2. Problems
• Bunch of task list waiting for execution
• 24 hours is not enough
• Forgot to execute
• Too many things need to be remind
• Forgot to follow up
• Poor time management
3. Another Problems
• Planning is not important
• Difficulty to estimate due date
• Always accept what asked to be done
• Overwhelm
5. Why it happens?
• Poor time management
• Wrong in making to do list
• Not execute directly what can be done at that time
• Not prepare next ACTION
• Poor in Delegation
• No Follow Up
6. Solutions
• Learn Time Management
• Prepare
• Implement “Getting Things Done, The Art of Stress-Free Productivity” by
David Allen
8. Prepare
• Leave “My brains is good enough to remember all things”
• Make a notes!!!
• Use your to-do list
9. Getting Things Done
• Introduce by David Allen
• A lot of success stories for people that had implement it
• Tools
• Notebook
• Pen
• Folders
10. What’s GTD?
• Old Concept “To-do List”
• Better way to implement “Methodology”
• Easy to learn “Can do it”
• Need discipline “Consistency”
• Became positive behavior “Behavior”
11. What’s in GTD?
• Task
• Inbox
• Projects
• Context (@)
• Due Date
• Next Actions
12. How to create effective TO DO?
• Write down all task that you need to be done to your “INBOX”
• If your task can’t be finish in 2 hours, separate to be more detail
• Try to clear up your mind from all the task that you remember
• If there’s a task you can finish from the list in 5 minutes, DO IT NOW!!!
• Set “Context” and projects for each task
• Set Due Date if possible
13. Context (@)
• Categories to help us easier to group a task that you can do now
• Errands
• Home
• Office
• Computer
• Follow Up
• Phone
14. How to use Context?
• Separate each task with Context
• Separate each documents using folders by Context
• Do each context based on your condition
15. Execute GTD
• Once a week, during Friday afternoon, write down all your task need to be
done that still on your mind
• Review your TO DO List
• Every evening, prepare 5 priority task to be done tomorrow
• Execute the one that need most concentration and energy before the other
• use Next Action
• Focus by context
16. GTD Software
• OmniFocus
• Accomplice
• Getting Things Done Plugin for Outlook
• Toodledo.com
• RememberTheMilk.com
• and much more in the market
17. Conclusion
• Make a notes, empty your mind
• Manage your energy and task need to be done
• Plan and prepare
• Focus on each task
