A Guide to Grant Writing

• To give you a brief overview of the
grant writing process
• To provide you with resources to start
your grant-seeking process.
GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 2

Define your
project
Locate
appropriate
funding
sources
Read
through
proposal
guidelines
Contact the
funding
agency
Develop a
plan
Write the
proposal
Submit the
proposal
Follow up

• You must start the process by
defining what it is you want to do
and why.
• Identify a need for the work you
want to do.

• With a project in mind, begin
researching grant agencies.
http://www.fundsforngos.org/

• Determine grant-makers’ goals,
objectives, and priorities.
•If your project does not match their
goals, you are less likely to be funded.

• Thoroughly read and understand the
guidelines!
• Make sure you are eligible!
• Note things:
• submission deadline,
• page limit,
• required attachments!
• format that your proposal should be in!

• Making personal contact is a good
way to make yourself stand out.
• Ask for clarification or further
explanation of the guidelines.

Grant Proposal
Cover sheet Narratives
Needs
assessment
Project goals and
objectives
Methodology Evaluation
Budget/Funding
Requirements,
Qualifications Conclusion Appendices

• One page
•Typed on letterhead
•Overview of the organization
•Purpose and reason for funding request
•Amount of the funding request
•Show how you meet the grant makers
goals and mission

• Narratives answer:
• What do we want?
• What concern will be addressed and why it is important?
• Who will benefit and how?
• What specific objectives can be accomplished and how?
• How will results be measured?
• How does this funding request relate to the funder’s purpose,
objectives, and priorities?
• Who are we (organization, independent producer) and how do
we qualify to meet this need?

• Problem Statement
• 3-4 Pages
•Purpose, goals, measurable objectives,
and a compelling, logical reason why the
proposal should be supported.
•Background provides perspective and is
often a welcome component.

• Describe the proposed project
outcome and accomplishments.
• 1–2 pages
•your overall goal(s)
•specific objectives or ways in which you
will meet the goal(s).

• 4+ pages
• Restatement of problems and objectives.
• Clear description and explanation of
program/project scope and activities.
• If relevant to the project state the sequence
of activities, staffing, clients, and client
selection.
• Time line of activities.

• 1-2 pages
•Determine the plan for meeting
performance and producing the
program/project.
•Justify how you will measure the
effectiveness of your activities.
•State the expected outcome/achievement
at the end of funding period.

• Evaluations should include
• Plan for evaluating accomplishment of objectives.
• Plan for modifying process and methodology.
• Provide methods - criteria, data, instruments,
analysis.
• In some cases:
• Some grant-makers require very technical
measurements of results. Inquire about
expectations.

• Most grants will require you to submit a budget
which lays out how you will allocate the money
if awarded the grant.
• Be sure to only include items that the funder will
cover--some funders will not cover administrative
or overhead costs.
• Present a reasonable and well-thought out budget.
• Some funders will supply a form to fill out.

• Your qualifications will show your past
projects and work that make you
qualified to carry out the proposed
project.
• Typically you will include a copy of your
resume or CV.

• Summarize the important points of
your project proposal and highlight
why you should be funded.
•Be convincing!

• The attachments to your proposal
will vary but often include:
•letters of support,
•proof of tax exempt status if you are
part of a non-profit organization, or
•other financial documents.

• Make clear …
• What project you wish to
undertake,
• Why this proposed work is
meaningful and valuable to others
in the field or the public,
• Who you are and why you are
qualified to undertake the
proposed project,GICO Office - Dr. Ahmed M. Abdel-Azeem6/19/2014 22

• Make clear …
• What you have previously worked
on,
• How you plan to accomplish your
objectives,
• How your funding request fits with
the grant-maker’s purpose and
objectives.

• Use clear language in describing your
proposed project.
• Limit jargon that your reader might not be
familiar with and explain terms as needed.
• Be persuasive!
• Convince them your work is valuable
• Include pieces of your previous work when
possible

• Plan to submit your proposal before the
submission deadline.
• Follow all guidelines for submission
• make sure your proposal is in the correct format
and submitted the correct way (by mail,
electronically etc.)

• Confirm they received your proposal.
• Inquire as to any next steps.

• Starting too late
• Not following instructions
• Select the wrong grant (not meeting eligibility
requirements)
• Missing deadlines
• An underdeveloped project
• Bad grammar, punctuation, spelling
• Not learning from past grant applications

GICO Office- Suez Canal University- +201006344462

A Guide to Grant Writing

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