rsaran@live.com

1. THE ART OF DELEGATION
How to get
others to do your work,
so you can get on to
what you’re
really suppose
to be doing….
Jana S. Fer ris
County Extension Faculty
Washington State University Extension

2.  Utilization of skill which is already exist in the group
 Bring out the next in line
 Getting things done
 Prevent the depth of dependency
 Allow group to feel a part of their effort is success
 To Invent innovative minds

4. • Those tasks you completed
prior to assuming new role
• Those tasks your delegates
Task to be
have more experience with
delegated
• Routine activities
• Those things not in your
core competency
• Supervision of subordinates
• Long-term planning
• Tasks only you can do
Tasks to
Determine • Assurance of program
Retain
compliance
• Dismissal of volunteers/
members/parents, etc.
• Look at individual strengths/
weaknesses
Delegate • Determine interest areas
• Determine need for
development of delegate

5. SMALL GROUP ACTIVITY
In your groups, brainstorm 5 tasks you are currently doing
that could be delegated.
Determine who would serve as your best delegate for each
of the tasks.
“ I want you to do….. Because you” ……

6.  Show examples of previous work
 Explain objectives
 Discuss timetable, set deadlines
Ensuring Understanding
 Clear communication
 Ask for clarification
 Secure commitment
 Don’t say no for them
 Collaboratively determine methods
for follow-up

7.  Communicate delegate’s authority
 Step back, let them work
 Use constrained access
 Don’t allow for reverse delegation
 Allocate…
authority, information, resources

8.  Schedule follow-up meetings
 Review progress
 Assist, when requested
 Avoid interference
 Publicly praise progress and completion
 Encourage problem solving

9. Loss of control?
If you train your subordinates to apply the same criteria as you
would yourself, then they will be exercising your control on
your behalf.
Too much time spent on explaining tasks
The amount of time spent up front is, in fact, great. But,
continued use of delegation may free you up to complete
more complex tasks and/or gain you some time
for yourself.
Compromising your own value
By successfully utilizing appropriate delegation,
your value to the group/organization will grow
at a greater rate as you will have more time
to do more things…….

10.  Information and decision-making not shared by the group
 Leaders become tired out
 When leaders leave groups, no one has experience to carry
on. Whereas new members don’t find ways to contribute
 Group morale becomes low and people become frustrated
and feel powerless
 The skills and knowledge of the group/organization are
concentrated in a few people

11. “The secret of success is not in doing your own work but in
recognizing the right [person] to do it.” ~Andrew Carnegie

12. T hank
You