Building and Maintaining a Successful SharePoint Intranet Portal.pptx
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An Intranet Portal plays a crucial part of informing and engaging all your employees. SharePoint Online provides a set of tools to quickly roll-out an Intranet Portal within your organization. For the last 12 years, Jasper Oosterveld (Microsoft MVP & Modern Workplace Consultant) successfully supported organizations building and maintaining SharePoint Intranet Portals. During this session, he is going to share all his knowledge and expertise to make sure you can follow in his footsteps.
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Building and Maintaining a Successful SharePoint Intranet Portal.pptx
- 1. Modern information technologies at the top event in Slo Building and Maintaining a Successful SharePoint Intranet Portal
- 2. Modern information technologies at the top event in Slo About me • Consultant @ InSpark • Microsoft MVP • Amsterdam • Married • Father of Flora (9) and Elliott (5)
- 3. Modern information technologies at the top event in Slo Four pillars Intranet Collaboration Mobile Business processes
- 4. Modern information technologies at the top event in Slo • SharePoint Hub • SharePoint News • Microsoft Teams integration • Personalization • Out-of-the-box apps SharePoint Intranet Key Features
- 5. Modern information technologies at the top event in Slo • Connect multiple sites SharePoint Hub
- 6. Modern information technologies at the top event in Slo • Connect all sites • Uniform navigation SharePoint Hub
- 7. Modern information technologies at the top event in Slo • Connect all Intranet sites • Uniform navigation • Uniform look and feel SharePoint Hub
- 8. Modern information technologies at the top event in Slo • Connect all Intranet sites • Uniform navigation • Uniform look and feel • Integrated search experience SharePoint Hub
- 9. Modern information technologies at the top event in Slo • Connect all Intranet sites • Uniform navigation • Uniform look and feel • Integrated search experience • Aggregate content SharePoint Hub
- 10. Modern information technologies at the top event in Slo • Organizational news SharePoint News
- 11. Modern information technologies at the top event in Slo • Organizational news • Social interactions SharePoint News
- 12. Modern information technologies at the top event in Slo • Organizational news • Social interactions • News digest SharePoint News
- 13. Modern information technologies at the top event in Slo • Organizational news • Social interactions • News digest • Save for later SharePoint News
- 14. Modern information technologies at the top event in Slo • Organizational news • Social interactions • News digest • Save for later • Templates SharePoint News
- 15. Modern information technologies at the top event in Slo • Organizational news • Social interactions • News digest • Save for later • Templates • Mobile app SharePoint News
- 16. Modern information technologies at the top event in Slo • Intranet home page Microsoft Teams integration
- 17. Modern information technologies at the top event in Slo • Intranet home page • File storage Microsoft Teams integration
- 18. Modern information technologies at the top event in Slo • Intranet home page • File storage • Page integration Microsoft Teams integration
- 19. Modern information technologies at the top event in Slo • Apps Personalization
- 20. Modern information technologies at the top event in Slo • Apps • Navigation Personalization
- 21. Modern information technologies at the top event in Slo • Frequently new apps & updates. • User friendly. • Quickly roll-out an Intranet Portal. Out-of-the-box apps
- 22. Modern information technologies at the top event in Slo Steps to successfully build and maintain a SharePoint Intranet Portal
- 23. Modern information technologies at the top event in Slo • Gather & set requirements. • Create an adoption & change management strategy. • Create a governance strategy. • Configuration of the Intranet Portal. • Migration of relevant content. Recommended activities
- 24. Modern information technologies at the top event in Slo Step 1: Requirement workshop
- 25. Modern information technologies at the top event in Slo • Create your own demo portal or use demos.microsoft.com. • Showcase the out-of-the-box possibilities and look & feel. • Showcase your own, when possible, Intranet Portal. • Gather the requirements (sites, lay-out, app, navigation, roles). • Confirm the requirements (requirements document). • Continue with the next step! Activities
- 26. Modern information technologies at the top event in Slo Step 2: Adoption & change management
- 27. Modern information technologies at the top event in Slo “Change management is the discipline that guides how we prepare, equip, and support individuals to successfully adopt change in order to drive organizational success and outcomes.” What is change management?
- 28. Modern information technologies at the top event in Slo “When employees affected by the change do not support it and are not involved in it, you fail in achieving your goal: A successful rollout and deployment of SharePoint Online for a new Intranet Portal.“ What is it important?
- 29. Modern information technologies at the top event in Slo Building blocks
- 30. Modern information technologies at the top event in Slo • Vision & goals • Advantages for the company & employees • Success criteria • Risks • Audiences & sponsors • Communication organization & project level • Training & champions • Support • Usage measurement Key components
- 31. Modern information technologies at the top event in Slo Step 3: Governance strategy
- 32. Modern information technologies at the top event in Slo Importance of a governance strategy Adaptability IT workload Law & regulations Adoption & change management
- 33. Modern information technologies at the top event in Slo • Roles & responsibilities • Steering committee • New features & updates • Templates & properties • Procedures & processes (e.g. employment process) Key components
- 34. Modern information technologies at the top event in Slo Step 4: Migration strategy
- 35. Modern information technologies at the top event in Slo • Organize: Roles & responsibilities, planning, communication. • Analyze: Source & destination. • Data mapping: Map content from source (file share, SharePoint) to the destination. • Test & optimize: Test migration, resolve issues. • Migration: Production migration. • Aftercare: Resolve issues, communication employees, support. Key components
- 36. Modern information technologies at the top event in Slo 1. ShareGate Desktop 2. SharePoint Migration Tool Be warned! Classic to modern takes planning: Modernize your classic SharePoint sites | Microsoft Docs Migration tools
- 37. Modern information technologies at the top event in Slo Step 5: Build the Intranet Portal
- 38. Modern information technologies at the top event in Slo • Our Intranet • Demo Portal Let’s get some inspiration
- 39. Modern information technologies at the top event in Slo Contact • Jasper Oosterveld | LinkedIn • www.jasperoosterveld.com
- 40. Modern information technologies at the top event in Slo THANK YOU
- 41. Modern information technologies at the top event in Slo • SharePoint look book (microsoft.com) • Modern Workplace Digital Experiences (microsoft.com) • Create a communication site in SharePoint • What is a SharePoint hub site? • Create and share news on your SharePoint sites • SharePoint site design and site script overview • Create an organization assets library Resources (1)
- 42. Modern information technologies at the top event in Slo • SharePoint site theming | Microsoft Docs • Create an organization news site - SharePoint in Microsoft 365 | Microsoft Docs Resources (2)