Agenda for Guild Council 20/10/2015

1. Buffer

2. Guild Council
Agenda:
20-Oct-15 1:30pm-2:30pm

3. Agenda
• 5 minutes (arrival buffer)
• Governance
– Introductions / Apologies
– Process Reminder
• Student Ideas
– 1. Sanitary Bins in Halls
– 2. Men’s Rights Activist Tears
– 3. Condoms in the Forum
– 4. Free NUS Card
– 5. Forum Library desks
– 6. Washington Singer Café
– 7. Secure Storage Space
– 8. More Water Fountains
– 9. Thunderbirds are 50
– 10. Guild Lanyards
– 11. Hand Dryers in the Forum
– 12. Manifesto Pledges
– 13. Mental Health Stall
– 14. Election Results publication
– 15. Harmful Socials
– 16. Personal Tutor Hours
– 17. Green Wi-Fi zones
– 18. Left-handed Chairs
– 19. Water Temperature in Bathrooms
– 20. Exeter University Theme Song
– 21. Lopes Social Dining
– 22. Abolish Guild Council
– 23. Laundry Cards
– 24. Single Sign-on Service
• 5 minute break
• Reports
– Reports – 60 Seconds
– Guild President,
– VP Activities,
– VP Education,
– VP Welfare & Diversity
• Any Other Business

4. Ideas Processes Reminder
• Pass or Fail is Council’s job – and
mostly with regards to Neutral Ideas.
• Automatic Passes should be passed
unless Council has a valid reason to
fail (unfeasible or similar.)
• Automatic Fails should be failed
unless the meeting has an individual
present who is willing to take on
Project Management as a Change
Agent.
• Neutral Ideas have already been
discussed – Councillors are
encouraged to join the debate online.
• Discussion in Council should be on
quick points of the Project only – more
detailed project input can be done
with Sean as the project support staff
for Idea outcomes.
• All of this was agreed in principle by
this Council at Handover or the
meeting after.
• Major changes to the way Ideas
works in year (i.e. more time to
discuss them) will mean having to
hold 2 or 3 hours more of Council per
week in order to process the volume
of Ideas coming through this year.
• The process was shaped this way to
handle volume – we predicted more
Ideas this year; we have to be able to
deal with them in good order.
• Many of you made manifesto pledges
for better and improved process
– that includes efficiency

5. Ideas Useful Suggestion
• From the Paxman
Academy Feedback Form:
• To take suggestions
and input on Student
Ideas into Scrutiny
during the “Ideas” part
of the session.
• For the remainder of
this term, please
attempt to give
constructive
suggestions for
implementation of
Ideas to Sabb Officers
during scrutiny.
• Don’t forget you can
also tweet.

6. 1. Sanitary Bins
99
16
0321
To supply sanitary bins in all the toilets of
shared bathroom accommodation where
necessary
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
No Vote:
Change Agents Project – for information only
 Votes: 118
 Positive: 97.5%
 Mean Rating: 4.75
Pass / Fail Ratings
Notes:
Overwhelmingly positive
response on all factors.
Has cost implications, but
is wanted/required and
should therefore be
pushed for by the Guild.

7. 2. Men’s Rights Activist Tears
88
13
7
3
31
15
Men's Rights Activist tears to be bottled and
sold at the Guild Shop.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
No Vote:
Idea fails as being Ultra Vires – this is, legally speaking,
well outside the aims and powers granted to Charities
under UK law.
 Votes: 157
 Positive: 64.4%
 Mean Rating: 3.50
Pass / Fail Ratings
Notes:
All ‘tear producing’
methods available would
appear to violate the UN
Convention Against
Torture.
There is no such existing
commercial product.

8. 3. Condoms in the Forum
52
34
7
10
6 2
Multiple free condom boxes in the forum. It is
too intimidating going to the student health
centre or to the health centre in town.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (one out of three failed.)
GREEN: Give project to VP Welfare to implement immediately.
 Votes: 111
 Positive: 77.4%
 Mean Rating: 3.99
Pass / Fail Ratings
Notes:
Can usually source free
condoms from many
places.
Distribution points to be
negotiated, and stocked.

9. 4. Free NUS Extra Card
45
8
8
10
24
2
Free NUS Extra card available to students
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to Guild President
 Votes: 97
 Positive: 54.6%
 Mean Rating: 3.35
Pass / Fail Ratings
Notes:
The Guild could not do
this – those cases where
it happens are funded by
the Institution (Uni.)
It is also effectively
granting a benefit which
is subject to democratic
removal (affiliation vote)

10. 5. Forum Library Desks
33
13
2
4 20
The Guild should lobby Forum Library Staff to
do more about people selfishly reserving
study desks.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to VP Education for implementation.
GREEN: Pass to Campaigns Working group to raise
awareness of space use/campaign for additional space.
 Votes: 54
 Positive: 85.2%
 Mean Rating: 4.31
Pass / Fail Ratings
Notes:
Whilst the Facebook ban
was over-reaching (Idea
last year) this is within the
general purpose of the
existing ‘Take a Break’
scheme.

11. 6. Washington Singer Cafe
10
14
4
2
5
2
Washington Singer needs a social/café for
psychology students to spend time together,
eat, drink and work.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to a Sabbatical Officer
 Votes: 37
 Positive: 64.8%
 Mean Rating: 3.43
Pass / Fail Ratings
Notes:
Centralisation of services
was completed two years
ago. Some of that
centralisation has been
reversed (i.e. Queen’s)
but it is not general policy
to expand locations for
services.

12. 7. Secure Society Storage
34
17
4 001
Secure storage space for valuable society
equipment has effectively run out.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 of 3 passed)
AMBER: Pass to VP Activities to implement a storage
space consultation and delivery plan.
 Votes: 56
 Positive: 91.1%
 Mean Rating: 4.46
Pass / Fail Ratings
Notes:
Storage is always a
problem – space costs
money on campus, and
without taking that rental
from Society funds the
Guild would have to find
an income stream for
storage space.

13. 8. More Water Fountains
84
19
4103
Install more free water fountains
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Automatic pass, should be implemented.
AMBER: Pass to VP Activities to get action from Campus Services.
GREEN: Pass to Env. & Ethics working group to liaise with SGU and
deliver the campus maps with service markers.
 Votes: 111
 Positive: 92.8%
 Mean Rating: 4.59
Pass / Fail Ratings
Notes:
More is not the issue – it
is one of information
about locations.
Pass to Environment &
Ethics Working Group in
order to check and deliver
on the ‘map’ of facilities.

14. 9. Thunderbirds are 50
14
3
5
6
7
7
The Guild should publicise the 50th
anniversary of Gerry Anderson's
Thunderbirds.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Automatic Fail of all 3 tests
AMBER: Individual Rescue by a Guild Councillor
 Votes: 42
 Positive: 40.4%
 Mean Rating: 2.76
Pass / Fail Ratings
Notes:
Automatic fail

15. 10. Guild Lanyards
33
15
4
3
15
4
Bad ass guild lanyards for all elected guild
positions
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to Guild President for action
 Votes: 74
 Positive: 64.9%
 Mean Rating: 3.49
Pass / Fail Ratings
Notes:
Costs could not be
ascertained in time for
Council.

16. 11. Hand Dryers in the Forum
30
19
21 3 1
Replace the hand dryers in the women's
toilets by the Ram/Costa
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
AMBER: Pass to VP Activities to implement
GREEN: Pass to Environment & Ethics Working Group
 Votes: 56
 Positive: 87.5%
 Mean Rating: 4.23
Pass / Fail Ratings
Notes:
Tests held by staff prove
the air-blade style dryer
dries in half the time.
There are also 550w
‘blade’ models on the
market which have
reduced CO2 impacts and
power consumption.

17. 12. Manifesto Pledges
22
7
3
3
2 2
Print or include manifesto pledges alongside
Sabb images and media
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed).
AMBER: Pass to Guild President to implement.
GREEN: Pass to Guild Chair to moderate and implement a
working method.
 Votes: 39
 Positive: 74.3%
 Mean Rating: 3.97
Pass / Fail Ratings
Notes:
Increase and promote
transparency and
accountability.
This is in addition to the
online pages, not to
replace them, and not
unaware of them.

18. 13. Mental Health Stall
19
18
5
5
02
Mental Health stall in the Forum
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed.)
AMBER: Pass to VP Welfare & Diversity.
GREEN: Pass to Liberation Campaigns Council to address
the issues of cross-cultural/national relevance.
 Votes: 49
 Positive: 76.5%
 Mean Rating: 3.92
Pass / Fail Ratings
Notes:
Impractical (Voice)
Tackle stigma
Signposting
There are cultural issues
which affect International
students from different
cultures that have not
been considered.

19. 14. Election Results
21
8
7
11
5
The Guild should publish results of all
elections
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed)
GREEN: Pass to Student Elections Officer to work with
Gary on changes to the Bylaw to implement ‘live first’
process subject to a take down procedure.
 Votes: 43
 Positive: 67.4%
 Mean Rating: 3.74
Pass / Fail Ratings
Notes:
We have had complaints
from students who do not
win about publishing full
results.
We can change the Bylaw
to reflect publishing by
default, but are always
subject to individual ‘take
down’ requests.

20. 15. Harmful Socials
40
124
10
24
5
Harmful socials need to be recognised by the
Guild as unacceptable
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 out of 3 passed.)
AMBER: Pass to VP Welfare & Diversity to work with other
Sabbs and groups to define ‘harmful’ and ‘unacceptable.’
GREEN: Pass to Intersectionality Working Group for more
precise investigation and suggested working plans.
 Votes: 95
 Positive: 54.7%
 Mean Rating: 3.2
Pass / Fail Ratings
Notes:
Subjective point – who
decides.
A lot of blame for the AU
here, with no recognition
of any fault.
Needs more careful
analysis and action.

21. 16. Personal Tutor Hours
42
26
7
5
4 4
Our timetable should include our personal
tutor's office hours.
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (2 out of 3 passed)
AMBER: Pass to VP Education to take to the University
 Votes: 88
 Positive: 77.2%
 Mean Rating: 3.97
Pass / Fail Ratings
Notes:
Functionality and cross-
platform use of calendar
outputs – there are
several sources of
information which don’t
tie together in a single
place.

22. 17. Green Areas WiFi
53
23
5 3 20
Improve coverage of UoE wifi to cover the
greenery areas of the campus
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (2 of 3 passed)
AMBER: Pass to Guild President to work with Budget Scrutiny
 Votes: 86
 Positive: 88.3%
 Mean Rating: 4.42
Pass / Fail Ratings
Notes:
Lack of phone signal is
some areas means wifi is
relied on for data.
Useful to combat lack of
interior study space.

23. 18. Left-Handed Chairs
38
18
5
4
4
7
Left-handed chairs!
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (2 of 3 passed)
AMBER: Pass to Guild President for implementation.
 Votes: 76
 Positive: 73.7%
 Mean Rating: 3.80
Pass / Fail Ratings
Notes:
Chairs referenced were
Alumni Auditorium,
costing more than £500
each.
Asking for a commitment
to ambidextrous furniture
in all future purchasing
would partially answer.

24. 19. Hot water in Bathrooms
15
13
4
9
4 2
Reduce the water temperature of taps in the
bathrooms (especially girls loo outside the
Ram)
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Automatic Fail
AMBER: Pass to Change Agent, if one present.
 Votes: 47
 Positive: 59.6%
 Mean Rating: 3.43
Pass / Fail Ratings
Notes:
Direct energy is not used
to heat the water, so not
a sustainability issue.
Aesthetic/subjective on
water temperature for
hand washing.

25. 20. Theme Song
37
10
6
11
14
3
Exeter University should have a theme song
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (1 of 3 passed)
AMBER: Pass to VP Activities to implement
 Votes: 81
 Positive: 58%
 Mean Rating: 3.44
Pass / Fail Ratings
Notes:
Jazz Combo remix of
Bound 2 / Yellow
Submarine
Benny Hill Theme Song
Supper’s Ready by
Genesis

26. 21. Lopes Dining Room
1
8
8
6
4
1
In Lopes dining hall we need to have long
tables to make it more social
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
No Vote:
Automatic Fail
May be rescued by individual Change Agent if any are present.
 Votes: 28
 Positive: 32.2%
 Mean Rating: 2.75
Pass / Fail Ratings
Notes:
Automatic Fail

27. 22. Abolish Council
19
9
811
22
2
Abolish the Guild Council and replace with
Direct Democracy
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
NO VOTE:
Guild Council may not decide an issue of it’s own existence
 Votes: 71
 Positive: 39.5%
 Negative: 46.5%
 Mean Rating: 2.80
Pass / Fail Ratings
Notes:
On the principles of
participative democracy
which are built-in to
Student Ideas the Idea
falls – it has failed every
test.

28. 23. Laundry Card
98
19
6
7
11 1
Students in University Accommodation should
get a Laundry card worth 25 washes (for
about one wash every week)
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Neutral (2 of 3 passed)
AMBER: Pass to Guild President – comes under priorities for Budget Scrutiny Group
GREEN: Pass to Environment & Ethics Working Group as issue of sustainability
 Votes: 142
 Positive: 72.4%
 Mean Rating: 4.29
Pass / Fail Ratings
Notes:
Many Ideas about
Laundry; particularly cost
again this year.

29. 24. Single Sign On
62
17
1110
Improve the Single Sign On Service
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
Votes:
RED: Fail Idea – Automatic Pass, Council should not fail without clear reason.
AMBER: Pass to VP Education to take action with IT Services.
 Votes: 82
 Positive: 96.3%
 Mean Rating: 4.68
Pass / Fail Ratings
Notes:
Automatic Pass
Sign-on required for ELE,
ExeHub, SRS – single sign
on is not an accurate
description in context.

30. Break

31. Sabb Reports
• 60 second Sabb Reports
– Guild President
– VP Activities
– VP Education
– VP Welfare & Diversity

32. Any Other Business
• Correcting failure
– No current failing Ideas or projects which
require Council votes.
• ‘Anything else from the floor?