Presented at the SharePoint Saturday Toronto on August 19th 2017 Key elements for a successful deployment Description and demos on Microsoft Teams Requirements and limits

1. How to deploy Microsoft
Teams with success
Serge Tremblay
@sergepoint

2. Who is Serge Tremblay?
serge.tremblay@victrix.ca

3. GOLDPLATINUM
Thank You Sponsors!
SILVER

4. Agenda
• Requirements for a successful deployment
• What is Microsoft teams?
• Teams configuration and settings
• Requirements and limits
• Links

6. For a successful deployment you need
to:
• Identify scenarios
• Know your users
• Identify stakeholders
• Define success
• Know the tool
• Have a performant tool
• Have a training plan
• Have a communication plan
• Plan and Manage the change in the way people are working!

7. Identify Scenarios
https://productivitylibrary.fasttrack.microsoft.com/en-us/office/envision/productivitylibrary

8. Know your users

9. Identify Stakeholders
https://fasttrack.microsoft.com/office/envision/stakeholders

10. Create a plan
https://fasttrack.microsoft.com/office/envision/createplan

11. Define Success
https://devfasttrackv4storage.blob.core.windows.net/marketing/en-us/resources/Measuring_Success_Guide.pptx

12. Success criteria examples
https://devfasttrackv4storage.blob.core.windows.net/marketing/en-us/resources/Measuring_Success_Guide.pptx

14. Microsoft Teams
• Microsoft Teams is the chat-based workspace in Office 365.
It's the hub for:
• Team chats
• Notes
• Calls
• Meetings
• Messages
• Files and more (connectors, tabs, bots)
https://support.office.com/en-us/article/Frequently-asked-questions-about-Microsoft-Teams-%e2%80%93-
Admin-Help-05cbe533-2181-4e95-a4b0-52cd7695fafc?ui=en-US&rs=en-US&ad=US&fromAR=1

15. What comes with Microsoft Teams?
• A SharePoint Online Site collection
• An Office 365 Group
• A plan in Planner

16. Persistent chat
• Text
• Support Markdown syntax
• ex: For bold use *text*
• Attach files to conversations
• Add
• Emojis
• Stickers
• Audio/video

17. Conversation types
Chat, stickers, Emojis, audio/video

18. Screen sharing
• With the audio/video meetings you have the option to
share your screen.

19. File Sharing
• The documents shared in Microsoft Teams are stored in a
Microsoft SharePoint Online document library
• When you add a document in a conversation, you have
the option to:
• Share a document from the SharePoint site
• Share a document from your OneDrive For Business
• Upload a document (the document is uploaded to the SharePoint Online
Document library)
Note: The documents shared in a private conversation are
stored in OneDrive For Business.

20. File Sharing
• Version control is activated on the SharePoint Online
Document Library
• Configured to keep 500 major versions.
• The document is open in Office Online by default
• You have the option to open in Word or to download

21. Conversation/chat about document
• While reading a document stored in a Team, you can have
a discussion about the document

22. Tabs Share more with your team!

23. Connectors
• Nealy 100 connectors to receive updates from other
services

24. Channels
• A channel helps organize the team’s conversations, content
and tools around a specific topic.
• Channels can be organized by
• topic (events)
• discipline (design)
• project (launch)
• fun stuff
• Tabs, connectors and bots can be added to Channels

25. Channels and documents
• For each channel a new folder will be created in the
SharePoint Document library

26. Plan a meeting
• You can plan a meeting for your team
• An Exchange online mailbox is required

27. Participate in a Team meeting
• Online meeting, voice, video, Desktop sharing

28. Wiki
• In the Wiki page you can share notes with your team

29. Private vs public teams
Private Teams
• Priviate teams are visible only
to members
• A user needs to be invited in
ordre to join a private team
Public Teams
• All users can see the
public teams
• All users can join public
teams

31. Clients
3 clients are available for Microsoft Teams
Desktop Client Browser Mobile app
Windows 7+
MacOS 10+
Edge: 12+
Internet Explorer: 11+
Chrome: 51.0+
Firefox: 47.0+

32. Mobile app
• Available for:
• Android: 4.4 or more
• iOS: 10.0 or mmore
• Windows Phone: Windows 10 Mobile
• Install from:
• Google Play
• Apple App Store
• Microsoft Store

33. Installing the client
• The Team App is not part of Office Online
• You need to download it to install
• https://teams.microsoft.com/downloads
• Network administrator can use tools like System Center
Configuration Manager (SCCM) or Casper Suite (MacOS)
to install the client
• The updates are installed automatically

34. Teams Options

35. Email to a team
• When sending an email to the team
email address, the body will appear
as a discussion in the channel
• A reply to the discussion will not send a reply to
the person who sent the email.
• A folder (Email Messages) will be
created in the SharePoint Document
library
• The email will be stored as an *.eml document
in the folder.

36. Email settings

37. Add Cloud Storage
Important
• The document lives in the Cloud storage
• They will not be available from the SharePoint
Document library

38. Client notification settings

39. Keyboard shorcuts

41. Tenant wide settings

42. User settings by license

44. Microsoft Teams Availibility
Microsoft Teams is available with these Office 365
subscriptions:
• Office 365 Business Essentials
• Office 365 Business Premium
• Enterprise E1, E3 et E5.
• Office 365 Education
• Office 365 Education Plus
• Office 365 Education E5

45. Requirements
SharePoint Online
• Required to share documents in Teams
OneDrive Entreprise
• Required to share documents in conversation
Exchange Online Mailbox
• Required for team meetings

46. Enable Team
Microsoft Teams is enabled by default at
the Tenant level (can be disabled)
You can disable team for specific users
If you want to disable for a group of users
it’s better to use PowerShell

47. Limits
• A team can have a maximum of 10 owners (will be 100)
• A user can create a maximum of 250 Teams
• A global administrator can create an unlimited number of
teams
• An Owner can add a maximum of 999 members to a team
• A private conversation can have a maximum of 20
members
• An audio meeting can have a maximum of 80 attendees.
• A tenant can have a maximum of 500 000 teams

48. Deleted message retention
Microsoft Teams retains deleted messages for at least 7 days
and at most 30 days before messages are permanently
deleted

49. Limits can change 

50. Roadmap
• Plan to have
• External users
• Audio/video meeting recording
• Skype for business PSTN Support
• Private Channels
• Full planner support
• http://roadmap.office.com
• http://Microsoftteams.uservoice.com

51. Roadmap

53. Network
• Office 365 is a cloud service
• Network and internet access can have an effect on
performance

54. Network Requirement examples
https://www.successwithteams.com

55. Whitelisting ports and URL
• https://support.office.com/en-us/article/Office-365-URLs-
and-IP-address-ranges-8548a211-3fe7-47cb-abb1-
355ea5aa88a2?ui=en-US&rs=en-US&ad=US#bkmk_teams

57. Tools to test and plan network
• Network Planning
• https://www.successwithteams.com/GetStartedSection?name=NetworkPlanning
• Bandwidth calculator
• https://www.successwithteams.com/BandwidthCalculator
• Network Assessment Tool
• https://www.microsoft.com/en-us/download/details.aspx?id=53885).
• Network readiness assessment
• Network Readiness Assessment
• Ports and URLS
• https://support.office.com/en-us/article/Office-365-URLs-and-IP-address-
ranges-8548a211-3fe7-47cb-abb1-355ea5aa88a2

58. Network readiness assessment

60. Teams for Education
• If you’re ready to get started with Teams, then do check
out this overview for ensuring Success With Teams or click
one of the specific links below:
• Teams Guide for Educators
• Teams Guide for IT Admins
• Teams Guide for School Leaders

61. FastTrack
• http://fasttrack.microsoft.com/

62. Team deployment advisor
https://portal.office.com/onboarding/teamsdeploymentadvisor

63. Success with teams
https://www.successwithteams.com/

64. Links
• Success Factors for Office 365 End User Engagement white
paper
• https://devfasttrackv4storage.blob.core.windows.net/marketing/en-
us/resources/Office365_AdoptionBrochure_v2.0_Screen.pdf
• Build a champion program
• https://view.officeapps.live.com/op/view.aspx?src=https://devfasttrackv4storage.
blob.core.windows.net/marketing/en-
us/resources/Build_Champions_Program_Guide.pptx
• Measure and share success guide
• https://view.officeapps.live.com/op/view.aspx?src=https://devfasttrackv4storage.
blob.core.windows.net/marketing/en-
us/resources/Measuring_Success_Guide.pptx

65. Links
• Plan and execute early adoption program [en-US]
• https://devfasttrackv4storage.blob.core.windows.net/marketing/en-
us/resources/Early%20Adoption%20Program%20Guide.pptx
• Customer success kit
• https://www.microsoft.com/en-us/download/details.aspx?id=54244

66. Links
• Teams known issues
• https://support.office.com/en-us/article/Known-issues-for-Microsoft-Teams-
04b35d1b-bdca-420a-991b-878da5157650
• FAQ admin
• https://support.office.com/en-us/article/Frequently-asked-questions-about-
Microsoft-Teams-%E2%80%93-Admin-Help-05cbe533-2181-4e95-a4b0-
52cd7695fafc
• Blog
• https://blogs.business.microsoft.com/en-ca/2017/03/14/microsoft-teams/

67. Links
• Learn more about groups
• https://support.office.com/en-us/article/Learn-about-Office-365-Groups-
b565caa1-5c40-40ef-9915-60fdb2d97fa2
• Organize team work with Microsoft Planner
• https://products.office.com/en-us/business/task-management-software
• Microsoft Planner Admins
• https://support.office.com/en-us/article/Microsoft-Planner-for-admins-
9652e4c7-48e3-4dad-9e71-0c783ec3d0f8
• Yammer overview
• https://products.office.com/fr-ca/yammer/yammer-overview

68. Thank you and see you next year!
THANK YOU & See you next year!
Join us for SharePint after the event @ 5:30pm
6982 Financial Dr. (Drake A Firkin) and don’t forget to
submit feedback after each session for your chance to
win great prizes at the end of the day!
Survey Link: http://bit.ly/2vWCcoM