Building the Perfect Microsoft 365 Tenant - Microsoft 365 Virtual Marathon

MICROSOFT 365
Virtual MARATHON
May 27 & 28, 2020
36 hours / 2 days
MICROSOFT 365 VIRTUAL MARATHON
Building the Perfect Microsoft 365 Tenant
CHIRAG PATEL
Microsoft 365 Consultant
@techChirag
Broughtto youby:
TheGlobalMicrosoft Community
M365VirtualMarathon.com| #M365VM

MICROSOFT 365
Virtual MARATHON
May 27 & 28, 2020
36 hours / 2 days
Mark Your Calendars:
March 23-25, 2021
MGM Grand Resort
Las Vegas, Nevada, USA
M365Conf.com
#M365CONF
TheSharePoint Conferenceis nowTheMicrosoft 365 CollaborationConference
Broughtto youby:

THANK YOU TO ALL OUR GENEROUS SPONSORS
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MICROSOFT 365
Virtual MARATHON
May 27 & 28, 2020
36 hours / 2 days
RAFFLE
Visit the Vendors Booth, Sessions and Watch the Videos… Submit Your Answers to Enter the Raffle
Broughtto youby:
You need at least 5 correct answers then submit for a chance to win one of 3 Oculus Quest All In One.
https://bit.ly/m365raffle

CONSIDER DONATING TO THE FOLLOWING CHARITY RELIEF FUNDS:
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10% OF FUNDS FROMSPONSORS GOTO SUPPORT COMMUNITY RELIEF.
FOR MORE INFORMATION WRITE TOINFO@M365VIRTUALMARATHON.COM

 Based in London, UK with over 20 years in IT
 Delivery Lead, IT Pro, Solution Architect, Trainer
 Enjoy working with Office 365, SharePoint, Microsoft
Teams, Power Platform
 Deployment & Consultancy Services, Upgrades &
Migration, Solution Development and Service Adoption
 Trusted Associate for Microsoft Gold Partners
Technology Consultant
Chirag Patel
30+
Conference Sessions
20+
Recommendations
10+
Charity Rides
@techChirag
CLD267x: Enabling Teamwork with Microsoft Teams
CLD277x: Microsoft Service Adoption Specialist

Speaker
Chirag Patel
@techChirag
UK 2011-2014 #spsuk
EMEA 2011 #spsemea
India 2012 #spsindia
Belgium 2016, 2017 #spsbe
Cambridge 2017 #spscambs
Paris 2015 #spsparis
Madrid 2016 #spsmad
Barcelona 2017 #spsbcn
London 2015-2017, 2019 #spslondon
Leicester 2019 #spsleicester
slideshare.net/techChirag

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Session Overview
Microsoft 365
Services Deployment
Microsoft 365 Groups
SharePoint Online & Teams
Security & Compliance
Adoption & Support
Keeping up to date

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Microsoft 365
Desktop Apps
Word, Excel, PowerPoint, and
more
Online Services
Exchange, OneDrive, Yammer
SharePoint, Microsoft Teams
Business Apps
Microsoft Bookings, Outlook
Customer manager
Everything in Windows 10
Pro
Plus…
 Windows Defender Security
Controls
 Windows Autopilot
 Automatic Office apps
deployment
 App protection for mobile
apps
 Device Management for
Windows 10 PCs
 Selective wipe of company
data

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
So again…why Microsoft 365?
Internal
Communication
SharePoint
Communication
Sites
Yammer
Communities
Microsoft
Stream
Internal
Collaboration
SharePoint
Team Sites
Microsoft
Teams
OneDrive
Planner
Microsoft
Stream
Document
Management
File shares
Migrations
Contracts &
Agreements
Projects
Operations
External
Collaboration
Microsoft
Teams
SharePoint
Sites
OneDrive
Azure B2B
Chat / Enterprise
Conversations
Yammer
Microsoft
Teams
Outlook
Group
Conversations
Project
Management
SharePoint
Lists
Planner
Project for the
web
Project Online
Business
Applications
Forms
Power Apps
Power
Automate
Power BI
Connectors
https://www.microsoft.com/en-us/microsoft-365/products-apps-services

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Deploying Microsoft 365
https://docs.microsoft.com/en-us/microsoft-365/enterprise/deploy-microsoft-365-enterprise?view=o365-worldwide
Phase Rollout action
Identity Add user accounts to the groups for
identity-based conditional access policies.
Windows 10 Enterprise Add accounts to the groups to
automatically deploy Windows 10
Enterprise in place for users with Windows
7 or Windows 8.1.
Microsoft 365 ProPlus Add user accounts to the groups to
automatically deploy M365 ProPlus for
users with Office 2010, Office 2013, or
Office 2016.
Mobile Device
Management
Add accounts to the groups for device
enrollment and device-based conditional
access policies.
Information Protection Add user accounts to the groups for
sensitivity labels.

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Deployment Advisors for Office 365 Services
https://portal.office.com/adminportal/home#/SetupGuidance
• Self-guided support for
setting up Office 365
• Series of wizards to deploy
features and options
• Step-by-step setup plan
based on your needs
• Get full set of instructions,
videos, reference articles &
scripts
• Make changes using the
wizard
• Use during planning or after
you’ve already set up the
services

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Microsoft 365 Admin Center - Setup
 Recommendations of tasks
based on signals
 Green icon indicates task
completed
 Task details gives at a
glance info and quick
activation to complete task.

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Understanding Microsoft 365 Group
Office365Group
• SharePoint Team Site
• Shared Inbox
• Shared Calendar
• Shared OneNote Notebook
• Planner
• Teams or Yammer
Collection of resources for members to share. Resources
such as a shared Outlook inbox, shared calendar or a
document library for collaborating on files.
For email conversations between your members.
For scheduling events related to the group
Central repository for files, lists and pages relating to
your group
For gathering ideas, minutes, research, and
information
For assigning and managing project
tasks among your group members

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Tools to manage Office 365 Groups
2. Naming Policy
Naming convention set on display name and alias during create/edit
imposing custom blocked word check
3. Expiration Policy
Admins set a duration to expire groups and group owners need to attest
the continuing need for their group.
4. Soft Delete and Restore
Admins and IWs can soft delete groups, and the groups and it
contents across workloads will be stored for 30days.
5. Groups reporting
Admins can view the total groups vs. active groups and the activity across
group workloads.
1. Security group for Group Creation
Set up a security group which is allowed to create groups

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Creating SharePoint Sites
*SharePoint site collections – can be group-ified and are visible in Outlook by default
Office 365 Group created via
Outlook is not visible in Teams
Default visibility for new group
via SharePoint, Planner or
Stream
Can be Team-ified
Teams is not visible in Outlook
Can be exposed in Outlook using
PowerShell
Yammer is not visible in Outlook
Cannot be Team-ified as it is
Yamm-ified ;-)
Create
View
SharePoint Stream Planner SharePoint Stream Planner SharePoint Stream Planner

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
What’s in a name?
 I want a team
 I want a group
 I want a site
 I want a team site
 I want a collaboration space
 I want a chat space
 I want a Microsoft Teams team
 I want …?
• We will provide you with a
Team Workspace containing
 Team posts
 Team files
 Team notebook
 Team planner
 Team calendar
 Team mailbox
 Team website (news & pages, lists)

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
What’s in a name?
Suggestions
• For an “All IT” Team
 GRP – IT – All IT (Prefix – Dept – Name)
 Team – All IT – Corp (Prefix – Name –
location)
 All IT – Corp (Name – location)
• For an “Onboarding” Team in HR
 GRP - HR – Onboarding (Prefix – Dept –
Name)
 Team – Onboarding – West (Prefix –
Name – Location)
 Onboarding – West (Name – Location)
Opt for
• Dept-Global
• Team-Dept-Global
• Project-Location
• Adhoc Team-Location
• Easy to find and sort
• Consistent and easy to manage
• Using Office 365 Group policies

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Service Design: SharePoint service workloads
Intelligent Intranet Team collaboration
Content services
(Enterprise Content
Management)
Business applications
and Developer
platform
Knowledge networks
(Project Cortex)

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
SharePoint Migration Considerations
 Security Mapping
 Users, groups and permission levels
 Site Structures
 Web Parts, Content types, Site Columns, Libraries, lists, folders and items
 Metadata
 Organisation metadata, Created By, Modified By, Created, Modified
 Complete Site by Site basis
 Pick and choose sites (or subsites) to destination site collections
 Entire Site Collections
 Promote site to site collections
 Site Configurations
 Workflows, Views, Alerts, Navigation

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Microsoft Teams & Workloads Dependency

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Skype For Business to Microsoft Teams Upgrade
 Teams = Collaboration +
(SfB Chat + Calls + Meetings)
 Champions tests and feedback, per user basis
 All users – Teams mode enabled
https://docs.microsoft.com/en-us/microsoftteams/upgrade-framework

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Microsoft 365 health check
 No design or
configuration
documents
 Health check and
remediation for
Microsoft 365

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Security and Compliance Needs
IT
Business
EmployeeSecurity Officer
Legal IT Admin
• Prevent data leaks and
breaches
• Protect high value information
• Accomplish business goals as
simply as possible – if it is too hard
find an easier way…
• Limit business disruption
• Get out of my way
• Make it ease for me to get my
work done fast
• Share easily but protect my secret
stuff
• Manage the increasing volume of
data
• Keep up with changing services &
threats
• Make all other roles happy
• Comply with retention
• Support eDiscovery

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Microsoft 365 Security, Compliance Centres
• What’s your score?
• One-stop Information
Governance
• Its not a tool for just IT!

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Security and Compliance Policies
ID Suggested Policy
1 Enable multi-factor authentication (MFA) for all staff
2 Enable MFA for Admins with assigned administrative rights
3 Enable just-in-time access to complete admin tasks
4 Enforce mobile app protection for phones and tablets
5 Block devices that don’t support modern authentication
6 Require compliant PCs and mobile devices
7 Assign Classification in O365 Groups, Microsoft Teams, SharePoint sites
8 Classify content with sensitivity labels to enable protection
9 Classify information with retention labels
10 Provision data loss prevention (DLP) policies
11 Microsoft cannot access our content to perform service operation without approval
https://docs.microsoft.com/en-us/microsoft-365/security/microsoft-365-security-for-bdm

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
External Sharing (Defaults)
https://docs.microsoft.com/en-us/microsoftteams/teams-dependencies

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Integrated Apps
 Office add-ins
 Outlook add-ins
• Office add-ins
• Outlook add-ins

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Building Microsoft 365 Adoption Centre
• Help and support SharePoint website
linking to Microsoft training and support
pages and videos
• Built on Microsoft 365 Learning Pathways
(SharePoint) solution
 On-demand, custom training from
Microsoft
 Customisable Learning Experience
 Build a custom playlist
• Keeping up to date with Teams new
features
• Marketing knowledge events sessions and
calendar invites
https://docs.microsoft.com/en-us/office365/customlearning/

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Handling Microsoft 365 Feature Requests
Business
requirement
Initial review
Suitable for
Microsoft 365
• Business case
• Budget approval
• Third-party
solution available
Architecture
review
Review options Decision

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Learning path for Microsoft 365 Enterprise Administrator
Key
Optional Path
Required Path
Skills and knowledge verified
Certification
ExamOne certification required
Start here
Microsoft 365 Certified: Modern Desktop
Administrator Associate
OR
Microsoft 365 Certified:
Teamwork Administrator Associate
OR
Messaging Administrator Associate
OR
Security Administrator Associate
OR
MCSE Productivity Solutions Expert
Online courses and instructor-led
training available to support learning
Microsoft 365
services
User identity
and roles
Access and
authentication
Office 365 workloads
and applications
MS-100: Microsoft 365
Identity and Services
Modern device
services
Microsoft 365 security
and threat management
Microsoft 365 governance
and compliance
MS-101: Microsoft 365
Mobility and Security
Enterprise Administrator Expert
Microsoft 365 Certified: Teams Administrator
Associate
OR

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Microsoft 365 Admin Centre Dashboard Sections
Microsoft 365
ESSENTIAL
•User management
•Billing
•Domains
•Service Health
•Azure Active Directory
•Office 365 Software
•Data loss prevention
report
•Office 365 Active Users
Report
•Message Centre
•Training and Guides
Security
PREVENT
•Microsoft Security
Score
•Identity Protection
•Device Compliance
•Cloud App Security -
OAuth apps
•Devices with active
malware
•DLP policy matches
DETECT
•Cloud App Security -
Anomaly detection
•Device protection
•Device threat analytics
Compliance
ASSESS
•Microsoft Compliance
Score
•Cloud app appliance
•Users with most shared
files
PROTECT
•Retention label usage
•Third-party apps in use
•DLP policy matches
•Third-party DLP policy
matches
•Shared Files
•Shadow IT apps
SharePoint
Files by activity type
Total and active sites
Message centre
Services health
Teams
Microsoft Teams
Upgrade
User Search
Organisation
Information
Help Articles
Admin Training
Exchange
Recipients
Permissions
Compliance
Management
Organisation
Protection
Advance Threats
Mail Flow
Mobile
Public Folders
Unified Messaging
Hybrid

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Keeping up with Microsoft 365 landscape
• For significant updates, follow the Microsoft
365 Roadmap
• As an update gets closer to rolling out,
it is communicated through your
Microsoft 365 Message centre.
• A good practice is to:
 Leave the majority of users in Standard
release
 IT Pros and power users in Targeted
release to evaluate new features and
prepare teams to support business users
and executives.

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Office What’s New Management

May 27 & 28, 2020
Chirag Patel | EN
@techChirag #M365VM
Broughtto youby:
Explore further resources
 About the new Microsoft 365 admin center
 Office 365 Admin help center
 Things to consider…Microsoft 365 Admin roles
 What's new in Microsoft 365 admin center
 Microsoft 365 help center for admins and IT
pros

MICROSOFT 365
Virtual MARATHON
May 27 & 28, 2020
36 hours / 2 daysTHANK YOU FOR JOINING US!
Consider donating to
The following COVID19 relief funds:
United Way
International Medical Corps
10% of funds from sponsors go
to support community relief
Broughtto youby:

MICROSOFT 365
Virtual MARATHON
May 27 & 28, 2020
36 hours / 2 days
THANK YOU FOR JOINING US!
DO YOU HAVE ANY QUESTIONS?
Speaker feedback
https://bit.ly/M365VMSpeakerFeedback
Event feedback
https://bit.ly/M365VMFeedback
https://techchirag.com

Building the Perfect Microsoft 365 Tenant - Microsoft 365 Virtual Marathon

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