Presented at the Sage User Network Meeting at The Sage Gateshead on Feb 22nd 2010. Show riteTIME labour tracking software integrated with Sage Line 500 or Sage ERP 1000 WIP Tracking. Plus Preactor Mid Batch updates!

1. www.sl-ect.co.uk
Sage User Network Meeting
The Sage
February 22nd 2010
Including: Interface between riteTIME and Sage Line 500 / Sage ERP 1000
www.sl-ect.co.uk

2. www.sl-ect.co.uk
Contact:
Steve Littlewood
0844 358 0777
Mob. 07791 862 556
Email. steve@sl-ect.co.uk
www.sl-ect.co.uk
www.sl-ect.co.uk

3. www.sl-ect.co.uk
M.I.
Manufacturing Intelligence

4. www.sl-ect.co.uk
What Does It Do?
 Enables you to replace manual timesheets - by collecting real-time
data from the shop floor using touch screen terminals

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Quick Demo
 A quick look at a live system
 Open a riteTIME terminal session
 Clock in as an employee
 Create a Sage WO for BB BIKE
 Tell the system that I am working on order no. ????
 And leave it like that to build up some hours while we look at more
slides!

6.  riteTIME slides.......
www.rite-soft.com

7. Labour Tracking
When Data Entry is Simple,
Accurate Data is Collected.
www.rite-soft.com

8. Business Benefits
With riteTIME, plant managers can:
Better monitor performance on the shop floor
with accurate, real-time information
Collect data in a way that’s simple enough for
your workforce to use
Streamline processes so that your employees
can spend more time doing their work than
documenting it
www.rite-soft.com

9. Business Benefits
riteTIME enables you to increase CONTROL and EFFICIENCY:
Find the true costs of making items – per department or product
Automate the entry of timesheets – reduce errors and triple-entry of data
Scale-ability – double the number of operators without doubling the admin costs
Reconcile hours worked to make payroll faster and more accurate
Calculate bonus payments that are based on “standard hours earned”
Motivate employees by giving them a real-time view of how they are performing
Monitor your production facility in (near) real-time. Are you doing what you
planned? What is the factory efficiency versus standard?
Record scrap as it happens, with reason codes
www.rite-soft.com

10. Standard Features
 Site Configurable  Backend database is SQL Server
2005/2008 32/64 –bit
 Eliminate paper job tickets
 Enabling and disabling features is as
 Very easy to use easy as checking and un-checking
items
 Record production labor in real-time
 Record job punches and/or hours
 Enable employees to work multiple entry
jobs at the same time
 Supervisor editing
 Enable employees to work job sets
 Configurable data validations
 Use barcodes and/or popup data
listings  Multi-lingual – currently enabled for
English, Spanish and French
 Deploy messages to people
www.rite-soft.com

11. Typical Shop Floor Data Collection
riteTIME replaces
the paper job
tickets and other Hand written
Supervisors
pick up and
Time tickets
delivered to
time tickets review time accounting
manual operations tickets
for recording
Next Day
employees’ time
against jobs or
work orders. Time tickets
manually
Time tickets
manually
keyed into keyed into
ERP other system
Reporting of production labour
www.rite-soft.com

12. Shop Floor Data Collection
 riteTIME records this information in
real-time. Log in on
touch screen
 Whenever an employee logs in or terminal
out of a job, riteTIME instantly
records it in the SQL database.
riteTIME
 By storing this information on a real- sends labour
data to other
time basis, management reporting systems
and information processes can
report on data as of the moment the Reporting of production labour
reporting or processes are executed.
www.rite-soft.com

13. Overall System Design
Touch Screens People riteTIME ERP / MRP
Server App /
Database
Time &
labour
Excel
Integration Manager
Reporting
Engine
www.rite-soft.com

14. Types of Entry
Clients that use
travelers and/or
barcodes can
attach scanners to
the terminals to
riteTIME comes with a “virtual scan the barcodes
keyboard” for clients that will
use touch screens and will
need the ability to enter
information as they would
from a keyboard
Clients NOT
using barcodes
can select from
popup lists
OR use a normal PC and screen
with mouse and keyboard!!
www.rite-soft.com

15. Detailed Look
 Four main entities:
People Supervisors
Terminals Jobs / Work Orders
www.rite-soft.com

16. People
 Obviously – the employees whose labour time you wish to track
 But can also create Machines as People
 For example so that a team leader could track the true machine
times, quantities and scrap reasons
 Whilst the real people just book their personal time for jobs /
meetings etc (and maybe not quantities)
www.rite-soft.com

17. Supervisors
 Supervisors are “people”, but they have extra functions available
 To correct or add transactions for people
 They are linked to the people in their team
 For example to quickly add a transaction for all people in the team
 Such as book time spent in a meeting that all attended
www.rite-soft.com

18. Terminals
 “Soft” terminals are added in the configuration
 They represent physical terminals
 Two terminals could run with a different set of prompts
 Terminals can be linked 1:1 with a person
 Or can ask for the person on every transaction
 They can be linked 1:1 with a machine
www.rite-soft.com

19. Jobs / Works Orders
 Orders are probably imported from the ERP system
 With validation that the job is current
 And that the selected operation is allowed for the selected order
 But riteTIME can work as a stand-alone system
 Possibly just asking for people, department / cost centre and time
www.rite-soft.com

20. Data Captured by riteTIME
Captured for ALL Transactions
 Employee
 Terminal where punch was created
 Date and time of the punch
 Supervisor that made edit (if edited)
 Type of transaction (start, stop, etc…)
 Total time between start and stop
 Notes
 Date and time it was sent to other systems (ERP / Payroll)
 Group ID (if part of a group punch)
www.rite-soft.com

21. Data Captured by riteTIME
TYPICAL User-Defined Data to Capture
 Job
 Operation
 Work Center
 Machine
 Scrap Quantity
 Good Quantity
 Up to 10 pieces of data per transaction
 …arranged in a sequence to suit your process….
www.rite-soft.com

22. Client Definable Prompts
riteTIME allows you to define the information you want to collect from
your employees.
The 10 user-defined data fields can be defined by you and prompted for
in a sequence that you decide.
Prompts Example 1 Prompts Example 2
Choose any job, then only operations for that job Terminal defines machine, only jobs for that machine can be selected
Works Order Machine
Operation Works Order
Machine Operation Add the
Scrap
Scrap Qty Scrap Qty Reason
Good Qty Good Qty etc...
www.rite-soft.com

23. Administrative Setup
Set up exactly
what you want to
prompt your
employees for
when they log
time against
jobs/work orders.
Different terminals
can prompt for
different
information,
or all terminals
can prompt for the
same items.
www.rite-soft.com

24. What Can Employees Do?
Employees Can (if permissions allow)
 Punch In/Out like on a time clock
 Punch In/Out for jobs
 Enter total hours on a job
 Enter Notes on jobs
 Look at their punch history
 Look up jobs to see where they are at and what work has
been performed on them
www.rite-soft.com

25. What Can Supervisors Do?
Supervisors Can (if permissions allow)
 Perform all functions that an employee can perform
 Edit dates and times
 Delete transactions
 Approve transactions
 View and edit their employees jobs
 View and edit an individual employee’s jobs
 Perform group edits for multiple employees at the same time
 View who is currently logged in
www.rite-soft.com

26. Job Transaction Types
Only One Job at a Time Job Sets
More Than One Job at a Time
Time can be allocated:
• Evenly
• Each job gets total time
• Split according to qty
Each job gets actual time
www.rite-soft.com

27. Job Operations
These buttons appear and disappear depending on the employee’s security
access and status of the currently selected job/job set
www.rite-soft.com

28. Job Operations
Single Job Operations
Job Set Operations
www.rite-soft.com

29. Employee’s Jobs Screen
Shows the currently
active jobs for the
employee as they enter
the job screen.
Employees select the
function they want to
perform.
This particular example
is for an employee that
is allowed to work more
than one job at a time.
www.rite-soft.com

30. Job Detail
The detail screen for
data related to a
specific employee
working on a specific
job.
Where employees
will select, enter or
scan data associated
with the job they are
working on.
www.rite-soft.com

31. Supervisor’s View
Date range to
view
Display filter
Operation
buttons. These
appear and
disappear
depending on
status and
security.
All transactions
of the
supervisor’s
employees
www.rite-soft.com

32. www.sl-ect.co.uk
Interfaces
Interfaces......

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Interfaces
 Payroll and HR software
riteTIME is a software solution designed to automate the collection
of time used on Jobs, Operations, Machines, Work Centers and to
record Quantities (completed, scrap, etc.).
riteTIME is not a payroll system and does not apply any payroll
policies or breakout the clocked times into pay types such as
Standard, Overtime and others.
However, the raw data for each person can be sent to a
spreadsheet or third party payroll software.
For example that software may have logic to say that someone
clocking in to the building at 7:49am should only be paid from 8:00am
onwards. riteTIME does not do this calculation.

34. www.sl-ect.co.uk
Interfaces – Sage
 Interface between riteTIME and Sage Line 500 / Sage ERP 1000
 Sage WOs have a live link into riteTIME to control which jobs are
available to run
 riteTIME sends information back to Sage to update Works Order
quantities, hours and costs

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Interfaces – Sage
 Sage WO on drop-downs in riteTIME:

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Interfaces – Sage
 Data sent back to the Sage WIP Status enquiry:
Or F10 to see the hours....

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Interfaces – Sage
 What else in in the pipeline?
 Looking to partner with a client who would gain from using this
factory data to automate WO Issues and Completions:
 If one BOM level has multiple operations and spans say 3
days then the quantities coming out of the FIRST operation
can be used to do a backflush from stock of the materials /
components, rather then waiting until the end of the WO!
 Why book quantities out of a FINAL operation and re-key the
same information in WO Completions to say that the same 100
need booking into the warehouse? Get the system to do it!

38. www.sl-ect.co.uk
Do I Need Routings?
 No, but you’ll get more from Sage and riteTIME if you do have them
 In Sage then the knock-on benefits are many:
 Planning
 Costing – calculate STANDARD costs
 Shop floor instructions from text blocks on routings (WIP module)
 Add riteTIME to complete the circle:
 Costing – compare ACTUAL costs versus STANDARD
 Efficiency – compare ACTUAL hours used versus STANDARD
hours earned from the quantities made
 Leading to reports showing the efficiency of people, products,
departments or in total for the whole business
 Display the shop floor instructions on the same terminal that is
used to collect the times

39. www.sl-ect.co.uk
Do I Need Routings?
 Should I build up all the routings before implementing riteTIME?
 You choose – but note that you can use riteTIME to generate routings!
 By initially configuring riteTIME to ask for:
 Machine
 Times and Quantities (  std time per item )
 Description
 And then upload these to Sage (Import from Excel available)

40. www.sl-ect.co.uk
Interfaces - Preactor
 There is an established interface between riteTIME and
 Preactor system sends a list of valid jobs to riteTIME to control
which jobs are available to run
 riteTIME sends information back to Preactor to monitor progress
against the plan
 Example of “Mid-batch updates” ..........

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Interfaces - Preactor
Grey line = Now
Green section = Progress from riteTIME = Behind schedule
So job P14940 = Ahead of schedule

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Sage Interface Reports
Factory Performance
Factory Efficiency for the Week

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Sage Interface Reports
Others
 Who’s IN or OUT
 Employee clocked hours per week (for payroll use)
 Comparison of clocked hours versus WO and Indirect hours to
look for missing time
 Detailed WO reports showing where and when the variances
occurred
 Real-time list for each machine of
 Current job
 Status – setup / running / suspended
 Current efficiency %

44. www.sl-ect.co.uk
Live Demo
 Lastly.... a more detailed look at a live system
 Book some quantity against our new WO
 Add some indirect hours for a meeting or training
 Clock out for lunch
 Look at some reports

45. Business Benefits
riteTIME enables you to increase CONTROL and EFFICIENCY:
Find the true costs of making items – per department or product
Automate the entry of timesheets
Scale-ability – double the number of operators without doubling the admin costs
Reconcile hours worked to make payroll faster and more accurate
Calculate bonus payments that are based on “standard hours earned”
Motivate employees by giving them a real-time view of how they are performing
Monitor your production facility in (near) real-time. Are you doing what you
planned? What is the current efficiency level against standard times?
Record scrap as it happens, with reason codes
Plus
Build routings in Sage for added benefits
Any questions?
www.rite-soft.com

46. www.sl-ect.co.uk
Contact:
Steve Littlewood
0844 358 0777
Mob. 07791 862 556
Email. steve@sl-ect.co.uk
www.sl-ect.co.uk
www.sl-ect.co.uk