For O levels

2. LETTER WRITING is a
very useful art for it is,
indeed,
impossible
to
conceive of a human being
who does not at all Feel the
necessity of writing letters to
friends, relatives, officers,
strangers or businessmen.

3. KINDS OF
LETTER
Private
letters
Business letters
Official letters

4. PRIVATE
LETTERS are
These letters
written to
friends,
relatives,
acquaintances
and
strangers. The language of
such
letters
is
simple,
direct,
natural
and
conversational. A humorous
touch here and there adds to
the interest of the letter……

5. BUSINESS
LETTERS:

These letters are written to
shopkeepers,
merchants,
commercial firms, customer,
dealers, manufacturers and
commission agents. These are
also written to certain officials,
who have to deal with the
public.

6. As
every officer is too much busy to
spend a lot of time in lengthy
correspondence. Letter to and from
these people therefore are very
brief and exact.

7. OFFICIAL
LETTERS
These
letters consist of
applications to officers, and
correspondence between two
officers on official matters.
These letters are very formal
and to the point.

8. whatever
the kind of a
letter, it may generally
be divided into six parts:-
1)The
2)The
3)The
4)The
5)The
6)The
heading
salutation
communication
subscription
signature
superscription

9. THE
HEADING:
It consist of the writer’s
complete
postal address and the date. It is written
at the top right hand corner of the
paper. The address is written above, in
two or three lines; and the date, just
below that; as:
1, jahangir street,
islamia park, Lahore.
January 25, 2013.

10. THE
It SALUTATION
is a form of
greeting
and
it
depends upon the
relation or the degree
of intimacy between
the writer and the
person to whom the
letter is written. It
therefore, differ from
different person’s; as:
FATHE
R
DEAR
FATHER
MOTHE , DEAR
MOTHE
R
R,
UNCLE
AUNT
DEAR
UNCLE,
DEAR
AUNT,

11. THE
COMMUNICATION
It Is the main part of the letter. It begins
at a lower level than the salutation; as:
Dear Farhat,
letter of……..
Thank you for your kind
It is decidedly the most important of
all the parts and is rightly called the
body of the letter. It must therefore
receive the greatest amount of
attention and care. The following
points in this connection may be kept
in mind:-

12. Unless
the letter is very short, divide it
into paragraphs, each dealing with a
separate fact or item.
Arrange
the paragraphs in their logical
order with a view to presenting the facts
in the best possible way. This should
particularly be the case with business as
well as official letters.
Let
a private letter be without any
formality, but it should not be formless.
Write
neatly and mind your punctuation
as well as spelling.

13. THE
SUBSCRIPTION
It
is rude to end the letter
abruptly. Certain forms of
polite
leave-taking
are
therefore
prescribed
to
show respect (in official
letters),
regards
(in
business
letters)
and
affection
(in
private
letters). It differs with

14. RELATION
PARENTS
SUBSCRIPTIO
N
Yours
Affectionately,
BROTHER AND
SISTER
INTIMATE
FRIENDS
Your loving
son,
Your loving
Brother,
Yours
sincerely,
Acquaintances
Your own,
yours Ever,
Yours truly,

15. THE
SIGNATURE
It
should
be
written
clearly, just below the
subscription, so that the
reader may know whom
to address in reply; as:
Yours
affectionately,
RAZA.
HASSAN

16. THE
SUPERSCRIPTION
It
is written on the envelope or at the
back of the letter. The first line contains
the name etc. of the addressee; the
next, his occupation, business or
designation (if any); the third, the name
(or the number) ; of his house as well as
the name of the street; and the last, the
name of the town. If, however, the
addressee lives in some village, the last
line contains the name of the district or
the post-office.

17. Syed Arsalan Raza

19. EXSERCISE
How
many kinds a
letter has?
How
many parts are
there of a letter?
For
(3)
(6)
intimate friend
what
type
of
subscription
we
use?
Yours Sincerely,

20. EXAMPLE
WRITTING
316,shah raza manzil,
Toghi Road, Quetta.
January 05, 2013.
My dear Father,
My result has just been announced. I
am glad to inform you that I have been declared
successful. I stand first in English. I shall get a prize
for showing the best result in this subject. It is all
due to your prayers granted by Allah.
With love and best wishes
your loving son,
HASSAN.

21. Formal Letter
Helpful Phrases
Type of Letters
Complaint
Opening
I am a resident of the
Gulshan-e- Iqbal and I am
writing in to complain
about...
Closing
I seriously hope that you
would look into the
complaints that I have
raised and remedy the
situation as soon as
possible.
Thank you.
Invitation
On behalf of the school,
we would like to invite
you to our Annual Speech
and Prize Giving Day to
be held on March 15th in
the school hall.
We sincerely hope that
you will accept our
invitation and we look
forward to your presence
on that day.
Thank you.