Sigrun Gunnarsdottir Sverd 2009

11.10.2009

Distance learning at Stanford
Classrooms…

The art of online conferencing-
a 2002 operator console
a cookbook for the digital age
The necessary where, when and how

a 1969 classroom

7. oktober, 2009
Sigrún Gunnarsdóttir
1 Innovation, kreativitet, och e-larande 7/10/09 2 Innovation, kreativitet, och e-larande

Eye contact in the Video
Where are we……. Classroom at …….
Auditorium

first mobile phone, 1924 first handheld phone, 1973

first videoconferencing system, 1927
3 Innovation, kreativitet, och e-larande 7/10/09 4 Innovation, kreativitet, och e-larande

Overview Overview

 Web conferencing can be a tricky  Step 1: Prepare
business. It takes talent to capture and  Choose the best equipment; take control of
keep the attention of an invisible the medium
audience.  Check your equipment from every
 Here are some tips and tricks perspective
 Step 2: The conference
 Before, during and after
5 Innovation, kreativitet, och e-larande 7/10/09 6 Innovation, kreativitet, och e-larande 7/10/09

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11.10.2009

Step 1 Introduction

Videoconferencing (or
Prepare: Choose the best equipment; take web-conferencing) is the
control of the medium synchronous two-way
connection of two or more
locations through audio
and video equipment.


Web conferencing (WEB-based semINAR)
 A videoconferencing session via the
Internet. In order to interact with other
 A workshop or lecture delivered over the
participants, attendees use either a Web Web. Webinars may be a one-way
application or an application downloaded Webcast, or there may be interaction
into their client machines. Web
conferencing offers advantages over
between the audience and the
traditional room-based videoconferencing presenters.
because applications such as collaborative
Web browsing, file transfer and application
sharing are easily supported over the
Internet.

Functions and features of web
Webinar/Webcast
conferencing
 Web Conferencing Terms  Live or Streaming  Slide show
video presentations
 Webinar - An interactive seminar or
 VoIP  Polls and surveys
presentation distributed online
 Chat  Screen
 Webcast - A one-way audio or video
sharing/desktop
presentation distributed online  Meeting Recording
sharing/application
 Whiteboard sharing


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11.10.2009

Live or Streaming video Live audio

 You need high-resolution  Using a microphone attached to the
video that downloads quickly. computer the presenter can
broadcast their voice to all
 No one wants to watch a
attendees of the web conference.
Webcast with a video that
continually tries to load and  For speaking to the audience, it‟s
then freezes or crashes. important to use a headset or
handset rather than a
speakerphone to avoid background
noise. If there is a buzzing or echo,
or it sounds like people are in a
cave, it will definitely distract your
audience.

Live chat Slide presentations

 Online chat can refer to any  Presentation is the practice of
kind of communication over showing and explaining the
the Internet, but is primarily content of a topic to an
meant to refer to direct one- audience or learner. A
on-one chat or text-based presentation program, such as
group chat (formally also Microsoft PowerPoint, is often
known as synchronous used to generate the
conferencing). The presentation content.
expression online chat comes
 Web-conferencing tool often
from the word chat which
offer to convert your
means "informal
presentations and offer full
conversation”
upload.

Whiteboard Screen Sharing

 Virtual whiteboards allow  Screen Sharing
one or more people to
 Web-based collaboration lets
write or draw images on a
you share your screen with
simulated canvas. This is a
attendees for software
common feature of many
demos, design collaborations,
virtual meeting,
document creation, and more.
collaboration. Today, the
term Whiteboard is also
used to refer to interactive
whiteboards.


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Polls and surveys Hand raising

 Allows the presenter to conduct  Hand Raising and Mood  Resizable Interface
questions with multiple choice Indicators
 Drag the interface our
answers directed to the
 By measuring audience application to make it meet
audience
attitudes during your specific needs. For
 Create custom polls, then collect presentations, you can adjust webcasting applications, drag
data in real time to get your message to meet the video window and make it
responses to a question, get participants‟ needs. larger. For online chats, make
feedback concepts and ideas, or the chat area larger. Its up to
measure customer attitudes. you!


Recording and invitation Online conference tools
Web conference
 Presentation Recording  Automated Meeting
 Citrix GoToMeeting 9.5 Read  Convenos 7.5 Read
and Archiving Invitations
 Netviewer Meet 9.1 Read  spreed.com 7.5 Read
 All aspects of your webcast,  Compose and send meeting
 WebEx MeetMeNow 9.1 Read  Novia 7.3 Read
webinar, and video invites using a single form,
Microsoft Office Live Meeting 8.7 Read Vyew 7.1 Read Free of charge
conferencing presentations – allowing recipients to join  

including audio, video, and meetings by clicking on a link  DigitalMeeting 8.6 Read  TeamViewer 7.0 Read

PowerPoint® slides -- are in the email.  DimDim Pro 8.5 Read  Bridgit Conferencing 6.8 Read
stored on our servers for  Adobe Connect 8.1 Read  BeamYourScreen 6.6 Read
playback any time of the day
 IBM Sametime Unyte Meeting 7.9 Read  iVocalize 6.5 Read
or night.
 Elluminate vRoom 7.8 Read Free of charge  WebHuddle 6.3 Read Free of charge

 we:presenter 7.7 Read Source http://www.webconferencing-test.com/en/webconference_overview.html


Things to be done well before
Step 1b..
webconference session

Check your equipment from every perspective  Testing: Test, test, and test your connection with the remote party!

 Firewalls: Almost all schools have a firewall installed and it is the single
most challenging issue to be resolved before you start with a
videoconferencing session. Make sure the people at your site know how
to deal with firewall issues and know how to bypass them to exchange
the audio and video streams between your site and the remote site.


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Things to be done well before Things to be done well before
webconference session webconference session
 Check echo  Session materials
 Lighting: Make sure you have good lighting in the room and shining on
 Plan videotaping and  Prepare your students
the faces of the people who will be talking during the session.
recording
 Engage students
 Camera position: Always position your camera to be as close to the
display area as possible. If rearrangement of the room is needed to  “Plan B”
 Invite guests
accomplish this, do it ahead of time.  Telephones
 Clothing
 Background noise: Eliminate all sources of background noise from the
 Display & projection
room (e.g. fans, disks, etc).
 Agenda

  Appoint a session
moderator

Things to do 20-30 min before
Tips for agenda
video session
 Allow 30%-50% of the total session for  Start connection  Check echo
lecturing (around 20 – 30 minutes for 1  Check image color  "Self view" window
hour lectures).  Monitor other  Are your students
 Use the rest of the time for communication coming?
interactivity,discussion and collaborative channels  Have time for
learning.  Check camera informal remote
position chat

Things to do during a
Things to watch out for
videoconference session
 Start on time!  Ask people to
 Introduce yourself interrupt you if they
and your group have problems
hearing you well
 Expect video and
 Allow for time
audio
imperfections delays
 Talking tips


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Speak slowly Your voice

 Speak slowly and energetically.  Magnify your vocal energy 15 percent
Presenters will often speak too quickly more than your ordinary phone voice.
because they can‟t see their audience. Use the same gestures and body
This mistake can confuse the audience language you would when presenting in
and lose their attention. person. If it feels natural, stand when
you present.


Listen Speak clearly..

 Listen to your audience. As they give
their feedback via live chat, make sure Press here

the presenter is responsive to comments
like "slow down," or "speak up.“


Things to do during a Things to be done immediately
videoconference session after videoconference session
 Remind people to  No background noise  Interview participants (students):
mute/un-mute their  Organize a quick interview/discussion with your students
 No sudden movements
mikes right after the webconference session
 Avoid displays of casual  Quiz
 Respect the rights of
behavior
other participants
 Only one person should
speak at a time, with no
side conversations


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Other things to be done after
Instructional strategies
videoconference session
 Documentation
 Learner motivation
 Make final video material  Activity Design
 Post-session tasks


Learner motivation Audience interaction?

 Holding the  Enhancing the  Questions from your audience show
learners attention learners‟ they‟re engaged and interested. The
confidence speaker should be prepared to answer
 Keeping the
learner satisfied  Relevance of the questions during the session to keep
Learning the presentation targeted


Activity Design Tips

 Brainstorming  Focused Discussion  Always test your system and your source
Sessions materials prior to any meeting or event. Do not
 Project Based
leave this responsibility to someone else, and
 Brainteasers Activities
do not assume that since the systems worked
 Question and  Demonstration, well in one type of connection that they will
Answer Activities Experiments and work for every connection. You may be
Investigations connecting to a dissimilar and less capable
 Student Displays
system or into an unstable network, and this
 Case Study Analysis may result in small difficulties that need to be
41 Innovation, kreativitet, och e-larande 42
worked out ahead of time.
Innovation, kreativitet, och e-larande
7/10/09 7/10/09

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11.10.2009

Eye contact Tips

 Eye contact comes from looking towards the
camera, not the display. Make certain that
your camera is located as close to top-center
of your receive-video display as is possible.
This will give the impression of good, strong
eye contact.

McCurry „83

Tips Tips

 Speak up. If you mumble and cannot be heard  Cameras and video displays tend to make
by the person seated next to you, the people everything "bigger". Nervous habits or little
at the far-end will also have a problem hearing recurrent gestures will be greatly magnified
you. and distracting. No rocking and no swaying or
"playing" (no fidgeting with pens, pencils,
papers, eyeglasses or spare-change in your
pocket, etc.) is a good rule to follow.


Tips Tips

 When you are connected in a video call, the  This is webconferencing, not TV. A
electronics of the system will faithfully pick up webconference is two-way. TV is passive and
all your images and words. Smart remarks, only one-way. Build in opportunities to verbally
quips and asides, or demeaning gestures engage the participants at the far-end. Vary
such as rolling eyes, will be greatly amplified your source materials and provide visually
at the far end. Assume they always see and interesting items that will elicit responses.
hear you, even when the camera is not
pointed in your direction.


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Questions ?
Finally
What can you learn from our experience ?


 New technology is being developed every day.

Developing a plan to adopt the new technology to fit our
educational aim is very important Thank you!
 Highly interactive technology, including multimedia

capability will be the most promising technique for future
distance education

49 Innovation, kreativitet, och e-larande 10/09/097/10/09 50 Innovation, kreativitet, och e-larande 7/10/09

9

Sigrun Gunnarsdottir Sverd 2009

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