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Let the Data Set You Free! Presenters: Lauren Kelley, CEO & Founder, OPEXEngine Kelly Battles, CFO, Host Analytics
How to ask questions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
All About The Cloud May 24-26, 2011 The Palace Hotel, San Francisco Join us for our 6 th  year at the world’s largest ISV cloud computing conference! For more information, contact Rhianna Collier (rcollier@siia.net)
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Upcoming Bay Area Meetings ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
2011 Benchmarking Survey ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Performance thru Benchmarking  Lauren Kelley www.opexengine.com
Your presenter Lauren Kelley:  [email_address] Founder and CEO OPEXEngine ,[object Object],[object Object],[object Object]
Why Benchmark? ,[object Object],[object Object],[object Object],[object Object],[object Object]
OPEXEngine’s Annual Confidential Benchmarking ,[object Object],[object Object],[object Object],[object Object],[object Object]
 
Software Management Today ,[object Object]
First Stage – Manage Cash Next Stage:  Customer Growth And reducing the cost of acquiring and maintaining each customer
What Benchmarks Matter Most for SaaS? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Tracked by OPEXEngine
Customer Profitability Metrics for Private SaaS
Revenue Growth Driving Mrkt Caps FINANCIAL DASHBOARD OP EX Engine           Company CNQR KNXA N RNOW SFSF TLEO ULTI Fiscal Year 2010 2010 2010 2010 2010 2010 2010 ($000s)               Market Cap (priced as of the period end date) $2,624,770  $493,441  $1,594,300  $818,225  $2,141,273  $1,131,300  $1,317,922                  Recognized Revenue $292,936  $196,353  $193,149  $185,522  $205,926  $237,275  $227,811                  Recognized Revenue (Prior Period) $247,596  $157,669  $166,540  $152,687  $153,054  $198,412  $196,579     Revenue Growth / Prior Period 18.3% 24.5% 16.0% 21.5% 34.5% 19.6% 15.9%    3 Year Revenue CAGR 31.4% 1.5% 21.2% 18.3% 48.1% 22.8% 14.6%                 Short-Term Deferred Revenue (This Period) $44,358  $76,052  $75,827  $90,350  $219,868  $99,396  $71,808     Deferred Revenue as a % of Recognized Revenue 15.1% 38.7% 39.3% 48.7% 106.8% 41.9% 31.5%                 Mean Analyst Revenue Estimate (Current Year) $429,591  $279,204  $270,501  $262,461  $326,949  $344,766  $322,746
Private/Public Operating Expense FINANCIAL DASHBOARD OP EX Engine             Company CNQR KNXA N RNOW SFSF TLEO ULTI Private SaaS Fiscal Year 2010 2010 2010 2010 2010 2010 2010 2009 ($000s)               (ave. in $000s) Recognized Revenue $292,936  $196,353  $193,149  $185,522  $205,926  $237,275  $227,811  $15,778                      Total Cost of Revenue as a % of Recognized Revenue 28.0% 34.9% 31.9% 29.7% 27.4% 33.1% 43.6% 41.8%    S&M Expense as a % of Recognized Revenue 32.8% 24.5% 48.1% 42.8% 48.1% 28.4% 25.6% 62.4%    G&A Expense as a % of Recognized Revenue 13.2% 24.7% 15.1% 10.1% 17.5% 18.5% 8.7% 28.0%    SG&A Expense as a % of Recognized Revenue 46.0% 49.2% 63.2% 52.9% 65.6% 46.9% 34.3% 90.4%    R&D Expense as a % of Recognized Revenue 9.6% 6.1% 18.1% 10.9% 19.4% 18.3% 18.5% 24.9%    Total Operating Expense as % of Recognized Revenue 58.0% 65.3% 81.3% 63.7% 81.1% 69.5% 52.8% 115.3%
Key Insights for 2011 ,[object Object],[object Object],[object Object],[object Object]
Participate now in the 2011 software benchmarking survey ,[object Object],[object Object],[object Object],“ At T2 Systems, we migrated our customers to the SAAS business model in 2005.  Since then, we struggled to find key benchmark data that we could use to determine the quality of the Company’s financial metrics.  OPEX Engine easily filled that void for our team by providing us with key data points ranging from customer acquisition costs to revenue per employee.  OPEX is one of our most important strategic planning tools.” Jim Zaloudek, CFO, T2 Systems, Inc   "The data and benchmarks in OPEXEngine’s Confidential Software Benchmarking Report are not available from any other source and covers both private and public software companies with a variety of business models.  The report and data are extremely well put together.  I highly recommend OPEXEngine’s operating benchmarks to any software executive of a large or small company.”  Charles Gerlach, Director Business Operations, Oracle
Metrics-driven Corporate Performance Management (CPM) Kelly Bodnar Battles CFO, Host Analytics, Inc.
Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Background and CPM-Related Beliefs/Biases Background Engineering Undergrad JP Morgan Banker McKinsey Management Consultant 2) The “I finally figured out what I want to be when I grow up” years  “ Operational Finance…” IronPort Systems  EE #49 Cisco  EE #198,234 Host Analytics  EE #51 Beliefs/Biases ,[object Object],[object Object],HP Corporate Development/Strategy MBA 2 – Importance of rigorous fact based decision-making 1 – Trained to be a data hound 1 – Let the data set you free 2 – Finance is in a unique role as “keeper of the data”  3 – Our challenge is to evolve our role
The Evolving Role of Finance SaaS  and  CPM can be key enablers
Successful CFO’s ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Corporate Profit  Improvements Cross-Functional Process Improvements Evolution of Financial Applications Dashboards and variance reports Financial  Consolidation and Iterations  Budgets,  Aggregation and version control ,[object Object],[object Object],[object Object],1 st  generation 2 nd  generation Today - 3 rd  generation Basic Excel  or  Early Finance Applications - > Basic and Discrete Process Improvements
The SaaS Model - Context Setting ,[object Object],[object Object],Creating, Distributing,  Upgrading, Installing , Patching Software Customer Support,  Business Systems staff  Disaster Recovery, Back up, Power, Hardware, Data Center, IT staff  Learning, Configuring  and  Using the Application Responsibilities Vendor Customer
How SaaS Makes a Difference Performance Right features Driven by vendor, Technology agnostic Customization  Ease Of Us e Low initial costs Low ongoing costs  Fast, free access to latest functionality/upgrade Driven by vendor, enhanced  by cloud Real time customer monitoring enables continual and immediate customer support by vendor  Real time, integrated external content - Benchmarks, Drivers  Best people on the right problems Integration of efforts and avoid silos Enabled  by cloud delivery
Metrics-driven CPM at Host Analytics  The ecosystem approach  Corporate Metrics Weekly Monthly Quarterly  Functional Metrics  vs. Budget vs. Benchmarks Bookings, MRR Pipeline Customer Count Cash, CF, AR, AP Headcount Trends/Time Responses Opportunities Website hits Customer Portal Activity Support tickets Customer usage Summary GAAP Financials Customer Churn DSO Detailed GAAP Financials NPS Partner Count Time to Activate Employee Retention Win/Loss Rates Product Mix Uptime PM Utilization Ticket resolution time Bug count What are the key drivers for your business? What do your stakeholders care about? How frequently is helpful, practical? What is the right context? Dashboards ->  Ad Hoc Reports -> Financial Reports -> Report Books What is the right format?
Base Case Versus Benchmarks – HAI Example ,[object Object],[object Object]
Other Examples ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Things to Consider ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Host Analytics at a Glance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Our Customers Our Solution
Recent Aberdeen Survey Results What can happen if you get this right… ,[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],“ Before, we were lucky just to get the numbers. With  Host Analytics we get the numbers  and the whole story.” “ Budget meetings are now about the business, not about the integrity of information.” - Mark Cohen, Vice President of Finance and IT, Thule Vehicle Accessories North America Thule – Specific Customer Case Study Sound familiar? See recent Computer World article featuring Thule and HAI entitled,  “ Why some companies are ditching their spreadsheets ” for more detail
Conclusion ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Thank You
Q&A Dial 14 to ask a question or use the Chat Box
Thanks for attending ! The recording link will be distributed via email.

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SIIA & OPEXEngine: Let the Data Set You Free!

  • 1. Let the Data Set You Free! Presenters: Lauren Kelley, CEO & Founder, OPEXEngine Kelly Battles, CFO, Host Analytics
  • 2.
  • 3. All About The Cloud May 24-26, 2011 The Palace Hotel, San Francisco Join us for our 6 th year at the world’s largest ISV cloud computing conference! For more information, contact Rhianna Collier (rcollier@siia.net)
  • 4.
  • 5.
  • 6.
  • 7. Performance thru Benchmarking Lauren Kelley www.opexengine.com
  • 8.
  • 9.
  • 10.
  • 11.  
  • 12.
  • 13. First Stage – Manage Cash Next Stage: Customer Growth And reducing the cost of acquiring and maintaining each customer
  • 14.
  • 15. Customer Profitability Metrics for Private SaaS
  • 16. Revenue Growth Driving Mrkt Caps FINANCIAL DASHBOARD OP EX Engine           Company CNQR KNXA N RNOW SFSF TLEO ULTI Fiscal Year 2010 2010 2010 2010 2010 2010 2010 ($000s)               Market Cap (priced as of the period end date) $2,624,770 $493,441 $1,594,300 $818,225 $2,141,273 $1,131,300 $1,317,922                 Recognized Revenue $292,936 $196,353 $193,149 $185,522 $205,926 $237,275 $227,811                 Recognized Revenue (Prior Period) $247,596 $157,669 $166,540 $152,687 $153,054 $198,412 $196,579    Revenue Growth / Prior Period 18.3% 24.5% 16.0% 21.5% 34.5% 19.6% 15.9%    3 Year Revenue CAGR 31.4% 1.5% 21.2% 18.3% 48.1% 22.8% 14.6%                 Short-Term Deferred Revenue (This Period) $44,358 $76,052 $75,827 $90,350 $219,868 $99,396 $71,808    Deferred Revenue as a % of Recognized Revenue 15.1% 38.7% 39.3% 48.7% 106.8% 41.9% 31.5%                 Mean Analyst Revenue Estimate (Current Year) $429,591 $279,204 $270,501 $262,461 $326,949 $344,766 $322,746
  • 17. Private/Public Operating Expense FINANCIAL DASHBOARD OP EX Engine             Company CNQR KNXA N RNOW SFSF TLEO ULTI Private SaaS Fiscal Year 2010 2010 2010 2010 2010 2010 2010 2009 ($000s)               (ave. in $000s) Recognized Revenue $292,936 $196,353 $193,149 $185,522 $205,926 $237,275 $227,811 $15,778                      Total Cost of Revenue as a % of Recognized Revenue 28.0% 34.9% 31.9% 29.7% 27.4% 33.1% 43.6% 41.8%    S&M Expense as a % of Recognized Revenue 32.8% 24.5% 48.1% 42.8% 48.1% 28.4% 25.6% 62.4%    G&A Expense as a % of Recognized Revenue 13.2% 24.7% 15.1% 10.1% 17.5% 18.5% 8.7% 28.0%    SG&A Expense as a % of Recognized Revenue 46.0% 49.2% 63.2% 52.9% 65.6% 46.9% 34.3% 90.4%    R&D Expense as a % of Recognized Revenue 9.6% 6.1% 18.1% 10.9% 19.4% 18.3% 18.5% 24.9%    Total Operating Expense as % of Recognized Revenue 58.0% 65.3% 81.3% 63.7% 81.1% 69.5% 52.8% 115.3%
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  • 20. Metrics-driven Corporate Performance Management (CPM) Kelly Bodnar Battles CFO, Host Analytics, Inc.
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  • 23. The Evolving Role of Finance SaaS and CPM can be key enablers
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  • 27. How SaaS Makes a Difference Performance Right features Driven by vendor, Technology agnostic Customization Ease Of Us e Low initial costs Low ongoing costs Fast, free access to latest functionality/upgrade Driven by vendor, enhanced by cloud Real time customer monitoring enables continual and immediate customer support by vendor Real time, integrated external content - Benchmarks, Drivers Best people on the right problems Integration of efforts and avoid silos Enabled by cloud delivery
  • 28. Metrics-driven CPM at Host Analytics The ecosystem approach Corporate Metrics Weekly Monthly Quarterly Functional Metrics vs. Budget vs. Benchmarks Bookings, MRR Pipeline Customer Count Cash, CF, AR, AP Headcount Trends/Time Responses Opportunities Website hits Customer Portal Activity Support tickets Customer usage Summary GAAP Financials Customer Churn DSO Detailed GAAP Financials NPS Partner Count Time to Activate Employee Retention Win/Loss Rates Product Mix Uptime PM Utilization Ticket resolution time Bug count What are the key drivers for your business? What do your stakeholders care about? How frequently is helpful, practical? What is the right context? Dashboards -> Ad Hoc Reports -> Financial Reports -> Report Books What is the right format?
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  • 37. Q&A Dial 14 to ask a question or use the Chat Box
  • 38. Thanks for attending ! The recording link will be distributed via email.

Notas del editor

  1. IT’S A SUBSCRIPTION BUSINESS: SOME MIGHT SAY THE MATURATION OF SOFTWARE, OR THE COMMODITIZATION OF SOFTWARE. THE VALUE IN THE BUSINESS IS IN GETTING THE COST PER SUBSCRIBER WAY BELOW THE REVENUE PER SUBSCRIBER AND A PATH TO INCREASE THE REVENUE PER CUSTOMER
  2. We benchmark contracted monthly revenues for our client companies at various revenue sizes, as well as customer acquisition costs, cash from operations, new customer growth rates, plus the cost both to acquire a new customer, and the cost to maintain each customer, both metrics which are required to track profitability of how you are adding customers. One of the metrics which is well discussed in SaaS circles is the “Magic Number”described by Josh James, CEO of Omniture at an industry summit to explain how Ominiture tracked their customer profitability and whether or not to add gas in Sales & Marketing, or not. Basically, you take a quarter’s incremental revenue growth, multiple by 4 to annualize, then divide by last quarter’s S&M marketing spend. According to James, anytime the magic number is .75 then you should spend more and put gas on your sales and marketing to bring in more customers. If your magic number is 0.5 or less, then there is something wrong with your model. One assumption in this model is that you have very low Churn rates, Omniture shoots for 95% renewals or better. The industry average is about 15% churn or less. We look at both customer renewal rates by number of customers renewing and by amount of dollars renewed. For example, if you had 100 customers up for renewal for contracts totalling $10M, and all 100 customers renew, you have a 100% renewal rate, but they renewed contracts now totalling only $8M, you have an 80% renewal rate by dollar value (or conversely, they renewed for a total value of $12M, yo u have a renewal rate of 120%.
  3. This is the bridge … the cloud is the foundation. No free lunch … we don’t just pluck it out of the cloud… it is the very definition of the phrase necessary but not sufficient There are three kinds of product characteristics CFOs/Finance teams need and great companies must deliver on all three: (1) benefits companies almost always get by being in the cloud, (2) benefits coming from good company decisions which are easier if the product is in the cloud, and (3) benefits coming from good company decisions based on insight into customer needs and ability to deliver on those insights The cloud is not the panacea but it’s certainly a better way than on premise Leveraging your wonderful communities