Katz, Robin M. “Laying the Building Blocks of Our Collaborative Digital Future.” Rare Book and Manuscript Section of the American Library Association (RBMS) Preconference. Philadelphia, PA. June 22 -25, 2010. Case study paper. RBMS is the Rare Book and Manuscript Section of the Association of College and Research Libraries (ACRL), part of the American Library Association (ALA). The UVM Libraries' Center for Digital Initiatives (CDI) is a digital library of unique research collections available to the public at http://cdi.uvm.edu.

1. Laying the Building Blocks for
Our Collaborative Digital Future
Robin M. Katz
@robinmkatz #uvmcdi
RBMS Preconference 2010

2. Examples of Collaborative Digitization
Bunker, Geri and Greg Zick. “Collaboration as a Key to Digital Library
Development: High Performance Image Management at the University
of Washington.” D-Lib Magazine 5.3 (1999).
http://www.dlib.org/dlib/march99/bunker/03bunker.html
Bishop, Monday. “Interoperability and Standards in a Museum/Library
Collaborative: The Colorado Digitization Project.” First Monday 5.6
(2000).
http://outreach.lib.uic.edu/www/issues/issue5_6/bishoff/

3. Calls for Digital Outreach
Prof tt, Merrillee and Jennifer Schaffner. The Impact of Digitizing
Special Collections on Teaching and Scholarship: Re ections on a
Symposium about Digitization and the Humanities. Dublin, OH: OCLC,
2008.
http://www.oclc.org/research/publications/library/2008/2008-04.pdf
“Case Study 3” in Miller, Kelly, et al. RBMS Preconference.
Charlottesville, VA. 19 Jun 2009. Seminar F: “Finding Common Ground:
CLIR Postdoctoral Fellows on Scholarly Engagement.”
http://rbms.info/conferences/preconfdocs/2009/
SeminarF_Finding_Common_Ground_RBMS2009.pdf

4. University of Vermont Libraries’
Center for Digital Initiatives
cdi
http://cdi.uvm.edu

6. Congressional Portraits

7. Congressional Speeches

8. Dairy and the US Congress

9. Letters Home from Congress

10. Hay Harvesting in 1940s Films

11. Tennie Toussaint Photographs

12. Louis L. McAllister Photographs

13. Fletcher Family Collection

15. George Perkins Marsh
Online Research Center

16. Long Trail Photographs

17. Long Trail Photographs

19. University of Vermont Libraries’
Center for Digital Initiatives
cdi
http://cdi.uvm.edu

20. participate as
users and creators

21. open, collaborative
environment

22. Collaboration Impacts
• Collection Development
• Project Management
• Website Functionality
• Outreach & Publicity
• Assessment

23. Collaboration Levels
• UVM Libraries
• University of Vermont
• Other Repositories
• Community Members & Organizations

24. University of Vermont Libraries’
Center for Digital Initiatives
cdi
http://cdi.uvm.edu

25. collaboration is slow

26. collaboration is slow
We think it will be worth it.

27. collection development

28. Revised Collection Policy
http://cdi.uvm.edu/about/colldev

29. Maple Research Collection

30. Revised Collection Policy
http://cdi.uvm.edu/about/colldev

31. creative new ideas

32. creative new ideas
Are sometimes hard to nd.

33. Four Basic Criteria
• Cohesive
• Broadly Valued
• Unique or Novel
• Enhanced by Inclusion in the CDI

34. Collection Development Criteria
• Research or Administrative Value
• Use
• Added Value
• Rights and Permissions
• Preservation
• Technical Feasibility

35. Collection Proposal Form
http://cdi.uvm.edu/about/proposal

36. soliciting collaboration

37. soliciting collaboration
Show up to events.

38. soliciting collaboration
Publicize opportunities as you would resources.

39. soliciting collaboration
Appeal to collaborators’ self-interest.

40. soliciting collaboration
Make it a requirement.

41. soliciting collaboration
You will be surprised.

42. soliciting collaboration
Find a good match.

43. soliciting collaboration
Help others help you.

44. soliciting collaboration
But don’t help too much.

45. branding collaboration

51. “It is understood that the
co-branding and/or customization
should not be excessive in either design
or in use of CDI resources,
but also that VFC materials should be
adequately identi ed as such.”

52. branding collaboration
Create standard templates.

53. branding collaboration
...even though needs will vary.

54. soliciting collaboration
Only collaborate if it is mutually bene cial.

56. collection proposals

57. collection proposals
What is your idea?

58. selection
& prioritization

59. evaluation checklist

60. evaluation checklist
Covering the basics.

61. prioritization criteria

62. prioritization criteria
The real fun.

63. Prioritization Scorecard
PRIORITIZATION RANK WEIGHT FINAL NOTES
CRITERIA 1-5 SCORE
Value /5 * 25
Use /5 * 25
Added Value /5 * 20
Legal Risks /5 * 10
Preservation /5 *5
Risks
Preservation /5 *5
Benefits
Impact on CDI /5 * 10
Resources
TOTAL SCORE / 100

64. prioritization score
A management tool.

65. prioritization score
Documents collection decisions.

66. Kake Walk at UVM Collection

67. project development

68. Vermont Folklife Center
Archives

69. pairing infrastructure
& content

70. Vermonters in the Civil War

71. digital collocation

72. Medieval & Renaissance
Manuscripts

73. repurposing metadata

74. Maple Recipe Collection

75. Kake Walk at UVM Collection

76. “Curating Kake Walk” course

77. student contributions

78. project development

79. Roles & Responsibilities
• Selection
• Imaging/Digital Conversation
• Metadata Creation
• Display
• Publicity

80. collaborative work ow

81. collaborative work ow
Requires collaborative technologies.

84. Medieval & Renaissance
Manuscripts

85. Collection Launch Publicity
• Email Campaigns
• Print Publicity
• Campus Media
• Traditional Media
• Library-Created Media
• Social Media
• Events & Programs

86. Local TV Collaboration
• PSA blip.tv/ le/2832425
• “Preservation Burlington” bit.ly/aazuTh
• “Across the Fence” vimeo.com/12059071

87. http://cdi.uvm.edu/
about/news

88. March 28, 2010

89. September 16, 2010

90. meeting our goals

92. Scout Report
Green Mt. Club
coverage
Long Trail Gala
Maple Cook Off

93. target audience surveys

94. Have you heard of the CDI?
33% of faculty
12% of students
2010 Awareness Survey Results. 95% con dence, +/- 5%

95. In the coming year,
Faculty anticipate using the CDI's
site or services for
research (49%)
teaching (38%)
2010 Awareness Survey Results. 95% con dence, +/- 5%

96. In the coming year,
Students anticipate using the CDI's
site or services for
research (45%)
2010 Awareness Survey Results. 95% con dence, +/- 5%

97. user feedback

98. On Assessment Methods
Prof tt, Merrillee and Jennifer Schaffner. The Impact of
Digitizing Special Collections on Teaching and Scholarship:
Re ections on a Symposium about Digitization and the
Humanities. Dublin, OH: OCLC, 2008.
http://www.oclc.org/research/publications/library/2008/2008-04.pdf

99. Qualitative Metrics of Success
• Collaborator Feedback
• Course Evaluations
• Student Work
• Emails and Site Comments
• Media Coverage
• Programs & Events

100. a collaborative
digital community
cdi
http://cdi.uvm.edu