Plone for CMS review group at UW Oshkosh

Plone at UW Oshkosh

Friday, November 15, 13

1

10 Years of Plone at UWO
2003: Plone 1.0.5 - WIDA grant project
2006: Plone 2.1 - OSA election site
2007: Plone 3.0 - COB, COEHS Intranets
2008: Plone 3.1 - /home, college sites
2010: Plone 4.0
2011: Plone 4.1 - campus Intranet
2013: Plone 4.3 - USP, Grad Studies, Provost

2

Why Plone
satisﬁes vast majority & all major requirements
complete, rich functionality out of the box
our 10 years of experience using, applying, deploying,
customizing, tuning, training, and enhancing
~300 sites built, ~1,000 users trained


4

Why Plone
cost (initial & ongoing; direct cost savings)
ease of use (WYSIWYG, in context, drag & drop)
power & ﬂexibility (external, intranets, extranets,
collaborative, integrative, content distribution)
beautiful, customizable, inheritable themes
security


5

Why Plone
scale: number of users, number of content objects,
delegated permissions and roles
long term viability / stability
thriving 7x24 community support
hundreds of Plone service providers


6

Core Features
Search engine, including live search results
site map, recently modiﬁed content
Google friendly URLs and HTML structure
Accessibility compliance (Section 508, WCAG 2.0,
ADA)
Automatic handling of links to moved content (incl.
warning on deletion of linked-to content)


7

Security
Ability to protect conﬁdential data
Ability to avoid site compromise / defacing

No known successful attacks. FBI, CIA.

Python, not PHP; no SQL injection attacks


8

Security Comparison
Number of vulnerabilities 2006-2013 (Nat’l
Vulnerabilities Database http://web.nvd.nist.gov)
Plone: 21 (none in 2012, 2013)
Drupal: 670
Joomla: 773
WordPress: 558
Why is this important?


9

Deployment Strategy
Number of containers
Plone versions
Flexibility
Upgrades on demand* (e.g. Provost)


10

Enterprise Deployment &
Provisioning
fast site provisioning
authentication integration
performance / scale: Plone 4 is fast
backups, monitoring & other systems tasks
robustness: ZRS, static deployment, CDNs (see FBI)


11

Can Plone Do...?
Ask us!
If it isn’t “in the box” chances are there is an add-on
Or we can build it or ﬁnd someone who can

e.g. mandated reporter, Kinesiology exams,
collaborative bibliographies, searchable databases,
experts database, image editor, timeslot*, collaborative
grants workﬂow, internship applications, PeopleSoft
data integration, summer session

12

Training (intro & forms)
Manuals, handouts, classes, one-on-one, depts

331 Plone training students (since Aug. ’10)
+100-150 more students (1-on-1, depts., IMC)
+456 views of Plone training videos (Oct. ’11)


13

Training (forms & workﬂow)
Grad Studies - Demo/Training -5

CAPP - Demo/Database(1) - 5

SSS - Demo/Training - Forms(3) - 4

Admin Services - Demo - 4

USP - Demo/Training - Forms(4) - 1

Art - Demo/Training - Forms(1) - 10

OIE - Demo/Training - Forms(6) - 8

Anthropology - Demo - 5

Advising - Demo/Training - Forms(3) - 30

History - Demo - 9

Theater - Demo - Forms(1) - 3

Environmental Studies - Demo - Forms(3) -2

Grants - Demo/Training - 3

HR - Demo - Forms(4) - 4

Kinesiology - Demo/Training - Form(1) - 1

Administrative Computing - Demo - 6

Learning Technology - Demo - 3

Plone101 - Training, 40 people


14

Untapped Power
in existing sites
effective and expiry dates, news items, events, RSS
feeds, collections, search, workﬂow, working copy
support, forms, next/previous, search keywords,
tagging
automation, e.g. /beyond


15

Demo here


16

Content Creator Features
add content in context
WYSIWYG HTML, structured markup, wiki markup
automatic Google-friendly URLs
document & image uploading in place
easy linking
paste from Word
undo

17

Content Editor Features
automatic versioning, comparison, revert
automatic locking on edit
commenting on saves
working copy support
mass content changes (rename, workﬂow state, delete,
move, ownership)


18

Site Administrator Features
groups
ﬁne-grained roles & permissions
sharing (cascading permissions)
placeful workﬂow


19

Content Distribution
News
Events
RSS
content reuse with covers
PushHub


20

Untapped Power

Diazo, Dexterity, cover, Solr, social, other integrations
e.g. Salesforce.com
workﬂow applications


21

Demo here


22

Layout Designer


23

Noteworthy Sites at UWO


24

About UW Text Text
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Athletics

Admissions

Administration

Resources

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Titan Services

search site
Search Site
search entire campus

SEARCH

Sections
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to
Personal
content.
tools
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to
navigation

home

setting the course

spotlight

notes

pages

beyond uwo

Kimberly Udlis, Ph.D., FNP-BC

endeavors

about

B.S. Sridhar, Ph.D.

On the wall of Kimberly Udlis’ office
is an untitled poem written by a
patient on July 22, 1994. On that
day, the patient had been told by his
physicians that he needed openheart surgery, after a less invasive
procedure had failed. Udlis, then
barely one year out of nursing
school, held his hand after he was
given the news.

On the grounds of the National
Primary and Middle School in
Bangalore, India, B.S. Sridhar
reflected on his father’s lessons: You
need to be a life-long student to be a
productive citizen. You need to live a
life giving back to the community.
On that pleasant January day in
2012, Sridhar, an associate professor
of business at the University of
Wisconsin Oshkosh, and his siblings
stood on the grounds of the school
that their father founded more than
75 years ago.

Read More

Read More

1

NOTES

2

3

4

5

6

7

SETTING THE COURSE

Future Students

Athletics
Admissions

Work at UW Oshkosh

Alumni

Administration

Career Services

Faculty and Staff

Resources

Titan Services

Current Students

Calendars

Contact Us

About UW Oshkosh

Media Relations

SPOTLIGHT

Community & Visitors

Parents

8

Accessibility

Academics
Copyright 2013 The Board of Regents of the University of Wisconsin System


site map

accessibility

contact

get help

log in

25

A B OU T U W OS HKOS H

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A C A D E MIC S

A T HLE T IC S

A D MIS S IONS

A D MINIS T RA T ION

RE S OU RC E S

C A LE ND A RS

Personal
tools

Academic Affairs
Administration

Teaching & Learning Resources

T IT A N S E RVIC E S

SearchSite
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Advanced
Site
Search…

Accreditation, Compliance & Accountability

Awards

Home

Contact Us
Provost and Vice Chancellor
Academic Affairs
800 Algoma Blvd
Dempsey Hall Suite 335
Oshkosh, WI 54901

Forms

USP

Calendars

Handbook

Welcome to the Academic Affairs website at the University of Wisconsin Oshkosh. If you have questions regarding the
information provided on this website, please contact the Office of the Provost and Vice Chancellor.

Phone: (920) 424-0300
Fax: (920) 424-0247
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THE UNIVERSITY OF WISCONSIN OSHKOSH — WHERE EXCELLENCE AND OPPORTUNITY MEET.

©2013 UW Oshkosh
University of Wisconsin
Oshkosh
800 Algoma Blvd.
Oshkosh, WI 54901
(920) 424-1234

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Give to UW Oshkosh

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Mobile App
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Site Map Accessibility Contact Log in


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navigation

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Search Site
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only in current section
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Personalare here: Home
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tools

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LINKS
 Register
 Order
 Make Deposit

pubmed: filariasis or brugia...
Wolbachia Infections Mimic Cryptic
Speciation in Two Parasitic
Butterfly Species, Phengaris teleius
and P. nausithous (Lepidoptera:
Lycaenidae).
A field survey for Wolbchia and
phage WO infections of Aedes
albopictus in Guangzhou City,
China.
Drug targets for lymphatic
filariasis: A bioinformatics
approach.

UPCOMING EVENTS
EMERGING INFECTIOUS
DISEASES: 9TH LOUIS
PASTEUR CONFERENCE
INSTITUT PASTEUR, PARIS,
APR 09, 2014
13TH INTERNATIONAL
CONGRESS OF
PARASITOLOGY
AUG 10, 2014
Previous events…
Upcoming events…

QUICKLINKS

NIAID/NIH Filariasis Research Reagent Resource
Center (FR3)
Welcome to FR3

ANNUAL FR3 MINICOURSE
CITE/CONTACT FR3
CURRENT INVENTORY

The Filariasis Research Reagent Resource Center (FR3) has provided a central
resource of filariasis reagents, protocols and technical support for the
international NTD research community since 1969. Supported by the
National Institute of Allergy and Infectious Diseases (NIAID), the FR3 acquires
and distributes parasites, vectors, and molecular and serological reagents.
The FR3 is is funded by the
Animal Models of Infectious Disease contract
mechanism, which also funds the malaria(
MR4) and schistosomiasis
( SR3) repositories.

FORMS
GENOMICS/BIOINFORMATICS
JOB MART/LINKS
NEW FR3 USERS
PICTURES AND VIDEOS

Need Acanthocheilonema viteae?

PROTOCOLS/TIPS

Do you need this important resource for your Wolbachia research or for
teaching? Use our new order form!

RELEVANT LITERATURE

Filarial Nucleic Acids and Primer Sets Now Available
From BEI Resources

TEACHING EXERCISES

See a complete list with ordering instructions.

FR3 Information and Contacts
Parasite Resources at University of Georgia
Molecular Resources at Smith College
Communication/Project Liaison at University of Wisconsin Oshkosh

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About UW Text Text
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Copyright 2013 The Board of Regents of the University of Wisconsin System


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Workﬂows at UWO


34

Forms & Workﬂows at UWO
Social Work

Kinesiology

College of Nursing

Information Technology student jobs

USP

Academic Amnesty

Student Support Svcs

LGBTQ scholarship

HR personnel transaction form

Ofﬁce of Grants & Faculty Development

Advising

Mandated Reporting

Environmental Studies

College of Business intranet, internships, DM

Theatre

online SOS reports

Art

Faculty & Academic Staff Handbook


35

Office of Intl Education
• Study Abroad workflow app
• 5,100 objects processed since 2008
• 16 workflow states
• savings: $25 per app + 0.5 FTE per year = 2.5
FTE = ~ $169,000 total savings

• programs -> web site (program guides),
brochures, and Study Away workflow


36

Online Bulletins

• http://www.uwosh.edu/registrar/
undergradbulletins

• http://www.uwosh.edu/gradstudies/
certiﬁcate-and-degree-programs/
bulletins

• $100,000 saved

38

Ofﬁce of Grants and Faculty
Development

• Faculty achievements forms and

database -> Endeavors magazine &
reports (https://www.uwosh.edu/
intranet/role-based-content/faculty/
achievements)

• grant proposals & grant management
($100,000 saved)


40

Collaboration & Intranets
“a place”: group spaces / folders with limited access
searchability, discovery
pinning
group editing, live editing


41

Mobile Devices

Responsive designs built
into campus themes


42

Plone at Other Universities


43

UCLA
60,000 students, faculty, and staff
“We work closely with UCLA Marketing & Communications
and the campus communities to insure compliance with
UCLA branding, usability and accessibility standards.”
“we selected Plone because there was an active Plone User
Group on campus, other administrative websites using
Plone (notably www.chancellor.ucla.edu and
www.evc.ucla.edu), and Plone’s security (very few security
patches).”
“Since 2010, there’s only been 2 security patches released,
our designers have been able to rapidly update Plone
themes as the UCLA Branding, usability and accessibility
guidelines are updated.”

45

Smeal & Liberal Arts @ PSU
160 sites
“No PHP” - security
“We are very happy with Plone and we are not planning
to move off it anytime soon. We have a big investment
in it, and there is nothing out there that is head and
shoulders better that would justify a migration.”


48

Louisville
~450 sites
1)      Plone is open source that is backed by a very active and helpful community – this allows us to
customize the parts that we need to customize freely and also keeps the ongoing costs down to a
minimum.
2)      Plone writes html code that is Section 508 compatible – this keeps us compliant with the
Americans with Disabilities Act with very little effort and satisﬁes our marketing departments charge to
deliver a website usable by people with disabilities.
3)      Plone allows us to keep brand standards across a decentralized website – Our marketing folks
work closely with us providing brand standards and site design documents that the technical team can
implement and deliver to the University as a whole. We can offer many different looks that all feel like
UofL.
4)      Plone has an excellent security record – we have yet to have any unauthorized changes or
successful hacking attempts of the website”
“We have especially beneﬁted from the recent maturations of the Plone project with the latest versions
being easier to deploy, maintain, and program for than ever before. Overall the satisfaction level here is
good, especially from the technical team, and we’re proud to continue to be one of the largest Plone
deployments in Higher Education.”


50

Cost Efﬁciency
We went from
30 sites (2008)
to
300 sites (2013)
greater project complexity
with FEWER dedicated staff than we started with


51

Challenges
stafﬁng:
2003
2008
2013
implications?


52

The Future: Integrated Web
reusable, shared content: aggregated & redistributed
news, events, pages, custom types
portal for prospective students & parents, community,
alumni, faculty, staff to create custom dashboards of
their information interests from across our disparate
sites


53

The Future, Today
All this is possible today using Plone
licensing cost: 0
transition time: 0
user, site owner/manager, developer, sysadmin retraining time: 0
site rebuilding time: 0
transition and retraining costs: 0
transition risks: 0
complexity increase: 0


54

Plone 5
Richer UI, JavaScript
Dexterity, Diazo, Deco
“in the room”
June 2014


55

Community Leadership
Plone conferences & symposia
Plone Symposium Midwest 2013 & 2014
PloneEdu
Plone Foundation
Plone teams


56

Moving Forward
With Plone, we continue to move forward, with a
powerful yet customizable product that does far more
than any competing CMS, has met and exceeded our
campus' needs, and has broad integrator and
community support and demonstrated long term
viability.


57

Planning for the Future
Official web enterprise support department (staffing &
budget)
Integrated Plone / Intranet / workflow provisioning,
hosting, development, training, and support
A managed, turnkey service


58

Plone for CMS review group at UW Oshkosh

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