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Document Management: tools and techniques * Choudhary, Pravin.Kr., Sr. Manager (Doc.), DLF ** Shokeen, Ashu (Dr.), Head & Chairman, KUK

Document Management ,[object Object],[object Object]

“ Document” ,[object Object]

Synonyms ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Components of Document Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

SCANNING & INDEXING WORK FLOW Enter Details on RECEIPT & RETURN REGISTER QC Verified Document QC Document Scanning Preparing Pre- indexing Data Sheet TIF File Creation Return of Documents to DIC Reporting, Approval & Audit Index & Upload to the Server Receive Documents from DIC

Capture of documents for bringing them into the system ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Capture of documents for bringing them into the system Cont.. ,[object Object],[object Object],[object Object],[object Object]

Capture of documents for bringing them into the system Cont.. ,[object Object],[object Object],[object Object]

Storage options ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Indexing and Retrieving Tools 1. Through Index 2. Full Text Indexing 3. Folder File structure

Security of Documents There are basically two categories of rights: a. Access Rights: It basically determines who can log on the system and which folders or files individuals can open. b. Feature Rights: It determines a range of actions, including adding pages, annotating, copying, or deleting records.

Benefits of Document Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Challenges ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

To Conclude ,[object Object],[object Object],[object Object]

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