See the list of essential project KPIs that every manager needs to get a complete overview of your project performance

1. ESSENTIAL PROJECT KPIs
16
To get a complete overview
of your project performance

2. Planned Value (PV)1
Also referredto as Budgeted Cost of Work
Scheduled (BCWS)
The planned value is the estimated cost for your project
activities planned/scheduled as of reporting date.

3. Compare the Planned Value with other project KPIs to
see whether you’re runningahead of schedule or have
already spent a bigger slice of your budget than
scheduled to date.
Planned value = (the hours left scheduled on the project)
X (project worker’s hourly rate)
Planned Value = (Planned % of tasks left to complete) X
(project budget)

4. Actual Cost (AC)2
Also referred to as Actual Cost of Work
Performed(ACWP)
Indicates how muchmoney you have spent on a project
as to date,

5. Earned Value (EV)3
Also referred to as Budgeted Cost of Work
Performed(BCWP)
Shows the approved budget for all the performed project
activities by a specified date.

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8. Return on Investment
(ROI)
4
Reflects on the project’s profitability and
shows whether the benefits of the project
exceed its cost.

9. Cost Variance (CV)5
Indicates whetherthe estimated cost of your
project is below or above the planned baseline.
To calculate the Cost Variance, compare the Planned
Budget to Actual budget at a given time.

10. Cost Performance Index
(CPI)
6
CPI is the ratio of the planned budget to what
you’ve actually spent to accomplish these tasks.
Shows how much time you’re behind or ahead of the
approved project schedule.

11. Cost of managing
processes
7
Indicates the time and resources spent on
supervising and managing the project.

12. Planned hours of work
vs actual situation
8
Shows how many working hours were
plannedfor the project processes
compared to the actual time spent.

13. Overdue project tasks9
Gives an overview of how many project
activities are overdue.
This KPI is a calculated percentage of projects with
crossed deadlines compared to all the completed project
activities.

14. Schedule Variance (SV)10
Shows how much ahead or behind of
plannedbudget (and scheduled work)
your project is running.
SV = Earned Value (EV) – Planned Value (PL)

15. Schedule Performance
Index (SPI)
11
Shows whether you’re ahead or behind the
plannedproject schedule.
To calculate Schedule Performance Index, divide the
project’s Earned Value (EV) with the Planned Value (PV).

16. If the Schedule Variance Index is less than one,
it indicates that the project is potentiallybehind
schedule. If the SPI is greater than one, it
indicates that the project is running ahead of
schedule.

17. Missed milestones12
Indicates whether you’ve overestimated
your capacities and are running behind
the schedule or you’re doing just fine,
never missinga milestone.

18. Percentage of tasks
completed
13
Measures the time spent on
completed tasks.
Enter the planned time for each project activity so that
the KPI won’t reflect the number of various-size tasks
but the time spent.

19. Resource utilization14
Measures how the time of team members
is used while working on the project.
It also implies how much time are people working on
billable activities compared to the time spent on non-
billable tasks.

20. Projects completed on
time
15
Indicates the amount of projects
completed on time compared to crossed
deadlines.

21. Number of cancelled
projects
16
Indicates the amount of unaccomplished
projects.
Perceive the percentage of cancelled projects as a
reflection on the sustainability of your business
decisions.

22. THANK YOU!
This slideshow is based on the article
16 ESSENTIAL PROJECT KPIs.
See the article
You can find the article in Scoro blog.