This document discusses material management in hospitals. It defines material management as planning, organizing, and controlling all materials from purchase to end use. It outlines the facilities, process, objectives, elements, and principles of ensuring the right material is procured in the right quantity, quality, time and price. It also discusses procurement methods, factors affecting procurement, inventory control methods, and the roles of nurses in material management.

1. GEETA JOSHI
JNV NAINITAL

2. DEFINITION
Scientific technique
comprising of planning,
organizing,& control of
materials from their initial
purchase to their final
destination.

3. FACILITIES
DRUGS &
MEDICINES
EQUIPMENTS &
INSTRUMENTS
SUPPLIES
MATERIALS
IN
HOSPITAL

4. Process of material management
Selection &
demand
estimation
Disposal or
condemnation
Maintenance or
repair
Placing order
Issue for
consumption
storage
Receipt of
material

5. OBJECTIVES OF MATERIAL
MANAGEMENT
PRIMARY OBJECTIVE-
 Right price
 High turnover
 Minimize storage
cost
 Continuity of supply
 Good supplier
relations
 Development of
personnel
 Good nfo system.
SECONDARY
OBJECTIVE-
 Forecast
requirement
 Interdepartmental
harmony
 Decision making

6. ELEMENTS OF MATERIAL MANAGEMENT
• INSPECTION
• NEED DETERMINATION
• DEMAND ESTIMATION
• CATALOGGING
• QUALITY CONTROL
• STANDARDIZATION
• INVENTORY CONTROL
• PACKAGING
• PROCUREMENT
• DISTRIBUTION
• STORAGE
• SCHEDULING
• CONDEMNATION & DISPOSAL

7. RIGHT MATERIAL
RIGHT QUALITY
RIGHT QUANTITY
RIGHT TIME
RIGHT PRICE
RIGHT SUPPLIER
RIGHT USERS
RIGHT SUPPLIER
RIGHT USERS

8. PROCUREMENT
Acquisition of goods or
materials
0r
The act of buying goods,
services or works from an
external source

9. PROCUREMENT CYCLE
REVIEW SELECTION
SELECT SUPPLIERS
MONITOR ORDER STATUS
RECONCILE NEEDS & FUNDS
DETERMINE NEEDED
QUANTITIES
SPECIFY CONTRACT TERMS
CHOOSE PROCUREEMNT
METHOD
RECEIPT & INSPECTION

10. OPEN TENDER
NEGOTIATED
PROCUREMENT
RATE CONTRACT
RISK PURCHASE
MANY SUPPLIER
STRATEGY
SHORT PURCHASE
DIRECT
PROCUREMENT
LIMITED TENDER

11. FACTORS AFFECTING PROCUREMENT
• Latest technology
• Availability of maintenance & repair
• Post warranty repair at reasonable cost
• Upgradability
• Availability of consumables
• Low- operating cost
• Installation
• Adequate space for storage

12. ALPHABETICAL ARRANGEMENT
FIRST IN, FIRST OUT
MONITOR EXPIRY DATE
DOUBLE SHELF SYSTEM

13. INVENTORY CONTROL
• INVENTORY is record of all the goods &
materials procured, received, stored & used in
the hospital.
• INVENTORY CONTROL is the process of
maintaining the optimum needed quantity
that is sufficient for smooth operation of the
organization.

14. REASONS FOR INVENTORY CONTROL
UNCERTAINTY
TIME LAGS
ECONOMICS OF SCALE

15. STEPS OF INVENTORY CONTROL
Arranging method of
allocation
Creating store’s
accounts
Fixing minimum
quantities

16. Classification of
inventory
•Raw material inventory
•Finished good inventory
•In process inventory
•Indirect inventory

17. ROLE OF NURSE
HEAD NURSE
adequate supply
Good condition
Located conveniently
Minimize misuse
Educating for economic use
Develop procedure

18. ROLE OF NURSE
• Maintain supply
• Readily available
• Good working condition
• First in, first out.
• Locked
• Regular & surprise checking
• Delegate responsibility
• Same place
• Proper method
• Follow policies
• Prevent wastage