This lesson teaches students how to use Microsoft Office 2010 applications. It covers starting and closing applications, navigating application windows, using the Office user interface including the Ribbon and Quick Access Toolbar, and opening, saving, closing and getting help for documents. The key objectives are to learn the basic functions of Office applications like Word and Excel through hands-on practice of common tasks.

1. Lesson 11
Exploring Microsoft Office 2010
Computer Literacy
BASICS: A
Comprehensive Guide
to IC3, 4th Edition
1
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2. Objectives
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Lesson 11
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Start Microsoft Office 2010 applications.
Switch between application windows.
Close applications.
Navigate and identify the common elements in
application windows.
Identify the elements in the new Office 2010
user interface.
Customize the Quick Access Toolbar.
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3. Objectives (continued)
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Lesson 11
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Open, save, and close documents.
Use on-screen and online Help features.
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4. Vocabulary
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Lesson 11
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application window
Backstage view
cursor
document window
file
file compatibility
file extension
folder
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I-beam
insertion point
Jump List
minimized
open
path
Ribbon
save
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5. Vocabulary (continued)
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Lesson 11
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ScreenTip
scroll
shortcut menu
subfolders
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6. Starting and Closing Applications
Microsoft Office 2010 is an integrated software package that
enables you to share information between several applications.
Lesson 11
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7. Starting and Closing Applications
(continued)
Lesson 11
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The steps for starting and closing all Office
applications are the same, and the steps will also
apply to other applications such as Internet Explorer
and Windows Media Player.
When you click the File tab, Backstage view is
displayed.
Backstage view provides quick access to common
tasks for managing documents, such as saving,
opening, and printing.
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8. Starting and Closing Applications
(continued)
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Lesson 11
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Starting Applications
and Switching Between
Applications
You can start most
applications by doubleclicking the application
icon on the desktop or by
using the Start button in
the lower-left corner of
the screen.
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9. Starting and Closing Applications
(continued)
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Lesson 11
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Starting Applications and Switching Between
Applications (continued)
The application window serves as the primary
interface between the user and the application.
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10. Starting and Closing Applications
(continued)
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Lesson 11
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Starting Applications and Switching Between
Applications (continued)
Multiple applications can be open at the same time.
A button for each open application appears on the
taskbar at the bottom of the screen.
To switch from one open application to another,
click the application button on the taskbar.
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11. Starting and Closing Applications
(continued)
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Lesson 11
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11
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Starting Applications and Switching Between
Applications (continued)
When you position the mouse pointer over the
button, the name of the button is displayed in a
small window called a ScreenTip.
Minimized applications are still running, but the
application windows are no longer displayed on the
screen. The application button is displayed on the
taskbar, and when you click the application button
on the taskbar, the application window reopens.
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12. Starting and Closing Applications
(continued)
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Lesson 11
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Closing Applications and
Backstage View
In Backstage view, you can
quickly access the Close and
Exit commands.
The Close command will close
the active document.
The Exit command will close all
active documents and the
application.
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13. Navigating Application Windows
Lesson 11
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The application window
includes many of the
elements of all Windows
screens, including the
title bar, scroll bars, and
status bar.
The document window is
the area where you enter
new text and data or
change existing text and
data.
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14. Navigating Application Windows
(continued)
Lesson 11
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The insertion point (often referred to as the
cursor) is a blinking vertical line that indicates
the location in the document where the new
text and data will be entered.
When positioned within the document
window, the pointer changes from an arrow to
an I-beam.
Position the I-beam over the text in the
document where you would like to reposition
the insertion point, and then click.
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15. Navigating Application Windows
(continued)
Lesson 11
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When you scroll through a document, you
move through the document window on the
screen without changing the location of the
insertion point.
To scroll, use the horizontal or vertical scroll
bars, or if available, use the wheel on the
mouse or the track pad.
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16. Using the Office User Interface
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Using the Office Ribbon
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The Ribbon is the blue banner that stretches
across the top of the screen.
Related commands and options are organized in
groups on each tab.
As you work in a document, the Ribbon adapts by
providing appropriate commands and options.
Lesson 11
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17. Using the Office User Interface
(continued)
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Lesson 11
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Customizing the Quick Access Toolbar
By default, the Quick Access Toolbar is
positioned above the Ribbon in the upper-left
corner of the application window.
This toolbar offers quick access to commands
you use frequently.
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18. Using the Office User Interface
(continued)
Lesson 11
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Customizing the
Quick Access
Toolbar
(continued)
You can
customize the
toolbar to include
the commands
you use most
often.
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19. Opening, Saving, and Closing
Documents
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Lesson 11
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To open a document means to load a file into
an application.
A file is a collection of information saved as a
unit.
Each file is identified by a filename.
The terms “document” and “file” are used
interchangeably.
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20. Opening, Saving, and Closing
Documents (continued)
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Lesson 11
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Opening a Document
The Open command in Backstage view, which
is accessed using the File tab, enables you to
open a file from any available disk and folder.
A file extension identifies the type of file.
The extension is usually three or four
characters and varies depending on the
application used to create the document.
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21. Opening, Saving, and Closing
Documents (continued)
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Lesson 11
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Opening a Document (continued)
A folder is a means for organizing files into
manageable groups on a designated storage
device. All computer files are saved in folders.
Subfolders are folders within folders.
The path is the route the operating system uses to
locate a document.
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22. Opening, Saving, and Closing
Documents (continued)
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Lesson 11
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Opening a Document (continued)
You can open multiple documents within each
application.
When multiple documents are open within one
application, the taskbar displays the documents
stacked behind the application button.
A Jump List is a collection of links that provides
quick access to files and data.
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23. Opening, Saving, and Closing
Documents (continued)
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Lesson 11
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Solving Problems with Opening Documents
The following are descriptions of common
problems:
– File compatibility refers to the ability to open and
work with files without a format conflict.
– You may encounter compatibility problems if you
are working in a different operating system than
the one in which the file was created.
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24. Opening, Saving, and Closing
Documents (continued)

Solving Problems with Opening Documents
(continued)
Lesson 11
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If, when you use the Open command from the File
tab, you do not see the file you are looking for, it
could be caused by a number of things.
First, you need to verify the document was saved
before it was closed.
Second, you need to verify you are looking in the right
disk and the right folder.
The file is in a format that cannot be read by the
application you are using.
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25. Opening, Saving, and Closing
Documents (continued)

Solving Problems with Opening Documents
(continued)
Lesson 11
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You encounter a corrupted file or a file that will not
open. You can try to open the file on a different
computer to verify that the file is indeed corrupt and
that there is not something wrong with your
computer.
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26. Opening, Saving, and Closing
Documents (continued)
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Lesson 11
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Saving and Closing a Document
To save a document means to store it on a disk or
other storage medium.
To make it easier to find documents, choose
filenames with words that help describe the
document.
When you click the Save button on the Quick
Access Toolbar, the document is saved with the
same filename and in the same location.
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27. Opening, Saving, and Closing
Documents (continued)
27
Saving and Closing
a Document
(continued)
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Lesson 11
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When you use the
Save As command,
you have the
opportunity to change
the document format,
location of the
document, and the
filename.
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28. Opening, Saving, and Closing
Documents (continued)
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Lesson 11
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Saving and Closing a Document (continued)
To close a document, you can click the Close
button in the upper-right corner of the
application window.
Whether you click the Close button in the
application window or the Close button on the
thumbnail, when you close the last open
document, the application closes, too.
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29. Getting Help
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Lesson 11
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Whenever you encounter a problem, your first
source of help should be the Help features in
each Office application.
The Help button looks like a question mark.
Navigating the Help screens is much like
navigating a Web page.
If your computer is connected to the Internet,
you will also have access to all the current
Help information available from the Microsoft
Office.com Web site.
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30. Lesson 11
Summary
30
In this lesson, you learned:
 You can start an Office application by clicking
the Start button on the taskbar and selecting the
application from the All Programs menu, or you
can double-click the application icon on the
desktop.
 Backstage view provides quick access to
common tasks for managing documents, such as
saving, opening, and printing.
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31. Summary (continued)
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Lesson 11
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31
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Common elements found in Office application
windows include the title bar, scroll bars, and
status bar.
You can maximize the space for the document
window by minimizing the Ribbon.
You can customize the Quick Access Toolbar by
adding or removing command buttons.
The Open dialog box enables you to open a file
from any available disk and folder.
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32. Summary (continued)
Lesson 11
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Problems opening files can involve corrupted
data or file compatibility issues, such as trying
to open a file in a different application, in an
earlier version of an application, or in an
operating system other than that used to
create it.
To save a document using a new filename,
click the File tab and then click the Save As
command.
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33. Summary (continued)
Lesson 11
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33
To close a document, you can click the Close
button in the upper-right corner of the
application window, or you can click the File
tab and then click the Close command. You
can also close a document by clicking the
Close button in the document thumbnail that is
displayed when you point to the application
button on the taskbar.
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34. Summary (continued)
Several sources of help are available including
application Help features, assistance from
others, books and manuals, and online help.
Lesson 11
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