Zero Emission Road Freight: Enabling a Future Large Scale Demonstration - Funding Competition | Competition Briefing Webinar

Scope:
Zero emission road freight strand 1:
electric road systems
hydrogen fuel cell vehicles
Dr Alistair Barnes
Innovation Lead – Zero
Emission Vehicles

Zero Emission Road Freight – Feasibility Studies
Part of £20m
funding from the
Department for
Transport
Strand 1: Electric
Road System
Demonstrations
Strand 3: Supply
Chain Technology
Strand 2: Hydrogen
Fuel Cell Vehicle
Demonstrations

Part of £20m
funding from the
Department for
Transport
Strand 1: Electric
Road System
Demonstrations
Strand 3: Supply
Chain Technology
Strand 2: Hydrogen
Fuel Cell Vehicle
Demonstrations
To discuss now
To cover after the
break

Scope – top level
UK registered businesses can apply for a share of up to £10 million for advanced feasibility studies
into zero emission road freight:
• Strand 1: an electric road system demonstration
• Strand 2: a hydrogen fuel cell vehicle demonstration
The competition will fund pre-deployment work for a possible future on road demonstration which
is expected to run for 5 years.
Your project’s total eligible costs must be between £500,000 and £2 million (July ‘21 – March ‘22).
Projects must be collaborative (at least two partners).
Projects must be led by a UK registered businesses of any size.
The project team must:
• carry out its project work in the UK
• intend to exploit the results in the UK
Applicable to strand 1 and strand 2

Scope – Introduction
The aim of this competition is to fund ambitious feasibility studies for a future zero emission road freight
demonstration… [STRAND 1] using an electric road system OR [STRAND 2] of hydrogen fuel cell trucks.
Your study must determine and present the feasibility of a scaled demonstration. Applicants will not be asked
to deliver the demonstration as part of this project. Subject to funding, successful projects will be invited to a
future competition phase where a commitment to deploy will be given.
You may wish to define and explore multiple scenarios, scales, and locations to suit different funding options.
This could include a minimum viable product and an ideal demonstration scenario.
You must ensure that your project engages with stakeholders who are critical to any future deployments. These
include Highways England and... [STRAND 1] National Grid OR [STRAND 2] other relevant infrastructure and
refuelling suppliers.
You must be available to attend 3 meetings over the course of your project. These meetings will be with at
least: the DfT and Innovate UK, and possibly other stakeholders.
You may also be required to engage with contractors from Innovate UK and the Department for Transport who
are exploring complementary factors associated with the future demonstration.

General requirements
Your project must:
• include planning, preliminary engineering designs and site surveys for the
demonstration route [Strand 2] and refuelling infrastructure
• include full costing for the demonstration
• factor in any contingency with links to projects risks identified
• include steps to ensure the pre-authorisation or approvals have been considered in
depth and progressed to a satisfactory (but non-committal) point
The following slides cover strand 1 and then strand 2.
The competition scopes are quite prescriptive. Projects will need to demonstrate how they
intend to address the ‘must’ statements through their application for funding.

Strand 1 – Vehicle-specific requirements
Your project must:
• target a solution for 44-tonne trucks
• consider the truck and battery practicalities when the vehicles are not
connected to the electric road system, for example, truck charging at a depot
or charging at strategic points within the demonstration area
• include vehicle parameters to enable the trucks to be used on UK roads
• consider factors for international freight such as interoperability with other
electric road systems and standards
Specific to strand 1: electric road systems

Your project should propose a fully zero tailpipe emission demonstration. If
you determine that a fully zero emission demonstration will not meet any
operational requirements, you can consider the use of hybrid or a mixed
demonstration of hybrid and zero emission trucks.
Your approach to vehicles must be scalable. Scale can be achieved through:
• supply by an original equipment manufacturer (OEM)
• the adaptation of a vehicle obtained from an OEM to enable it to connect to an
electric road system
• the fitout of a new ‘glider’ with a zero-emission power train and electric road system
hardware
Reworded for clarity:

Scale of demonstration
Your project must:
• propose a quantity of trucks which match the scale and ambition of each scenario whilst
maximising learning and providing value
• conduct pre-deployment work for a demonstration which is expected to run for 5 years
• consider the electric road system infrastructure, the associated trucks and a real-world
operational demonstration
• consider a minimum of 30 kilometres of electric road system as part of your minimum viable
product - the 30 kilometres distance can be achieved in a single direction or out and back on
the same road
• use electric road systems consisting of overhead systems, or in-road rails, or inductive coils
• consider the demonstration location and the associated technical and operational factors
• required electric grid connections, including cost and the economic viability of the system
You can consider how rapid charging could be used to extend the operational
window of the demonstration vehicles.

Broader context
Your project must:
• include use cases, such as regional or national distribution and those who will use the demonstration once
operational
• consider alignment with other schemes which target net zero such as Project Rapid and the All Electric Bus
Town programmes
• include an end to end operational safety and regulatory framework
• consider public acceptance, including road users and those living near the proposed demonstration
• include training and familiarisation with the electric road system for example emergency services and highway
authorities
• include a comprehensive risk analysis with considered and realistic mitigations
• describe how you plan to monitor and evaluate your proposed demonstration
• describe and provide costs for any decommissioning that is needed at the end of the demonstration
(infrastructure which can viably be repurposed does not need to be decommissioned)
• maximise UK value in terms of supply chain and deployment
• describe the additional activities needed by the project after the study is completed but before breaking
ground
• justify your approach and decisions and clearly communicate any assumptions you make

Out of Scope
We are not funding projects that:
• focus exclusively on the use of electric road systems as a range extender in
conjunction with internal combustion engine trucks unless this is necessary to
achieve feasibility
• address the procurement of sites, hardware, or vehicles within the project’s
lifetime
• intend to use vehicles which have been retrofitted to replace an existing
powertrain
• are dependent on export performance
• are dependent on using domestic inputs

Your project must:
• propose a fully zero tailpipe emission demonstration
• consider hydrogen fuel cell vehicles and infrastructure
• use ‘green’ hydrogen produced solely from renewable sources for the trucks
• use a quantity of trucks which matches the scale and ambition of each scenario
whilst maximising learning and providing value
• target a solution for 44-tonne trucks
• include full costing for the demonstration factoring in any contingency with links to
projects risks identified
Your approach to vehicles must be scalable. Scale can be achieved through:
• supply by an original equipment manufacturer (OEM)
• the fitout of a new ‘glider’ with a hydrogen fuel cell power train
Specific to strand 2: hydrogen fuel cell vehicles

Scenarios and scale
Your project must:
• focus on demonstration of zero emission trucks in favour of production of hydrogen
• ensure the demonstration you propose is supported by a strategic network of hydrogen refuelling
stations
• describe the planning and preliminary engineering stages for hydrogen refuelling stations
including new facilities and those which complement existing infrastructure
• describe the planning, preliminary engineering designs and site (demonstration route and
refuelling infrastructure) surveys
• consider real-world operation demonstration
• conduct pre-deployment work for a demonstration which is expected to run for 5 years
• describe the hydrogen distribution and refuelling infrastructure which is required to meet the
proposed demonstration
• consider demonstration locations, routes and the associated technical and operational factors
Location factors could include proximity to hydrogen production locations, compatibility
with hydrogen distribution pathways, and relevant considerations around depot operation.

Broader context
Your project must:
• include use cases, such as regional or national distribution and including those who will use the demonstration once
operational
• consider the total cost of ownership for the hydrogen fuel cell trucks
• explain the factors for international freight using hydrogen fuel cell electric vehicles, including interoperability and
standards
• consider the safety and regulatory framework for the use and refuelling of hydrogen trucks
• provide a comprehensive risk analysis with considered and realistic mitigations
• consider training and familiarisation with hydrogen fuel cell trucks and refuelling infrastructure, for example for
operators, emergency services and highway authorities
• describe any decommissioning that is required at the conclusion of the demonstration (infrastructure which can
viably be repurposed does not require decommissioning)
• maximise UK value in terms of supply chain and deployment
• consider accessing existing or planned hydrogen refuelling infrastructure in addition to bespoke installations and
mobile refuelling
• identify the number of stations needed for your scenario and recommend an appropriate utilisation of each station
• justify your approach and decisions, and clearly communicate any assumptions you make
• consider opportunities for collaboration with other hydrogen hubs or initiatives, for example, the Teeside Hydrogen
Hub, Holyhead Hydrogen Hub and the Clean Maritime Demonstration competition applicants

Out of Scope
We are not funding projects that:
• focus on use of hydrogen internal combustion engines or usage of hydrogen
in conjunction with internal combustion engines
• focus on hydrogen which is derived from fossil fuels
• consider niche applications of trucks such as for refuse collection
• propose to procure sites or vehicles within the project’s lifetime
• include the production of hydrogen as part of the project or future
demonstration
• are dependent on export performance

Scope – final points
During the feasibility study you must engage with interested operators that
could use your proposed demonstration to deliver a real-world road freight
requirement.
Innovations you plan as part of a future deployment must not increase risk of
delay or obstruct the demonstration.
Demonstrations are not expected to be ready for immediate deployment at
the conclusion of your feasibility study.
We want to fund a portfolio of projects, across the three strands of this
competition. The programme reserves the right to adjust the distribution of
funding across zero emission road freight competitions.

Scope
supply chain technology
Dr Alistair Barnes
Innovation Lead – Zero
Emission Vehicles

Part of £20m
funding from the
Department for
Transport
Strand 1: Electric
Road System
Demonstrations
Strand 3: Supply
Chain Technology
Strand 2: Hydrogen
Fuel Cell Vehicle
Demonstrations
Previously
discussed

Scope – top level
UK registered businesses can apply for a share of up to £10 million for feasibility studies and
industrial research into supply chain technology for zero emission road freight.
Projects can be for the future use of zero emission trucks, including battery electric trucks, hydrogen
fuel cell trucks, or trucks which will be operated on an electric road system.
Your project’s total eligible costs must be between £100,000 and £250,000 (July ‘21 – March ‘22).
Projects must collaborative or led by single applicants.
Projects must be led by a UK registered businesses of any size, or a research and technology
organisation (RTO).
The project team must:
• carry out its project work in the UK
• intend to exploit the results in the UK
Specific to strand 3: supply chain technology

Scope
The aim of this competition is to fund ambitious industry-led research
into supply chain technology for zero emission capable freight vehicles
over 3.5 tonnes and the supporting infrastructure.
Your proposal must:
• address the challenges associated with the transition to zero emission road
freight
• define a solution to the technical challenges to developing or operating zero
emission trucks

Themes
Your project can focus on one or more of the following to address the
challenges associated with the transition to zero emission road freight:
• power electronics, machines and drives (PEMD)
• energy storage and energy management
• lightweight vehicle and powertrain structures
• infrastructure for hydrogen refuelling and electric road systems
• highly disruptive zero emission technologies

Scope
Examples of technologies in scope include:
• electrification of conventional powertrains towards zero emission, including hybridisation
• new and novel e-powertrains solutions where the project does not include costs related to any conventional
engine R&D work
• hydrogen projects where the innovation focuses on fuel cell development or use of hydrogen to produce
electricity
• zero carbon emission combustion technologies which offer an immediately deployable solution and are
considerate and reflective of air quality requirements
• retrofit of existing vehicles to support their operation on a catenary or other electric road system solution
• trailer technologies that enable zero emission capability for the tractor unit, including auxiliary power
systems, such as for refrigeration or trailer equipment
• efficiency improvements specific to zero emission heavy goods vehicles
• technologies which enable the construction and scalable installation of hydrogen refuelling infrastructure or
electric road system infrastructure
• hydrogen refuelling, or electric road system infrastructure, system or subsystem, innovations
• innovations in the interface between hydrogen supply (refuelling) and the vehicle

Out of Scope
We are not funding projects that are:
• dedicated internal combustion engine projects
• about energy production including hydrogen and renewables
• business as usual projects which maintain the status quo or do not demonstrate a
high degree of innovation
• focused on developing zero carbon fuels or sustainable fuels
• dealing with technologies focused on off-highway vehicles
• about fleet charging or related to the electric vehicle charging, including ‘vehicle to
grid’
• dedicated manufacturing optimisation or improvement projects
• technologies which improve truck aerodynamics
• dependent on export performance

Scope – final points
At the end of the feasibility study or industrial research, your project
must have reached one of the following stages:
• be ready to continue in future R&D competitions
• be able to raise private sector investment to take the project outcome to
market
We want to fund a portfolio of projects across the three strands of this
competition.
The programme reserves the right to adjust the distribution of funding
across zero emission road freight competitions.

Process Overview
Izzie Finley-Day
Portfolio Manager

To help you understand whether you are eligible to apply we have created an eligibility tree.
Am I eligible to apply

• Business – Small/Micro, Medium or Large registered in the UK
• Research Organisation (RO):
• Universities (HEIs)
• Non profit distributing Research & Technology Organisation (RTO) including Catapults
• Public Sector Research Establishments (PSRE)
• Research Council Institutes (RCI)
• Public sector organisations and charities doing research activity
• If you are 100% owned by a large parent company as a small subsidiary this means you are classed as a large company
and will only be entitled to the relevant grant
Types of organisations we fund

Eligibility Criteria - EU State Aid Regulations – Northern
Ireland Protocol
If you are an applicant who is conducting activities that will affect trade of goods and/or electricity between Northern Ireland and the EU as
envisaged by Article 10 of the Northern Ireland protocol, then you must apply under European Commission State aid rules
Undertaking in Difficulty
For applicants subject to the European Commission State aid rules, you will be required to prove that they were not an “Undertaking in Difficulty”
(UiD) on the date of 31 December 2019 but became a UID between 1 January 2020 and 30 June 2021. We will ask for evidence of this.
This test applies to:
• companies that are more than 3 years old
• companies where more than half of its subscribed share capital has disappeared as a result of accumulated losses.
• your parent or holding company
Certify you are eligible
When submitting an application, you must certify that you are eligible for State aid. If you are unsure, please take legal advice before applying.
Should you be successful, we will apply this test as part of our viability checks before confirming the grant offer.
Further information is available on our website in the general guidance under state aid
If you are applying for an award funded under State aid Regulations, the definitions are set out in the European Commission Recommendation of
6 May 2003

Compliance with the UK Subsidy Control Regime
On 1 January 2021, the UK left the EU and is no longer subject to EU laws on State aid. We draw your attention to the guidance issued by
BEIS: Complying with the UK’s international obligations on subsidy control: guidance for public authorities. Please be aware this is a living
document and may be updated by BEIS as time progresses.
The set rules (typically GBER) which we previously relied on for the limits of what we could award, have now been replaced by internal
decisions based on the new BEIS Subsidy Control regime, and on policy, which will in turn set out bespoke eligibility requirements for each
funding opportunity.
Innovate UK is offering funding for this competition in line with the UK's obligations and commitments to Subsidy Control.
To ensure that Innovate UK remains compliant with the UK’s international Subsidy Control duties in respect of:
• The EU-UK Trade and Cooperation Agreement;
• Article 10 of the Northern Ireland Protocol: (successful applicants which are affected by the Northern Ireland Protocol will
be funded in line with EU State aid regulations)
• Article 138 of the Withdrawal Agreement (some Union law applicable after 31 December 2020 in relation to the UK’s
participation in Union programmes and activities)
• The Subsidies and Countervailing measures within the WTO (ASCM);
• Any other Free Trade Agreements active at the time of award.
All awards will be conditional on compliance at all times with the UK Subsidy Control regime – this will be reflected in
the terms and conditions of any award.

Due diligence for UK Subsidy Control Regime
Under the Subsidy Control Regime, we will carry out financial health checks and going concern assurances on your
organisation.
Certify you are eligible
When submitting an application, you must certify that you are eligible for funding. If you are unsure, please take independent legal advice
before applying. Should you be successful, we will complete these financial checks and assurances before confirming the grant offer.
For more information on company sizes, please refer to the Company accounts guidance.
Further information is available on our website in the general guidance

Eligibility Criteria: Funding Opportunities
Funding for R&D projects split in to 3 categories; Feasibility studies, Industrial research & Experimental development
For feasibility studies and industrial research projects, you could get funding for your eligible project costs of:
• up to 70% if you are a micro or small organisation
• up to 60% if you are a medium-sized organisation
• up to 50% if you are a large organisation
For Research organisations conducting fundamental research you could get funding for your eligible project costs of:
• Up to 100%
For general guidance on what our research categories are please visit https://www.gov.uk/guidance/innovation-apply-
for-a-funding-award#categories-of-research-and-development

The aim of this funding opportunity is to:
• optimise the level of funding to business and
• recognise the importance of research base to project
• At least 70% of total eligible project costs must be incurred by business
• The maximum level (30% of project costs) is shared by all research organisations collaborating
on the project
Participation Rules

In all collaborative projects there must be:
• at least two organisations claiming grant within the application (including the lead)
• a business or RTO-led consortium, which may involve both business and the research base
and
• evidence of effective collaboration
• we would expect to see the structure and rationale of the collaboration described in the
application
What is collaboration?

Making more than one application
• Strand 1 – A business can only lead on one application but can be included as a collaborator in a
further 2 applications. Academic institutions, public sector organisations and charities can collaborate
on any number of applications.
• Strand 2 – A business can only lead on one application but can be included as a collaborator in a further
2 applications. Academic institutions, public sector organisations and charities can collaborate on any
number of applications.
• Strand 3 – A business or RTO can only lead on one application but can be included as a collaborator in
a further 2 applications. If an RTO is not leading any application, it can collaborate in any number of
applications. Academic institutions, public sector organisations and charities can collaborate on any
number of applications.

Other Innovate UK projects
• If you have an outstanding final claim and/or Independent Accountant Report (IAR) on a live
Innovate UK project, you will not be eligible to apply for grant funding in this competition, as a lead
or a partner organisation
• If you applied to a previous competition as the lead or sole company and were awarded funding by
Innovate UK, but did not make a substantial effort to exploit that award, we will award no more
funding to you

Timeline Dates
Competition Opens 23 March 2021
Briefing Event 23 March 2021
Submission Deadline 5 May 2021
Applicants informed 20 May 2021
Key Dates

Innovation Funding Service
(IFS)

Innovation Funding Service users

Search for a funding competition and review criteria

Applicant: create an account
To create your account:
UK based businesses - Use Companies House
lookup as it speeds up our checks by providing your
company number and your are unable to enter it at a
later date
Research organisations, academics &
Universities - Enter your information manually so
you’re not listed as a business on IFS and ensure you
receive the correct funding

Project Details
Application Team
- Collaborators: Invite organisations who you are working with on the project
- Contributors: Invite colleagues from your own organisation to help you complete your application
Application Details - Title, Timescales, Research Category, Innovation Area & Resubmission (y/n)
Project Summary - Short summary and objectives of the project including what is innovative about it
Public Description - Description of your project which will be published if you are successful
Scope - How does your project align with the scope of this competition? - If your project is not in scope, it
will be ineligible for funding

Application form Appendix?
Question 1 Need or challenge No
Question 2
Approach to challenge and innovation
(800 words)
Yes - optional
Question 3 Team and resources Yes - optional
Question 4 Market awareness No
Question 5 Viability of output No
Question 6 Wider impacts No
Question 7 Project management Yes - mandatory
Question 8 Risks Yes - mandatory
Question 9 Added value No
Question 10 Costs and value for money No
Question 11 Project partners location (not scored) No
Application Questions - Strands 1 & 2
Detailed
guidance
available
on IFS

Application form Appendix?
Question 1 Need or challenge No
Question 2 Approach and innovation Yes - optional
Question 3 Team and resources Yes - optional
Question 4 Market awareness No
Question 5 Outcomes and route to market No
Question 6 Wider impacts No
Question 7 Project management Yes - mandatory
Question 8 Risks Yes - mandatory
Question 9 Added value No
Question 10 Costs and value for money No
Question 11 Project partners location (not scored) No
Application Questions – Strand 3
Detailed
guidance
available
on IFS

To claim funding:
Your business does not have to be UK registered with Companies House when you apply but it must be
registered before you can receive funding.
You are unable to claim funding if:
• You are an overseas organisation, so your company number begins with FC
• Your organisation is setup as a branch, so your company number begins with BR
• Your company is based in Jersey, so your company number begins with JE

Eligible:
• Staff working directly on
project
• Paid by PAYE
• NI, pension, non-discretionary
costs
Ineligible:
• Dividends
• Bonuses
• Non productive time
Labour

Overheads
Innovate UK’s definition: additional costs and
operational expenses incurred directly as a result of
the project. These could include additional costs for
administrative staff, general IT, rent and utilities
Indirect (administration) overheads
• please ensure they are additional and
directly attributable to the delivery of the
project
Direct overheads
• E.g. office utilities, IT infrastructure, laptop
provision not covered by capital usage
• must be directly attributable to the project
• Provide detailed breakdown together with
methodology/basis of apportionment

Material costs
Please be clear on what the
materials are, just putting
consumables doesn’t provide
enough detail and we will
request more information
should you be successful

Capital equipment usage
Eligible:
Used in the project or shared with day-
to-day production.
Calculations will need to be in line with
your accounting practices.
Even if the equipment is depreciated
fully over the life of the project this must
be added under capital equipment.

Subcontractors
Eligible:
Justified and quantified.
If non-UK sub-contractors are being
used, you will need to provide
strong justification on why an UK-
based sub-contractor is not being
used.
If you’re sub-contracting to a parent
or sister company, please ensure
you list at cost and do not include
profit.

Travel & subsistence
Eligible:
Costs must be directly linked to the
project
Please breakdown your costs as
follows:
• Travel
• Accommodation
• Subsistence
If you have an annual trip to visit
the parent company this is not an
eligible cost

Other costs
Eligible:
• Costs that could not be added under
previous headings
• Do not double count
• Patent filing costs for new IP – SMEs
up to £7,500

Funding
Funding rules
• The level of funding awarded will depend upon the type of organisation and the type of
research being undertaken in the project
• Funding is calculated by project participant
IFS will advise the maximum grant % you can request based upon your answers to:
• Type (and size) of organisation
• Research category defined by the lead applicant in the Application Details section of the
application

Organisation /
type of activity
Technical feasibility studies and
industrial research
Experimental development
Business
(economic activity)
Micro/Small – 70%
Medium – 60%
Large – 50%
Micro/Small – 45%
Medium – 35%
Large – 25%
Research Organisation
(non-economic activity)
Universities – 100% (80% of Full
Economic Costs)
Other research organisations can
claim 100% of their project costs
Other research organisations must:
• be non-profit distributing &
• disseminate the project results &
• explain in the application form how this will be done
Public Sector Organisation or
Charity
(non-economic activity)
100% of eligible costs
Must:
• be performing research activity &
• disseminate project results & explain in the application form how this
will be done
• ensure that the eligible costs do not include work / costs already
funded from other public sector bodies
Research Organisations
(undertaking economic
activities) Organisations
receive funding related to the
size of their organisation
Micro/Small – 70%
Medium – 60%
Large – 50%
Micro/Small – 45%
Medium – 35%
Large – 25%

Worked example – £500k total cost project:
Project costs for 5 partners (2 SME, 1 University, a Catapult and 1 large), doing industrial research.
Consortium example
Total Eligible
Project Costs
Maximum % of
eligible costs which
may be claimed as
a grant
Innovate UK
Grant
Project
Contribution
Business Medium £130,000 60% £78,000 £52,000
Business Medium £90,000 60% £54,000 £36,000
Business Large £130,000 50% £65,000 £65,000
University HEI (80% FEC) £75,000 100% £75,000 nil**
Catapult RTO £75,000 100% £75,000 nil
Total £500,000 £347,000 £153,000
** 20% FEC not to be shown as a contribution
Research Base Costs £150,000
Research base % of Total Eligible costs (cannot exceed 30%) 30.00%

Why Je-S?
• We use the Research Councils’ Joint Electronic Submission System (Je-S) to collect academic
finances
• The Je-S system automates the collection of Full Economic Costs (FEC) based costs from academic
partners and tells them exactly what numbers should be used in the application form for their costs
• Also to collect project finance details from non-HEIs (e.g. RTOs) that are claiming they are carrying
out academic quality work and want to be funded on an FEC basis
• Using Je-S means that Innovate UK follows standard Research Council guidelines on funding
universities and enables Research Councils to easily co-fund Innovate UK projects
• The Je-S system is completely separate from Innovate UK and we cannot advise on its usage

• Enter the TSB reference number here
• Enter the TSB Contribution column figures
from your J-eS output document into the
project costs section of the application
• Upload the Je-S with council status form
as a PDF at the bottom of the screen
Queries about Je-S:
Contact Je-S Helpdesk (not Innovate UK)
• jeshelp@je-s.ukri.org
• 01793 444164
Project costs – academic partners

Project cost summary
All organisations can see a
summary of project costs
Ensure the highlighted costs
fits the criteria for this
competition

Checking your finances are complete
IFS checks
• all organisations have marked
their finances as complete
• research organisation participation
is no greater than 30% of the total
project costs
• IFS DOES NOT VALIDATE TOTAL
PROJECT COSTS

Editing a submitted application
Reopen by
clicking here
Remember to
press SUBMIT

Submit your application early!
Be aware of the
potential for last
minute technical
issues!

Application assessment
All applications are assessed by independent assessors drawn from industry and academia
What do they look for?
• Clear and concise answers
• The right amount of information
• not too much detail
• no assumptions
• Quantification and justification
• A proposal that presents a viable opportunity for growth, a level of innovation that necessitates public
sector investment and has the right team and approach to be successful
Keep your assessors engaged
and interested in your proposal.
You want them to be fascinated
and excited by your idea!

Scoring
• We review scores and feedback to check assessors are adhering to our guidelines and scoring
fairly
• In some cases, where we feel a score is unjust and not supported by feedback, we may remove
that score as an outlier and update the total score for the application
• Please be aware that both low and high outliers may be removed and as a result scores may
increase or decrease
If outliers are removed we are unable to reflect this change in the scores you receive as part of
your feedback due to this decision being reached outside the IFS system

Note on feedback
• The feedback is compiled using the written comments of the independent assessors who review
and assess the applications
• It is intended to be constructive in nature and to highlight both the strong as well as the weak
areas of your application
• Please bear in mind that because applications are assessed by a number of assessors, you may
receive information which appears to be conflicting. This may reflect their different interpretations
of the proposal that you submitted
• It must also be noted that some proposals may appear to have been favourably assessed based
on their comments, in such instances it could be that your proposal simply fell below the funding
threshold, with others achieving a higher merit score overall

Application assessment
• The score spread shows the difference between the
top and bottom scores
• If score spread is 30 or more we will look to see if an
outlier is apparent
• If there is a 3 or more appear in either the two
columns Count of No Scope or Count of No Recc’d
we review the applications feedback and if justified,
the application will not be eligible for funding

• The green box = particular assessor scores on an application
• The purple box = set of scores for a particular question
• The red box = at first glance this looks like an outlier
Identifying outliers

Project setup for successful
applicants

IFS for successful applicants
Project Set up: 8 steps to complete
• Applicable to all grant claiming partners
• Project details and project team must
be completed within 30 days
• Projects must start within 90 days or
funding may be withdrawn
• Confirmation of your bank account is required to
ensure we are paying the correct organisation
you may/will be asked to provide a redacted
bank statement to confirm this
• Project change requests cannot be submitted
before the project starts

Project set up
All grant claiming project partners will be required to complete project set up. To avoid delays you should consider:
• Who will be the project manager?
• Who will be the finance contact for each consortium member?
• How will your consortium be set up? (if applicable)
Collaboration agreement
Original agreement signed by all participants
Key Features:
• Who is in the consortium?
• What are the aims, and how is the work divided up?
• Ownership of IPR
• Management of consortium
Negotiating a Collaboration Agreement can be complex and time consuming. Start work on this
at an early stage in the process.

Grant claims and payments
• All grants are claimable quarterly in arrears
• Claims can only be made for costs incurred and paid between the project start and end dates
• Claims may be subject to an independent audit (including all academic partners) according to grant size
• Claims are only paid once quarterly reporting and necessary audits are complete
• Projects over 6 months are monitored on a quarterly basis including a visit from the appointed
Monitoring Officer. Anything outside of this will be discussed on a case-by-case basis
• The monitoring will be carried out against a detailed project plan and financial forecast

Project setup – key points
Grant offer letters
Only the project manager can sign the grant offer letter on behalf of your organisation
Accepted business bank accounts
• Innovate UK accepts most of the major UK high street banks, including these online providers: Starling, Monzo and
Metro
We cannot accept the following business bank accounts
In order to process claims we need to demonstrate that the bank details on the IFS portal relate to a UK high street bank
that is regulated by the Prudential Regulation Authority (PRA), with a clearing facility, dated within the last 3 months and in
the name of the participant who submitted them as per the initial application on the IFS portal.
This list is not exhaustive:
• Prepay Solutions
• Ebury
• Revolut
• Transferwise
• Rabobank
• Cashplus
• Tide
• Mettle
If you have any doubts that your bank account will not meet Innovate
UK’s funding criteria, please feel free to use the following sort code
checker - http://www.fasterpayments.org.uk/sort-code-checker. If you
input the sort code and find a successful result, this will give you an
indication that the bank account you hold is acceptable. See image
to the right.

Customer Support Services:
0300 321 4357 (Monday - Friday 9:00am - 11:30am & 2:00pm - 4:30pm)
support@innovateuk.ukri.org
Knowledge Transfer Network:
www.ktn-uk.co.uk
Innovate UK:
https://www.gov.uk/government/organisations/innovate-uk
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