working with 10 or more people on a day-to-day basis (and one-half of these employees report needing to work with more than 20).
The Corporate Executive Board, “Breakthrough Performance in the New Work Environment,” http://www.executiveboard.com/exbd-resources/pdf/executive-guidance/eg2013-annual-final.pdf
This is just as true for operating systems, browsers, office, and supporting technologies like Lync, Exchange, CRM and so on.
It is still early. No technical preview for SharePoint 2016 yet.
Beta Q4 2015, RTM Q2 of 2016.
This is built from Delve Boards, Articles, Microsites, “Blogs”, Documents, and the Office Graph.
Reuse building block and controls from Ready-to-Go Portals
Integrated into Office365 and your Intranet
Open Source of NextGen UX to get you started
Industry standard tools
Hosted on SharePoint in O365
Client side rendering
Java script / CSS/ REST APIs
Using the common sync engine for OneDrive and ODFB
Release Updated Sync Engine in 2015
Adding Right Click Behavior
Introducing Selective Sync
Sync Up to 50,000 Files
No More 20,000 File Limit
Support Up To 10 GB
Version Control Will Be Added
Delve Integration Will Be Available
Support Characters In URL & Longer Paths
Sync Files That Are “Shared With Me”
Management – Disable External Sharing With Specific Users
Using the common sync engine for OneDrive and ODFB
Release Updated Sync Engine in 2015
Adding Right Click Behavior
Introducing Selective Sync
Sync Up to 50,000 Files
No More 20,000 File Limit
Support Up To 10 GB
Version Control Will Be Added
Delve Integration Will Be Available
Support Characters In URL & Longer Paths
Sync Files That Are “Shared With Me”
Management – Disable External Sharing With Specific Users
A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work.
For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work.
For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
It is still early. No technical preview for SharePoint 2016 yet.
Beta Q4 2015, RTM Q2 of 2016.
No change to service applications.
Hardware requirements same as SharePoint 2013.
Windows Server 2012 R2 or Windows Server 10
Windows Management Framework 3.0
X64 SQL Server 2014 SP1
If going the migration route -
It is still early. No technical preview for SharePoint 2016 yet.
Beta Q4 2015, RTM Q2 of 2016.
Zero downtime patching – substantially smaller than previously done.
SharePoint 2013 Updates
Typically 37 MSI’s with additional language patches
Cutting these down to 2 MSIs and 2 Language patches
Performance for updates substantially quicker.
MinRole makes this easier!
Real-time telemetry
Advanced data analysis and reporting
Real user monitoring
It is still early. No technical preview for SharePoint 2016 yet.
Beta Q4 2015, RTM Q2 of 2016.
Compliance across cloud and on-premises
Identify, monitor & protect sensitive data through deep content analysis
Discover and preserve with eDiscovery
Investigate and prove with auditing
Plus self service site creation…
Plus self service site creation…
Plus self service site creation…
It is still early. No technical preview for SharePoint 2016 yet.
Beta Q4 2015, RTM Q2 of 2016.
The advent of the internet, then the web and the ever faster evolution of services and devices have transformed the way people live their lives. We have come an awful long way in the last 40 years. People are connected and embracing technology in incredible ways; they are communicating with friends over Skype, they are playing games online, they are on Facebook, they are streaming movies and music and sharing photos.
But in the office people are often tearing their hair out. But over the past few years a nagging sense of doubt has entered many people’s minds about how true the utopian vision of technology as the ultimate liberator is. Some have started to wonder whether the very thing that was supposed to set us free might not have instead ensnared us without truly adding the value it so richly promised.
Year after year voicemail use has dropped 8%, with only 14% of people bothering to listen through the entire voicemail message.
38% of video users report increase of improved retention in meetings that use video instead of just voice. 100% of video users say it helps them accelerate decision making.
From Forrester TEI - Another interviewed organization described a use case that has resulted in millions of dollars in additional revenue: “Opening an office used to take three to four months. Our latest opening, using Office 365, took 18 days. When we get a grant, we can only start to invoice once we begin to perform work. That means we were losing three months of revenue.” This amounted to nearly $200,000 per month for one office, and five offices were being opened in a typical year.
As we think about the last 30 years, Communication inside and outside of the workplace has evolved. First with the phone, then email, the Internet, instant messaging, smartphones/mobile computing devices, and now social apps. The evolution of communications still continues today for both consumers and professionals. We all went from using cell phones and pagers to using email, AOL IM or MSN messenger, and now social apps like Facebook, Twitter, or Instagram. With the consumerization of IT, consumers and professionals still have a strong desire to communicate however tools and applications that they communicate with has changed considerably. They simply want to connect, engage, and interact with their friends, co-workers, partners, customers, and family with the tools for which they are most familiar.
A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work.
For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work.
For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work.
For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
In your organization has anyone ever suggested that you only use a percentage of the functionality or a percentage of what’s possible with Microsoft Office 365? How about just one technology like Outlook? Do you think you or your users are using most of the functionality that exists in Outlook today? What about SharePoint? Do you use more than 50% of what’s available in SharePoint? Are they using it at all?
Its okay if the answer is no, we don’t use all that Office 365 can provide. No, not all of our users are actively using Office 365 yet. No, not only do I not know all of the things you can do with Outlook or SharePoint but our users definitely aren’t aware of what they could do.
What’s not okay is to do nothing about it. To not have a plan for helping your users adopt, understand and leverage the full suite of Office 365 available to them. You should do something about it. That’s why white papers like this exist. To help you and your organization improve.
Not all of the features and functions in Office 365 are meant for daily and frequent use, but we bet you can think of some that would make a world of difference if your whole organization adopted their use. How much more value could your organization realize if users universally used 20% more of the robust document management features SharePoint provides?
Getting more people to use a technology is important. But so is and getting them to use more of the technology.
Pay special attention to the Outlook column. Look at how few scenarios Outlook or email based options are the best way to do things. Now consider your organization – if email is the only actively used aspect of Office 365 you are really missing out!
Identify opportunities to help teams improve collaboration.