1. 1
Research and Development Program
for FY 2012
Center for Emerging Solutions and HR Innovations
Research and Development Program
Management Office
June 2011

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Topics
• Where We Are Now
• Notional R&D Lifecycle Functions
• Current R&D PMO Focus Areas
• HR R&D Project Request Criteria
• Other Than R&D Project Examples
• HR R&D Funding Mechanisms
• HR R&D Project Request Approval Process and Due Dates
• Backup

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Where We Are Now
• R&D PMO initiated in May 2010
• Today
– 24 ongoing R&D projects
• Pending addition of two projects
– Estimated project’s cost is $X.X
– Monthly project reporting and scoring
– Quarterly Research and Development
Approval Committee meetings

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Notional HR R&D Life Cycle
Functions
I. Research II. Governance III. Development IV. Performance V. Production
Q4/FY10 Q1/FY11 Q2 Q3 Q4

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Current R&D PMO Focus Areas
• Q3 FY 2011
– Evaluating R&D project’s achievement of budget,
schedule, and scope
– Providing feedback to Practice Area Leaders on
their project’s performance via the Research and
Development Approval Committee
– Reviewing project changes and evaluating added
project requests
– Initiate project request intake for FY 2012
R&D Program

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HRS R&D Project Request Criteria
• Generally, HR R&D requests/proposals
should
– contain research element(s),
– help to validate a test/hypothesis
statement, and
– include a means to achieve a proof of
concept.
• Name/title of project should reflect
that the project involves R&D

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HRS R&D Project Request Criteria
(ctd)
• Optimally, HRS R&D requests should
describe measurable benefits, such as:
– Demonstrate a marketable and revenue
producing service or product
– Provide a significant time, quality, or cost
saving outcome for customers
– Enhance client satisfaction with
HRS services and products
– Articulate a potential for return on
investment

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HRS R&D Project Request Criteria
(ctd)
• Create new and enhanced HR products and services
through research, testing, evaluation, and
development
• Examples of HRS R&D requests/proposals
– Research the potential use of social media sites to
deliver training and to market/sell services
– Explore potential recruitment pipeline enhancement
involving crowdsourcing opportunities
– Conduct literature reviews and engage academia to
determine if there is a correlation between leadership
competencies and organizational culture/climate
– Survey customer needs to determine what constitutes
a most effective learning experience

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Other Than R&D Project
Examples
• Technical assistance-type projects that do
not contain research elements
• Non-research activities like general
conferences, seminars, workshops, and
educational and training courses
• Electronic or print publishing (e.g. books,
journals, magazines, newsletters and
reports)

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Other Than R&D Project
Examples (ctd)
• The development of websites and web pages
• Efforts to leverage or advance already
available/in-use applications (e.g., electronic
inventories, electronic templates, etc.)
• The replacement or upgrade of hardware,
software, furniture, and equipment
• Production of HR services and products
resulting from completed R&D projects

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Other Than R&D Project
Examples (ctd)
• Projects whose outcomes may be realized as a
tangible service or product and not a theoretical
concept
• Examples of non-R&D projects:
– Upgrade and increase number of computers for
delivery of electronic services such as testing
– Replace or upgrade an in-use inventory system
– Duplicating an existing GOTS or COTS product

12. 1201/25/17 12
HRS R&D Funding Mechanisms
• Approved FY 2012 R&D projects will be funded via
corporate-wide funds and monitored by the R&D
Program Management Office
• There will be a tentative 2nd Quarter FY12
Opportunity Window for submission of new R&D
FY12 requests
• Individual FY 2012 approved projects budgeted for
more than $100K are subject to RDAC review
– All R&D projects budgeted for more than $100K will be
subject to quarterly RDAC status review
– As appropriate, the R&D PMO will recommend remedies
for projects experiencing funds commitment delay, higher
than expected funds consumption rates, etc.

13. 13
HRS R&D Project Request Approval
Process and Tentative Dates
• Similar format and process as FY11
– Between June 1 and 15: PA Leaders submit draft R&D
Project Request Form I to R&D PMO if you require
consultation (optional, but recommended)
– Before June 30: PA Leaders submit R&D Project Request
Form I for initial RDAC evaluation to R&D PMO
– July 15: RDAC meets to review project requests.
Tentatively approved requests will advance to completion
of R&D Project Request Form II with budget detail.
– Before July 30: Submit R&D Project Request Form II and
Budget Estimate to R&D PMO for RDAC consideration
– August 15: RDAC will meet to approve project requests on
or about

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Backup

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Phase I--Research
Draft R&D Process Flow
HRS Practice
Area
BPA Contractor
R&D Project
Management
Office
• Conducts initial research• Initiate call for requests
• Receive initial requests
• Help prepare/revise requests
• Manage projects through
the RDAC process
• Identify product/service ideas
• Identify request sponsor/owner
• Prepare request justifications
• Prepare budget estimate
• Capture legacy data
Identify R&D Projects
Does R&D
Project Support
HRSProducts and
Services
Identify and
Capture Product/Service/
Budget/Financial
Information, etc.
YES
NO
Analyze and Compare
Draft Requests
(Rate and Rank)
Phase II,
Governance
START
STOP
Prepare Draft Request
Revision 2.0
Project Reference ID Tasks1-8

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Phase II--Governance
Draft R&D Process Flow
R&D Approval
Committee
Technical
Review Team
R&D Project
Management
Office
• Document/evaluate R&D requirements
• Review and validate R&D project plan
• Revise request and budget estimate
• Develop approved R&D proposal
• Submit draft requests to RDAC
• Revise justifications
• Work with Technical Review
Team to Resolve Issues
• Review and approve requests
• Rate and Rank request’s standing
• Establish and monitor project plan
• Approve R&D plan for development (Phase III)
R&D PMO Submits
Request to RDAC
RDAC
Determines
Requirement for
Additional
Analysis
RDAC Forwards
Approved Requests
to
Technical Review Team
RDAC Notifies
Request Sponsor to
Proceed to Phase III,
Development
YES
NO
Technical
Review Team
Verifies Completed
Submission
YES
NO
Technical Review Team
Develops Approved
Proposal for RDAC
Acceptance
Phase III,
Development
Phase I,
Research
From
Phase IV
Revision 2.0
Project Reference ID Tasks9-23

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01/25/17 17
Phase III--Development
Draft R&D Process Flow
Practice Area
Proposal
Sponsor
R&D Approval
Committee
R&D Project
Management
Office
• Approve project schedule changes
• Approve project plan changes
• Approve proposed budget changes
• Manage R&D budget process
• Develop R&D budget exhibits
• Develop metrics and
success criteria
• Prepare to initiate project
• Prepare budget requests
• Respond to inquiries regarding project
• Report changes to RDAC
ProposalSponsor
Initiates and Manages
Project
RDAC
ApprovesPlan,
Schedule, Budget/
Funding
Change
RDAC, through
R&D PMO, Forwards
Approved Changesto
ProposalSponsor
RDAC Notifies
ProposalSponsor
of Disapproval
YES
NO
Proposal Sponsor
Incorporates
Changes
Phase IV,
Performance
Phase II,
Governance
Revision 1.0
Project Reference ID Tasks24-37

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Phase IV--Performance
Draft R&D Process Flow
Proposal
Sponsor
R&D Approval
Committee
R&D Project
Management
Office
• Approve project selection
• Approve funding and funding changes
• Approve project schedule changes
• Monitor/control project execution
• Manage approved R&D projects
• Coordinate with OMB/CIC
• Develop budget exhibits (300)
• Apply metrics/success criteria
• Initiate and manages project
• Request budget and funding
• Respond to inquiries regarding project
• Report to RDAC on project completion/delay
RDAC Selects
Projects for
Performance
R&D PMO and Sponsor
Develop Additional
Information (300) as
Needed
ProposalSponsor
Incorporates
Change and Initiates
Project (Build)
Phase V,
Production
Phase III
Development
OMB/CIC
Approves
Project
YES
NO
RDAC and Sponsor
Re-evaluate Project
Scope and Cost
To
Phase II
Requires
OMB/CIC
Approval
NO
YES
Revision 1.0
Project Reference ID Tasks38-51

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Phase V--Production
Draft R&D Process Flow
Practice Areas Customers
Account
Management
Program
• Receive/purchase products
and services
• Market products and services • Manage products and services
• Deliver products and services
Account Managers
Market Products
and Services
Practice Areas
Deliver
Products
and Services
Stop
Phase IV
Performance
Customers Receive
Productsand Services
Project Reference ID Tasks52-59

20. 20
Definitions
• Research
– Creative work undertaken to increase the stock of knowledge,
and the use of this stock of knowledge to devise new solutions
– The goal of the research process is to produce new knowledge,
which takes three main forms…
• Exploratory (Basic) Research – directed toward fuller knowledge or
understanding which can structure or identify a new solution
• Constructive (Applied) Research – which develops solutions to an
existing problem
• Empirical Research – which tests the feasibility of a solution using
empirical evidence
• Development
– Systematic application of knowledge or understanding, directed
toward the production of useful material, devices, and systems or
methods, including design, development, and improvement of
prototypes and new processes

21. 21
General R&D Traits
• R&D is difficult to mange since the defining feature
of the research involves the unknown
• R&D spending ranges between 8 to 12 percent of
revenue in Good Firms
• 80% of R&D Projects result in “Non Marketable
Solutions”
• Defense and Health are top categories of Federal
R&D
• Higher R&D Spending does not guarantee “more
creativity, higher profit or greater market share
• 93% of stagnant or declining firms experienced
growth through R&D
• R&D is not the same as capital investment