Webinar #4 an empty inbox - is it possible (or even desirable) slideshow

Webinar #4:
An Empty Inbox:
Is it possible (or
even desirable)?
Steuart Snooks
E-mail Strategist &
Productivity Expert
www.emailtiger.com.au

Solutions for Success 2013 www.emailtiger.com.au
This webinar will uncover the two main reasons
why most of us struggle to ever clear the inbox and
show a proven process to help you handle each message
only once and get your in-box empty each day.
This webinar discusses;
• the proven 4D approach to get (and keep) your in-box empty
• getting to zero from where you are now
• how to manage activities and tasks that arrive via e-mail
• how to manage e-mails when you’re waiting for a reply
What you learn will change the way you work forever!
Webinar overview

7 Reasons to Keep the Inbox Empty
1. An overloaded inbox causes stress
2. Avoids multiple handling of e-mails
3. Things are not lost or forgotten
4. The inbox is NOT your to-do list
5. Avoids procrastination and indecision
6. Avoids being interrupted by new messages
7. There are more appropriate places to store email
messages
Details for above will be sent in an article as follow up to this webinar

Handle each message only ONCE . . .
by using the 4D methodology
How to keep the inbox empty

Best times to check email?
Research shows that for most people, in most office-based roles,
checking e-mail at 4 planned times a day (to a max of 45 mins each
time) allows you to turn all e-mail around in a 24 hour period.
Early in the day, as ‘second thing’ (after
checking your calendar!1
2
3
4
About 30-45 minutes before your lunch
break (NOT mid-morning)
Any time that suits you during the afternoon
About 30-45 minutes before you finish
for the day

The Paradox of Choice
Example – 24 jams vs 4 jams
Which one led to more sales?

• WHERE - File (Move to a Folder / File along with)
• WHEN - Convert to a Task or Calendar item
• WAIT - Add to a Wait/Watch List/Pending Reply folder
The 4D methodology
DITCH / DELETE
DEAL (<2 mins)
DELEGATE
DECIDE
1:
2:
3:
4:

Decide
Homocide
Genocide
Suicide
Family of words which
means ‘to kill off’

Using the Preview Pane
1: NO preview pane
2: RIGHT viewing pane
3: BOTTOM viewing pane
There are 3 choices in the way you view your inbox
• Provides very little
information
• Gives lots of distraction
• Hard to stay focused
• 3 unnecessary mouse
clicks
• Provides lots of
information
• Still gives lots of
distraction
• Hard to stay focused
• Gives very little
distraction
• Provides lots of
information
• Easier to stay focused

Using Automation
Establish rules to automate
decisions and processes
“CC” rule
Use auto-signature to ‘train’ others

Using Automation

Using Outlook Tools

How to quickly empty your inbox TODAY!

1. Highlight any email in the inbox
2. Then click the Ctrl and A keys together to select all emails in the inbox
3. Drag and drop the emails from the inbox across to the backlog folder
How to quickly empty your inbox TODAY!

How to Write
Effective Email
Communications
Help! Where Should I Keep
All This Email (and find it
again quickly later)?
Constant E-mail
Interruptions &
multi-tasking – is
there a better way?
Introduction to Email
Overload and What You
Can Do About it
How to Get What You
Want From Every
Email You Send
An Empty In-box:
Is it possible (or
even desirable)?
Why you should
NOT check email
first thing in the
morning!
Email Mastery
Webinar Series

Email Mastery
Webinar Series
Halve the time,
double your results and
triple your productivity
when using e-mail
Steuart Snooks
E-mail Strategist &
Productivity Expert
www.emailtiger.com.au

Webinar #4 an empty inbox - is it possible (or even desirable) slideshow

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