This document provides guidance on technical writing. It discusses planning the writing process, focusing on clarity, correctness, conciseness, control and coherence. It also addresses using plain language and avoiding gendered terms. Additional sections cover formatting techniques like substituting wording and parts of speech. The document instructs on using first, second and third person point of view. It lists the typical sections of a technical report and concludes with tips on knowing the audience and maintaining an impersonal, straightforward style with sufficient detail.

1. SURAJ DHALWAR

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Planning/
Rethinking
Writing
Revising
 Planning
 Writing-5C
 Committing to
Writing Process

3. Identify your audience and their expectations
Know your purpose Know your material
Understand the writing task at hand
Organize your thoughts and materials
Budget adequate time to write, review, revise and edit
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4. 1. Clarity
2. Correctness
3. Conciseness
4. Control
5. Coherence
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5. mankind → humanity
best man for the job → best person for the job
the common man → average person, ordinary people
mailman → mail carrier
congressman → congressional representative
policeman → police officer
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6. Category Example Subtitle
Nouns Utilization
Functionality
Use
feature
Verbs Facilitate
Finalize
Cause
end
Adjectives Aforementioned
Individualized
Mentioned
individual
Adverbs Firstly,
Secondly
First
second
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7. (already) existing never (before)
at(the) present (time) none(at all)
(basic) fundamentals now(at this time)
(completely) eliminate period(of time)
currently(being) (separate) entities
(currently) underway start(out)
introduced (a new)
mix(together)
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8. Substitutions of Common Phrases, Plainer
Synonyms.
a number of → few, many, several, some
a majority of → most
accordingly → therefore
actually → (consider eliminating this word)
additional → more, added, other
adequate number of → enough
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9.  Describing events as a participant, such as “I raced to catch the train
before it could enter the tunnel” (told in the first person because it
uses “I”)
 Giving instructions to someone directly, such as “You must catch the
train before it reaches the tunnel” (“you” is used for second person)
 Relating events about others, such as “He failed to catch the train
before it reached the tunnel” (third person because of “he”)
 First person uses: I, we
 Second person uses: you
 Third person uses: he, she, it, one, they
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10.  Title + Certificate + Acknowledgement
 Abstract + Keywords + Contents
 Introduction
 Literature survey
 Problem formulation + Hypothesis
 Design of Experiments
 Results and Discussion
 Conclusion and Future scope
 References
 Appendices
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11. Know your audience.
Use an impersonal style.
The writing should be straightforward.
 Gather information from a number of sources.
Be thorough in description and provide enough
detail to make your points.
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12.  http://grammar.yourdictionary.com/word-
definitions/definition-of-technical-writing.html
 http://www.ncbi.nlm.nih.gov/books/NBK993/
 www.tcd.ie/Student.../reports_pg/Writing%20Scientific%20R
eports.ppt
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