This document describes a mobile inspection system implemented in Sabarkantha district, Gujarat, India to monitor rural development works. The system uses tablets to conduct inspections and generate geo-tagged reports that are automatically sent to district authorities. Over 297,000 inspections of works like toilets, houses, roads, and MGNREGA projects have been completed using this system. It has improved monitoring, reduced delays and errors, increased transparency, and enabled data-driven decision making for rural development in the district.

1. Inspection of MGNREGA, SBM Toilets, IAY
Awas, BNRGSK, BRGF works & Health Facility
using latest technology and user friendly m-
governance tools
Implemented By :
Mr. Harsh. J. Vyas, IAS
District Development Officer
Sabarkantha, Gujarat
Email address: ddo-sab@gujarat.gov.in
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MOBILE INSPECTION SYSTEM FOR RURAL
DEVELOPMENT WORKS

2. 2District Sabarkantha & Arvalli - Gujarat
Tribal Taluka
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3. Geographical
Location
73.39 East (Longitude)
23.03 North (Latitude)
Temperature
40.5 C (Max.)
9.04 C (Min.)
Average Rain fall 750mm
Rivers Hathmati,Sabarmati,Khari,Meshwo,Vatrak,Mazum,Harnav
Area 739012 Hectare
Cultivable Area 456832 Hectare
Irrigated Area 230370 Hectare
Panchayat 746
Revenue Villages 1372
Tribal Taluka Khedbrahma, Vijaynagar, Meghraj, Bhiloda, Poshina
Literacy Rate 76.6%
Seismic Zone Zone III
Facts About Sabarkantha District Panchayat
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4. Sabarkantha District Panchayat Profile
Description 2011
Actual Population 24,27,346
Population Growth 16.56%
Proportion to
Gujarat Population
4.02%
Density/km2 328
Average Literacy 76.6%
Sex Ratio 950
Sex Ratio(0-6) 899
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5 Tribal Taluka
BRGF District
High Priority District-Health

5. Field Reality
5
Government of
India
State Government
District Level
Taluka
Village
Problem Area Mobile Inspection
System
Solution

6. The idea
• To use latest technology to eliminate delays and errors in
inspection and monitoring
• To use Tablet device to capture field work/ inspection
report
• To use pervasive cellular network to send reports directly
to district from the field.
• Minimum human intervention reduces the chances of
mistakes and provides valid and reliable data.
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7. Administrative Authority
at Taluka & District Level
Work 1 – Awas
Work 2 – Toilet Work 3 – MGNREGA Work Any Other Work…
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Concept

8. Process Flow
GSM/ GPRS
Server
Field inspection officer with Tab
having Pre installed software
Instant Report in
your inbox.
database
Access Reports
from anywhere
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9. Key Benefits
• Planning – Implementation Feedback loop.
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Planning
Implementation

10. Key Features of System
1. Inspection through tab (mobile device), highly adaptive for all.
2. Capture the work stage details, Images and Videos of work
with other relevant data
3. Geo-tagging of work at various stage with GPS Coordinates.
4. Inspection order can be generated through system which is
mailed automatically to Inspecting officer and Ordering
authority.
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11. Key Features of System
5. Inspection report can be completed even without any
mobile network coverage
6. Inspection reports can be sent immediately through
GPRS connectivity
7. Reports are generated & emailed automatically to all
concern officer in pdf format.
8. Inspection report’s GPS Co-ordinate is linked with map
and it shows the location on the map.
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12. 12
Government to Citizen:
 Citizen gets benefit as per grant Sanctioned by Government
for development work.
 Quality and progress of development work has been
Improved.
 Due to pre, mid and post inspection of development works
have increased communication between citizen and
government. So trust in government work system has
increased among citizens

13. 13
 There is an improvement in reliability and validity of data for various development
works. So now district authority is able to do evidence based decision making.
 With Mobile application inspection and monitoring of almost 2,97,643 development
works have been completed.
 Details Collected:
• with photograph of beneficiary,
• beneficiary’s photo identification proof and
• development work with
• GPS tagging with
 Optimal use of human resource.
 District authority is now able to do desktop review with backend web application
and gives feedback to all level government servants.
Government to Government

14. 14
 Due to completion of work in time payment for development
work has become speedy and transparent.
 Corruption has decreased with use of Mobile Application.
Government staff from any department can do inspection of
any development work done in district.
 This type of third party evaluation has reduced a chance of
corruption and false report submission.
Government to Government (contd)

15. 15
 There is an improvement in efficacy and efficiency of
employees. Employees are able to complete inspection of all
works in time with minimum resource utilization.
 Real time submission of report with GPS tagging has improved
authenticity of report submitted by employee.
 District authority and all level other officers can easily monitor
progress of all development works with necessary information.
There is a reduction in paper work.
Government to Employee

16. Outcome of Mobile Inspection in all type
of Works
1. Ground Truthing & Up to date information of all development
works executed/under- execution in all 13 blocks.
2. Online monitoring of progress of all development works
3. Avoid duplicity of work by mapping of GPS locations and analysis
4. Control the Quality of work by analysis of Videos and Photos.
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17. Outcome of Mobile Inspection in all type
of works
5. Facility for various type of reports i.e. work wise, stage wise,
village wise etc.
6. Instant report and it’s comparison with previous report enables
us to know progress or delay in development works.
7. Auto Geo tagging of all development works ensures reliability in
execution and inspection of development work.
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18. Outcome of survey and inspection of
spill over houses of IAY
1. Up to date information of progress of Houses.
2. Monitoring of payments distributed to beneficiary
A. Awas completed but installment pending
B. Advance installment given but awas is not yet started
C. Installment given but awas not completed upto
respective stage.
3. Toilet Availability Details 18

19. Outcome of survey and inspection of
spill over houses of IAY
4. Year wise sanctioned works reports.
5. Stage wise report of all works
6. Instant Reports and their Comparison
7. Geo tagging of all works using GPS Coordinates
8. Captures photo of works progress status, beneficiary and
beneficiary photo id.
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20. Work flow
Ordering Authority
Inspecting Authority
Generates
and send
order of
inspection
inspects
and sends
report
By Email &
SMS
Uploaded to
cloud server
using Data
Connectivity
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21. Program Implementation Workflow & MIS with
Analytics
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22. New Work Order
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23. Existing Work Orders
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24. Work Order List
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25. Print Work Order
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26. New Work registration(DFS)
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27. Online Inspection Order Generation
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28. Inspection order email & SMS
automatically
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29. Dashboard(DFS)
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30. Everyday SMS Reporting
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31. Taluka, Userwise SMS
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32. Taluka wise SMS
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33. VCE Report
33

34. General Statistics Report
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35. Drilldown Statistics Report
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36. Periodical Statistics Report
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37. Register Report
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38. Equipments provided -Tab, Internet,
Software, App etc.
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39. Mobile Inspection App flow……
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40. Mobile Inspection App
flow……(contd)
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41. Mobile Inspection App flow……(contd)
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42. Mobile Inspection App flow……(contd)
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43. Mobile Inspection App
flow……(contd)
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44. Report
View
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45. Detailed
Individual
Report
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46. PDF
Report
View
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47. Dashboard
View
47
Dashboard View

48. Other Spin Off Benefits
1. Automated report generation & e-mailing of individual
inspection reports and statements to authorities.
2. Google Map view of all Inspected Work.
3. Various Statistical reports as per user requirement
4. Charting facility with KPI Dashboards
5. Data can be used for planning of works – GIS based planning,
Spatial analysis, Village Development planning
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49. •Automated report
generation & e-
mailing of individual
inspection
•Can be viewed
online anytime,
anywhere
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50. Map View
Report shows
Individual
works
location on
Google Map
with status
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51. Government Process
Re-Engineering
• The picture of photo id of the beneficiary is taken and cross
verified with the id card number entered in the report.
• The reports are printed, reviewed authorised and kept in the
payment file of the work. 100% of all payments made only
after mobile inspection since 01 jan 2014.
• Works sanctioned by other authorities but implemented
through Taluka Panchayat are also covered now.
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52. Total Development Spend
52
Approx. Per year, across 13 Blocks

53. Total Inspections as on 02/11/2017 ………… 297643
Taluka wise details
Taluka No. of
Inspection
Modasa 18062
Bhiloda 36236
Dhansura 13000
Malpur 19679
Bayad 21019
Meghraj 30870
Total 138866
Taluka No. of
Inspection
Himatnagar 32857
Khedbrahma 26623
Prantij 18030
Talod 18420
Vadali 12026
Idar 17914
Vijaynagar 7998
Total 158777

54. Total Inspections as on 02/11/2017 …………294128
Work wise details
Name of Work No. of Inspection
Toilet (SBM) 160474
Awas (IAY, SAY) 76047
C.C. Road 5962
MNREGA 11985
Other (BRGF) 17261
BNRGSK 248
Kacha Makan 22151
Total 294128

55. Total Inspections of spill over IAY
houses……16619
Taluka No. of
Inspection
Modasa 1107
Bhiloda 2128
Dhansura 255
Malpur 1286
Bayad 1339
Meghraj 2143
Total 8258
Taluka No. of
Inspection
Himatnagar 1421
Khedbrahma 2521
Prantij 506
Talod 1269
Vadali 915
Idar 889
Vijaynagar 840
Total 8361

56. Total Survey of Kacha Makan
as on 24/07/2017…….22151
Taluka No. of Survey
Bayad 1722
Dhansura 1552
Himatnagar 1725
Idar 1613
Khedbrahma 3420
Malpur 4540
Meghraj 365
Modasa 1481
Prantij 1192
Talod 2194
Total 22151

57. Open Access to data for
public at:
www.dfs.evikas.net/visit
Good Governance
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58. Project Management Life-Cycle
Proposal Preliminary
Sanction
Technical
Sanction
Administrative
Sanction
Work
order
Work
Progress/
Inspection
Completion
Certificate
Interim
Payment
Final
Payment
Currently
Mobile
Inspection
Covers this
part
Pre
Mid
Post
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59.  Skoch Platinum Award Winner-2014
In Top -20 E-Governance Projects of India
 Manthan Award Winner-2014
 CSI Nihilent Award Winner—2014
Award Winner

60. Future Plans
• Connecting Planning and Implementation seamlessly
• Publish Open Data in Data.Gov.in
• Linking benefits to Citizens across departments
• Integrating Works implementation, Public service delivery,
Planning and reporting.
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61. THANK YOU
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M. Harsh J. Vya, IAS
District Development Officer
Himatnagar - Sabarkantha, Gujarat
Email: ddo-sab@gujarat.gov.in