2. Saurabh.R.Jain
Particulars Page No.
Profile 3
Business & Support team 4
Road Map 5
Process of Appointment 6
Documentation 7
Our Policy 8
Agreement 25
Statutory Compliances 26
Termination Policy 27
Annexure-”A” 28
2
3. Saurabh.R.Jain
Introduced 1997
Founder Shree Dinesh Chand Goyal
Manufacturer Durum wheat,wheat products and cattle food
products manufacturer and trader.
Board Members Shree Dinesh Chand Goyal (Mechanical Engineer)
Shree Punit Goyal (Graduate)
Area served With in India &
Out of India
No.of Employees 53
Units 2
3
6. Saurabh.R.Jain
1. Process of Appointment
• Screening
• Walk in interview
• Two round will be conducted
Technical Round HR Round
• Basic Knowledge will be tested
related to :-
1. Work
2. Industry
3. General Awareness
• Past Experience (if any)
• Strength and Weakness
• Salary Finalization
6
7. 7
2. Documents to be submitted by the Employee
Documents
Legal Others
• Joining check list
• Copy of Academic Qualification
• Copy of any professional Qualification (if
available)
• Investment Proof for income tax purpose
• Bank details
• Previous employment (if any)
•Previous employment salary slip
•Relieving certificate
•Experience certificate
•Form 16
• Copy of PAN card
• Copy of Adharcard
• Address proof
• Medical certificate
• DOB certificate
• Passport size color photo
*Employee should submit all the documents
Before joining or within 30 days of joining. Saurabh.R.Jain
8. Saurabh.R.Jain
3. Policy of the GMPL
Probation
Period
Office
Timing
Attendance
Salary
Component
Leaves
Travelling
Agreement
8
9. (a) Probation Period
• The Probation Period is 6 months for all employees and can be
extended at management’s discretion.
(b) Office Timing
• Monday to Saturday: 10.00 am to 6.00 pm
• Lunch Timings: 30 Minuets From 1.00 to 1.30 PM
(c) Attendance
• Late coming more than 30 Minutes would be considered as half day.
• 5 hr. would be considered as half day.
• If any employee works on holiday or on Sunday with approval of
Head of department (HOD)would be eligible for one day
Compensatory off .Employee have to submit application to HR before
it.
• For your daily attendance, please ensure to punch your finger on
biometric attendance system on daily basis.
• Employee of production unit Eligible for over time.
• Salary will be processed on the basis of HR attendance only.
• Also ensure to regularize your absent days / Leave Days before 1st of
every month to avoid the salary deduction.
Saurabh.R.Jain9
10. Saurabh.R.Jain
(d) Salary Component
•Basic salary
•Dearness allowance
•HRA
•Special allowance
•Overtime
•Education allowance ( For Children)
•Medical allowance (For medical expenses)
•Conveyance
•Statutory bonus
10
* 1.For salary purpose employee should open their a/c in Axis Bank.
2.If employee appointed on CTC(Cost to company) bases then
net salary will be given to the employee.
11. Saurabh.R.Jain
Loan
Short term loan
against salary
Advance salary
• Advance will be given up to 70% of
the Gross amount receivable.
• No advance shall be given if already
outstanding shows in their a/c.
• Blank Cheque would be
required as Guarantee.
• loan will be given up to maximum 2
month salary.
• Interest Rate would be charges @14% P.A
• Blank Cheque would be
required as Guarantee.
• Loan repayment period would be
maximum 6 month.
• Loan amount would be deducted from
the salary as per the repayment
schedules.
• No advance shall be given if already
outstanding shows in their a/c.
Short term loan will be given once in a
year and employee should fill the
prior application for it. 11
12. Saurabh.R.Jain
(e) Leaves
•Total 20 Leaves will be allow to each employee for a year.
(Except:- Sunday and National Holiday)
•Unused leaves will not be carried forward.
•Leaves cannot be encashed.
•Maternity leave will be allowed to female employee for 90
days
12
* 1. Leaves can be availed from the start of the FY.In case of New joining leaves can be
availed after 6 months of joing i.e. after probation period.
2. If any employee take excess leaves from the prescribed limit then normal salary will
be deduct for the same period.
3. Employee should give 1 week prior notice for the excess leaves and same would be
approved by the HR manager.
16. 16
General Rules
•This Policy applies to all levels of employees irrespective of
their location.
•These rules relate to the travelling for Company’s work within
India or outside india.
•These rules will apply to journeys outside an employee’s
normal place of work. Any official travel of more than 50 kms
from an employee’s place of work (one way) would be covered
by this Policy. Travel within 50 kms (one way) would be
covered under “local conveyance”.
•Employee should settle hotel bills directly in cash/cheque (if
accepted by hotels) or against their credit cards and take
reimbursement.
•Employees may take reasonable advance from company to
meet travel Expenses. This travel advance will be credited to
the salary account of the employee or paid by cheque.
•No fresh advance shall be payable to any employee who has
an advance outstanding in his/her account.
Saurabh.R.Jain
17. 17
General Rules
•Employees are required to submit the duly approved TA Bill
with “Proper supporting of expenses” to Finance Department
within 7 days of the completion of their travel. If the TA Bill
is not submitted within 7 days, the amount of all travel
advance, if any, shall recovered from the salary of the month
next to the month in which advance is drawn / amount is paid.
If amount actually incurred is less than the advance taken,
then the balance has to be repaid to the Company immediately
along with the TA bill. Any amount due to the company as per
travel advance account shall be treated as a debt due to the
Company.
•If due to any exigency, the travel is not done and an advance
was taken for the same, then the advance should be
immediately paid back to the Company.
•Where the spouse of employee accompanies & stays with
him/her during such Travel, then expenses will be limited to
single only. Extra expenses incurred over & above what is
allowed will be borne by concerned employee & should not be
claimed in the TA Bill.
Saurabh.R.Jain
18. 18
General Rules
•Travel claims shall be duly supported by vouchers. The TA bill
will not be passed if the supporting vouchers are not attached.
•Incidental expenses include Cigarettes, tips, cost of
newspapers, normal coolie charges, boot polish etc. If any
incidental expenses are included in the hotel bills paid, the
incidentals permissible shall be reduced by the amount so
included.
•Liquor will be allowed in TA bill only in case of expenditure is
incurred while entertaining Companies guests. The details of
the same (Person entertained and name of Company etc.) have
to be furnished in Travel bills.
•Reasonable conveyance and telephone expenses incurred will
be reimbursed on actual basis.
•Where travel is undertaken with lodging being paid by a
programmed sponsor or as part of delegate fees already paid,
only daily allowance limits will be applicable.
Saurabh.R.Jain
19. 19
Local conveyance Outside conveyance
• On Actual basis*
(Rs.2.5 per Km)
• Top level – Actual
• Middle level – D/A
Rs.600 per day
•Lower level - D/A
Rs.300 per day
* Approved by HOD
Saurabh.R.Jain
20. 20
For Local For Outside
• On Actual basis*
(Eg.Food,Telephone,Internet,
Photo-copy ,etc)
* Approved by HOD
Saurabh.R.Jain
21. 21
Hotel Booking
•All stay in Hotels to be in Standard rooms only. Exceptions in
this regard will require HOD prior approval. All hotel
bookings in metro cities for middle level and above will be
done only from Head Office admin. department. All other
hotel bookings need to be within the entitlements laid down in
this policy. If an employee stays in a hotel where the tariff is
lower than his / her individual limits, no benefit will be given
to employee for same and reimbursements will be only at
actual. If hotel rooms are not available within the limits as per
policy then a prior approval for stay beyond approved limits
should be taken as per the following:
Top Level Middle Level Lower level
• From the
Director
• From their respective
HOD
• From the
Director
Saurabh.R.Jain
22. 22
Top Level Middle Level Lower level
• Actual • For Metro:-
Rs.2,500 per day
•For Non Metro:-
Rs.1,500 per day
• For Metro & Non Metro:-
Rs.1,000 per day
Saurabh.R.Jain
23. 23
Booking of Railway ticket
•Employee can book the rail ticket from the authorized travel
agent or directly from railway authorities or internet booking
system. The same should be claimed along with the Tour
Expenses. Limit is as follows:
Top Level Middle Level Lower level
• First/Second
A.C
• Third A.C • Sleeper
Saurabh.R.Jain
24. 24
Booking of Air ticket
•Air fare allowed only to “Top level management".
•Exceptions in this regard will require top management’s prior
approval.
Saurabh.R.Jain
25. 25
(g) Agreement
•Every Employee should have to sign a agreement for
•Not to disclose / confidentiality
• Indemnity
• Solicitation
• Continuous services of 1 year, {attached in Annexure – A}
• If he/she breach the agreement then legal processing will be
done against them.
Saurabh.R.Jain
26. 4. Statutory compliances
Saurabh.R.Jain
Bonus PF ESIC
• Bonus will be given to
each employee according
to prescribed rate given
in Bonus Act 1965.
• PF deduction is
mandatory for each
employee who’s (Basic
salary + D/A) is less than
Rs.15,000 per month.
• PF will be deducted as
per EPF Act,1952.
• ESIC deduction is
mandatory for each
employee who’s gross
salary is less than
Rs.21,000 per month.
• ESIC will be deducted as
per ESI Act,1948.
26
27. 5. Termination/Resignation Policy
Prior Notice of 1 month
and notice period will be
extended by management.
Retirement age is 60 yrs.
Employee have to clear all
outstanding prior
termination or resignation.
Saurabh.R.Jain
* If any employee go against ethics , professionalism, and honesty
then management has the power to “step down” immediately without
any prior notice
27
