1. presents...

2. SQuiD
Section Quality Development
CNR Zagreb, 04-07.10.2012

3. Agenda
History
• Section Requirements List
• Section Quality Development 2011/2012
• New approach
Quality indicators
Timeline of the project
What’s next
SQuiD team
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

4. History - SRL
Main Idea: Section Requirements List
• List of mandatory requirements to be
an ESN section – if not achieved: EXPULSION!!
Origins of the idea and coordination:
• Stijn Bracke (former NR of the Netherlands)
Feedback:
• Project needs to be more productive
• Motivating and encouraging rather then highlighting
expulsion
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

5. History - SQuiD Contest
Section Status
• Bronze, Silver, Gold and Platinum sections
SQD pool
• Extra places for events
• Discounts or free participation
• Free materials (e.g. 100 ESN cards)
• Letters of appreciation from the IB
Coordinators
• Ana Frangova --> Kadir Keles
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

6. History - SQuiD Contest
Problems concerning the project:
• The general idea of the project is not clear
• Labeling the sections?
• Creating competitions in between sections
• Social/country/size differences
• Cost of SQD Pool
• Evaluation?
• Necessity of evaluating 400 sections
• Every section or just ones which applied
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

7. 2012/2013 – The new approach
New Coordinator (April 2012)
• Jerzy (Jurek) Jasielec
What does the ”quality” mean
• Quality indicators
Localising the challenges
• Weak sections
• Problems with fulfilling certain indicator
• Respect to differences in the network
Research - Ask Questions, get answers
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

8. Quality indicators
Communication with exchange students
• website (Satellite or other) / Blog
• mailing list
• social media (facebook)
• Twitter
• other communication tools
• promo materials
Services to international students (by section or HEI)
• buddy system
• help with accommodation
• exchange student guidebook
• diversity of events (cultural, social, sport events; trips; non-alcoholic social
events)
• welcome package
• getting feedback (as a way of constant improvement)
• ESN office (availability)
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

9. Quality indicators
Involvement of section in
national/international level
• people registered on Galaxy
• having LR
• attendance of members in NPs
• section reports (to NB/NR)
• involvement in the projects (SE, 25th Anniversary,
StarAwards, ESN Survey, ExchangeAbility, ESN Card,
national)
• participation of members in national/international
Bodies (NBs, Committees, CNR, National
Committees/NB Supporters/National Projects
Coordinators)
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

10. Quality indicators
Knowledge transfer
• information flow - exchange between sections
• guidelines for the LB
• document sharing (Dropbox, DokuWiki, SugarSync.,
Google Docs, etc.)
Legal Status
• registered organization (yes/no)
• statutes of section
• annual event plan
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

11. Quality indicators
Finances
• bank account
• budget plan
• incomes:
• funding from university
• Partnerships / sponsors
• outcomes:
• cheaper services for Erasmus students
• participation of members in the meetings (NP, RP, AGM,
Eduk8, Cultural Medley, etc.)
• trainings/education of members
• office expenses
• hired employees / companies
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

12. Quality indicators
CI and similar international requirements
• MF, SQ
• Logo
• Following CI
Cooperation with HEI, Student Union, NA
• presentation during welcome week / other occasions
• funding
• events in cooperation with HEI/SU/NA
• promotion of Erasmus Program in cooperation …
• easier to get for Erasmus program for ESNers
• ECTS or other forms of gratification for ESN work
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

13. Quality indicators
Finding partners
• clubs/pubs
• food places (restaurants, cafeterias)
• cultural institutions (museums, opera, theatre, cinema)
• hotels/hostels
• sport facilities (including paintball, etc.)
• transport companies (buses, trains, taxi)
• medical services
• other services (hairdressers, massage, beauty salon)
• Banks
• Municipality
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

14. Quality indicators
HR
• how many members
• how many of them have certain roles/positions in the section
• actualized list of members
• motivating members / motivation to increase quality
• rewarding members materially
• reward in terms of gaining new skills
• materials + tutorials for members
• workshops/trainings for members
• frequency of the meetings (formal/informal)
• Recruiting
Project Management
• WBS
• project management tools
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

15. SQuiD 2012/2013 Timeline
Completing the list of quality indicators and
preparing questions
• Small sessions at CNR Reykjavik – base for QI list
• List of 11 QI – prepared in June
• Questions for SQ – ready in July
Analyzing the answers
• SQuiD team as part of SQ team
• December - February
Finding Solutions/writing recommendations
• Until May 2013
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

16. SQuiD team!
SQuiD 2012/2013 Team
We need more help – JOIN US!
squid@esn.org
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org

17. THANK YOU & QUESTIONS
Section Quality Development | Jerzy (Jurek) Jasielec, NEC, network@esn.org