The document outlines a training on time management. It provides 14 steps to help participants better manage their time, including setting goals, prioritizing tasks, learning to delegate, making small tweaks to schedules, setting deadlines, planning meals, avoiding multitasking, linking actions to goals, blocking distractions, scheduling days in advance, taking breaks, saying no, not getting lost in details, and maintaining inspiration. The training covers these concepts over two days and includes exercises for participants to apply the time management strategies.
2. Training Outcomes
• Participants can know about the
basic understanding on
communication skills.
• Participants will be able to design
their schedules
help Make them aware on
some challenges
Inspire and motivate
Participants to keep
them in track
The participants would
be able to utilize their
time productively
3. Key Activities
Framework Time Management
Training Outline (Hours)
10 Min Introduction
5 Min What is Time management?
5 Min How to manage your time better?
10 Min Step 1. Set your Goals
10 Min Step 2. Prioritize your tasks
10 Min Step 3. Learn to delegate
10 Min Break time
10 Min Step 4. Start with small tweaks in your schedule
10 Min Step 5. Set clear deadlines
10 Min Step 6. Plan your meals ahead
20 Min Exercise
10 Min Step 7. Say No to multitasking
Day 1
4. What is Time management?
Time management is the process of
planning, controlling how much time to
spend on specific activities. Good time
management enables an individual to
complete more in a shorter period of time,
lower stress, and leads to career success.
5. How to manage your time better?
Setting Goals
Prioritize the tasks
Learn to delegate
Start with small tweaks in the scheduling
Setting clear deadlines
Planning to take meals
No Multitasking
Link action to the goals
Block out things that can distract
Scheduling the day ahead of time
Taking breaks and unwind before sleep
Learning how to say “No”
Don’t get lost in the details
Inspiration and motivation
6. To maximize your productivity
Step 1. Set your Goals
To see bigger picture
To do many things
7. Step 2. Prioritize your tasks
Important and urgent
Urgent but not Important (Need to be done as soon as possible
but when it be completed they don’t have any values)
Important but not urgent
Not Important not urgent (Those basically leaser activities. for
example-sleeping)
8. Step 3. Learn to delegate
When your goal is more, you deal with so
many works and the time is less then you
can distribute task and delegating it to
complete the tasks. For example- Works in
any programs, Professional work or Office
tasks.
9.
10. Step 4. Start with small tweaks in your schedule
It doesn’t mean that you can change your life at ones. To managing
you time you can wake up 10 minutes earlier that you design, stay 20
minutes in social media, reading books or novels and spent some time
to put on your skill development. It is that how much you effectively
spent your schedules. When you do it daily you used with it. It makes
you better to manage your time.
11. Step 5. Set clear deadlines
How much time you spent to finish your assignment?
It might be hard to keep track your time but to keep track
your time it is necessary to set a deadline. If you set the
deadline you would possible to finish it on time. If you
choose your time limit for each task it is easy to complete it
and you can keep track of them. You can maintain a
calendar. That might be helpful to track your time better. A
calendar can help you to know what have to do and when.
12. Step 6. Plan your meals ahead
How much time you spent for cooking and taking your meal?
It is also need to fix a time to design your
schedule. You must have an idea that how much
time you spent for this purpose and how you could
following it for next. May be sometime you cooked
then eat, some time you only eat or sometime you
go outside to taken meals.
13. Exercise!
• How much time you spent to finish your assignment?
• How much time you spent for cooking and taking your meal?
14. Step 7. Say no to multitasking
It Causes a Loss of Focus
Causes Stress
Wastes Time
Results in Lower Quality Work
It's Bad for Your Mind
Reduces Your Productivity
Drains Your Creativity
15. Key Activities
Framework Time Management
Training Outline (Hours)
5 Min Introduction
10 Min Step 8. Link your action to your goals
10 Min Step 9. Block out things that can distract you
10 Min Step 10. Schedule your day ahead of time
10 Min Step 11. Take breaks and unwind before sleep
10 Min Break time
10 Min Step 12. Learn how to say “No”
10 Min Step 13. Don’t get lost in the details
10 Min Step 14. Keep your inspiration and motivation
10 Min Exercise
20 Min Openness
15 Min Questions?
Day 2
16. Step 8. Link your action to your goals
The goals you are aiming for. For example-money, love,
fame, luxury whatever you want.
The spending time you are doing
17. Step 9. Block out things that can distract you
A lot of people have problem with
distraction and frustration. Those thinks
that can distract you remove from your
brain. Distraction can easily drug you into
spiral on low productivity and frustration.
So preventing this, block those things
that might you distract.
18. Step 10. Schedule your day ahead of time
An easy way to do this,
planning your day in every
week.
Allow half an hour to do this
plan for the next week in the
end of the running week.
Also take 5 min at night to
look at the next day schedule.
19. Step 11. Take breaks and unwind before sleep
To be more productive and do your
assignment in time you need enough breaks
and sleep. Those relaxing period shouldn’t
be long. 10-15 minutes is enough to
decompress your brain. In those minutes
you can check internet, talk to others, and
listen some music, read something.
20.
21. Step 12. Learn how to say “No”
• If you are not sure you hand over the current
• If haven’t enough time to finish it that you already have
Don’t take any
new assignment
Just learn to say “NO” or delay those project or latter
do it.
Pay attention your timeline and do the project that
you already have
22. Step 13. Don’t get lost in the details
It is not necessary to learn detail about your task after the task is completed.
Try to make everything perfect but being a perfectionist is good in some
situation when you have a lot of time to complete a task. Don’t waste of your
time; also keep in mind the quality of the task. Sometime to make something
perfect can make you frustrate and create sadness.
23. Step 14. Keep your inspiration and motivation
After a days or week continuous work you may
feel down. That is normal. But it loss you down
and it makes you sad. In this case you need to talk
with someone that you find inspirational. It may
your collogues, your friends, your boss or any
other. Inspiration and motivation are directly
related to your productivity. So it’s important to
have them.
