1. Induct and Refresh

2.  OH&S stands for occupational health and safety.
 It is the “cross-disciplinary area concerned with the
safety, heath and welfare of people engaged in work
or employment.”
 It is the measures taken by the employer to make
the working environment as safe and productive as
possible for all who use it.
 There are laws and legislation which have been
designed to optimise workplace safety and to
protect all Australian workers.

3.  New work health and safety (WHS) laws
commenced on 1 January 2012 in many states and
territories to harmonise occupational health and
safety (OH&S) laws across Australia.
 Those states and territories (including Tasmania)
which did not implement these new laws are still
responsible for making and enforcing their own
OH&S Act.

4. Safe work procedures for office equipment:

5.  All senior staff are required to attain an
Occupational First Aid certificate:

6.  We use this checklist for ergonomic equipment
considerations:

7.  We use this checklist to ensure the safest and most
healthy workstations are provided for our workers:

8.  If you have any
questions about safety
in the workplace, your
current designated
safety representative is
Olivia Higgins-Shaw.
She is available to
answer all enquiries
and concerns you may
have about safety
issues.

9.  Power-cords and cables: should not trail across the
floor where they can be tripped over; power-boards
should not be overloaded.
 Surfaces: floor surfaces should be clean and clear of
obstructions, even, and non-slip; work surfaces
should be uncluttered and must be able to bear the
weight of the equipment upon it.
 Manual handling: if heavy objects need to be
moved or lifted, correct equipment (trolleys etc.)
and procedure (bend & lift) must be used.

10.  Stress: if workers are feeling the effects of stress they
should communicate this without fear of reproach.
It is in all our best interests to reduce stress.
 Chemicals: correct handling procedures should be
followed; correct disposal of chemicals and related
equipment should be followed; sufficient
ventilation is required.
 Workstation: checklists should be used to ensure
workstations are set up to be of maximum health to
each individual worker.

11.  Kitchen: the staff kitchen should be set up to ensure
safety of electrical equipment, hot water etc.
 Bullying: all incidents of bullying should be
reported immediately and handled seriously.
 Lighting: sufficient lighting should be provided to
prevent eye-strain and to reduce tripping and
highlight hazardous debris such as sharp objects or
foodstuffs.
 Training: all stuff must be made aware of emergency
procedures and safety training i.e. First aid.

12.  Analyze site operations.
 Obtain necessary documentation and information.
 Designate person to administer the office safety
procedure requirements.
 Provide required training of office personnel.
 Inventory material and equipment i.e. Hazard warning
signs; lighting; ladders; chemicals.
 Perform annual inspection, assessment, testing.
 Continue to review documentation and information.
 Provide refresher training.
 Inspect/replace/maintain material and equipment.

13.  Staff reports risk or incident to manager
immediately.
 Manager must take action to prevent any person
being further exposed to the hazard.
 Appropriate medical or other emergency services
should be contacted immediately if required.
 If the event is a serious incident or dangerous
occurrence notify the OH&S unit immediately.
 Conduct an investigation with the worker,
consulting with the health & safety representative
and / or OH&S Consultant as required.

14.  Identify the factors which may have contributed to
the hazard or incident.
 Assess the level of risk associated with the hazard &
determine controls/actions to eliminate the hazard
or reduce the risk.
 Implement the controls allocating responsibility to
person/s and giving time frames.
 All sections of the Incident / Hazard Report must
be faxed to the OH&S Consultant.

15.  Example of incident/hazard report:

16.  Establish a workplace OHS committee.
 Have meetings, workshops, surveys and suggestion
boxes to ensure open communication between
committee and employees.
 Provide general OHS information such as laws &
legislation and their implication to the studio.
 Make sure all input from employees is valued.
 Ensure management shows strong commitment to OHS
committee.
 Involve employees in all OHS procedures i.e. Identifying
hazards and developing control strategies.

17.  Have an Emergency Management Plan (EMP) in
place, such as the one below:

18.  Make written information regarding emergency
procedures available to all staff.
 Provide regular evacuation training.
 Suitably trained personnel should be nominated to
act in specific roles in the case of an emergency i.e.
Fire warden, first aid officer(s).
 Example of emergency procedure
in case of fire. This is the type of
written information/signage
which should be made available:

19. EMPLOYER: WORKER:
 Provide and maintain safe  All workers have a duty of
equipment and systems of care to ensure that they work
work. in a manner that is not
 Implement arrangements for harmful to their own health
the safe use of chemicals. and safety and the health
 Maintain the workplace in a
and safety of others.
safe condition.  You must notify your
 Provide workers and
employer of any injury or
contractors with adequate illness within 30 days of you
facilities. becoming aware of it.
 Make sure workers have
adequate information to
conduct work in a safe
manner.

20.  Adequately monitor your  If you need medical
workers’ health. treatment or time off work
 Keep information and because of your injury or
records relevant to your illness, you need to make a
workers' health and safety. claim.
 Employ or engage people  An injured worker can be
with the necessary represented, assisted and
qualifications or expertise to supported in the return to
advise you on health & safety work process.
affecting your workers.
 Consult with employees on
matters that may directly
affect their health, safety or
welfare.

22.  Safe Work Australia:
http://www.safeworkaustralia.gov.au/sites/SWA/Pages/defau
lt.aspx
 Heads of Workplace Safety Authorities:
http://www.hwsa.org.au/
 National OHS Strategy 2002-2012:
http://www.safeworkaustralia.gov.au/sites/SWA/AboutSafe
WorkAustralia/WhatWeDo/Publications/Documents/230/N
ationalOHSStrategy_2002-2012.pdf
 OH&S/WHS Acts, Regulations and Codes of Practice:
http://www.business.gov.au/BusinessTopics/Occupationalhe
althandsafety/Pages/OHandSActsRegulationsandCodesofPra
ctice.aspx
 OH&S Handbook: http://ohshandbook.com.au/