2. Material is one of the essential element of
production.
The term “material” refers to raw material.
Purchasing involve acquiring materials of
right quality in a right quantity at a
reasonable price and at right time.
Material & Material Purchasing
4. It is a formal request initiated by the store
keeper or a specific department for the
purchase of specific items. IT has three
purposes which are as follows:
To inform the purchasing department about
the need to purchase a material.
To fix the responsibility of the department
making the purchase requisition.
To use for future reference.
5. After receiving purchasing requisition,
the purchasing department has to find
the best source to purchase the material
from.
Selection of a particular supplier is made
after inviting quotations or tenders from
possible sources of supply.
Invitations for tender in a prescribed form
are sent to prospective suppliers.
6. The purchase order is a contractual
agreement with the supplier for the
supply of materials.
It is prepared in five copies.
7. The receiving department should
perform the function of unloading and
receiving of materials dispatched by the
suppliers.
It has to verify the quantity and
condition of materials.
8. When the invoices are received from the
supplier, they are sent for verification.
After the verification, the store
department requests the accounting
department to make the payment to the
supplier.
Payment will be made according to the
terms specified in the contract.
9. It is the first process set by a manufacture to
control materials.
Material purchasing process may be different from
one company to another.
It starts with the issue of material requisition and
ends with the receipt of materials and payment of
the cost of materials.