ERP Proposal

1. BUSINESS PROCESS AUTOMATION –
Oracle ERP Implementation
PRESENTED TO:
Mr.Gopalan - Group GM- Business Improvement and
Optimization
Kenafric

2. Business Process Automation Solution

3. Agenda- 20 Min
 Why Chain-sys? – 5 Min
 Why Oracle EBS? – 5 Min
 Project -5 Min
 Other Discussions- 5 Min

4. Agenda-1 Chain-sys
 Executive Summary
 About Chain-sys
 Engagement Scope
 Engagement Approach & Deliverables
 Engagement Timeline
 Project Organization and Governance
 Chain.Sys Advantage

5. CORPORATE OVERVIEW

6. Vision Statement
To provide Accelerated Solutions to Mid-Size Indian customers
through our
ERP Implementation, Integration, AMS, Technology and
Upgrade services

7. Geo spreads
Present in : India, UK, Dubai, The Netherlands, US and Africa
Global Delivery Centre- Chennai

8. • Management Consulting and Product Development Company with 14+
years experience in the ERP space
• Strong Partnership with Oracle Corporation
•Oracle EBS, Database and Middleware products Reseller
•Oracle Certified Platinum Partner
•Oracle Consulting Services (OCS/GSD/OSI) Partner
• Flagship Product – e.chain SCM/ERP suite
• Oracle EBS Productivity Tools – appLOAD suite
• Presence across multiple verticals
– EPCC, Engineering ,Auto Ancillary, High Tech
– Chemicals, Paper
– Metals, Glass, Trading
– Discrete Manufacturing, Process Manufacturing and Projects based
Industries
Profile

9. Enterprise Application Solutions

10. -Business Process Re-engineering
- ERP Implementation Roadmap
- Apps Integration Strategy
Consulting
-Pre Implementation Assessment
-Core Implementation
-Global Roll-outs
-3rd Party Application Integration
-Pre-Upgrade Assessment
-Version Upgrades
-Platform Migrations
-Application Upgrades
-Post Upgrade Roll Outs
-Help Desk
-Application Support – SLA based
-Instance Consolidation
-Performance Management
-Point Integration Solution
Implementation
Upgrade
Support
Oracle Service Offerings

11. Technology Services
• OAF/ADF Development
• Business Intelligence using OBIEE
• XML Publisher Report Development
• Database Administration and Support ( 100 % Support )
• SOA Suite for Integration. Application Integration Architecture
• 10g Reports Builder and 10g Forms work
• R12 Workflow customizations

12. Oracle Business Accelerator
• Chain-Sys’ Methodology of
Implementation
• Facilitates faster Go-live as per
the standard Business process in
available in Oracle EBS
• Recommends strongly to adapt
the business process available in
Oracle EBS without any
customization
• Allows companies the flexibility
to select the accelerator offering
that meets their specific business
or market requirements.
• Chain-Sys is OBA Certified
• Key Benefits of OBA
– Reduced project risk and cost
– Faster time to benefit from
Oracle applications
– More effective scope
consensus
– Rapid return on investment
– Lower total cost of ownership

13. As-Is
Business
Process
Study
To Be
Process
Definition
Solution Build CRP UAT Data Migration
Cutover
and
Go-Live
OBA Data
Collection
And Tool
Run
CRP UAT Data
Migration
Cutover
and
Go-Live
Timeline with OBA and appLOAD
Traditional Oracle EBS Implementation Timeline
Delivering Value-OBA and appLOAD

14. How OBA Works?

15. Productivity Tools for EBS
• Flagship Product – Robust, Backend, Server based Productivity tools
for EBS
• appLOAD Suite – Suite of 4 tools to enable fast and easy Data
Loading, Extraction, Migration and Interfacing
• appBI - Pre built Business Intelligence package consisting of ready to
use dashboards, data cubes and data pumps for Oracle EBS
environments

16. 1. Tier one Partner for Oracle Consulting /PWC/Bearing
Point/KPMG/GE/Accenture/Sony.
2. Large Pool of Oracle EBS talents strong on latest modules and specialized
technical skills like OAF/ADF/APEX/XML
3. Fulfillment of the requirement in the shortest time frame
4. Provide account management professionals to manage resources at client
place
5. Help customers to gear up for projects that require specialized application
skills that don't exist or can't be leveraged internally
6. Cross Train resources continuously to be effective to manage more
modules
7. Carefully choose employees with right attitude to fit the clients
expectations.
Resource– The Key

17.  Solid technology Practice. Proud makers of e-chain ERP/SCM product. Designed
and developed various productivity tools for Oracle EBS 11i/R12.
 Thorough Experiments of OBA for R12 modules. We know its strength and how to
apply the same for the benefit of the customer.
 Productivity tool – appLOAD to the customers benefit on our projects to perform
data conversion from your legacy system within a week’s time. These tools helps
the customers to achieve data conversion and interfaces without any additional
programming effort. Huge savings of cost and time to our clients.
 Any customizations identified on Forms and OAF pages can be mostly configured
using our productivity tool Forms and Java Augmenter. These tools helps
customizing Forms and Java pages without any additional programming efforts.
 Strong focus in user training – unless the users are trained 100% the system
cannot successfully go-live.
 Post production support has always got A+ credit ratings.
 Custom Solutions development organization and competency center.
Key Differentiators

18. The Chain-Sys Advantage
• Full life cycle R11 & R12
implementations over last 14 years .
• Several complex end to end Oracle
EBS 11i/R12 implementations
(Domestic and International).
• 500 plus Highly Experienced Oracle
E-Biz Professionals.
• Excellent understanding of all Oracle
EBS modules. Oracle Technology
stack – extensions – Database
administration.
• 14 yrs of Product development
experience leveraged in our
technology and consulting delivery .
• Strong technology understanding in
terms of integration, data conversion
and building small bolt-on forms
benefits clients enormously to resolve
the GAPS.
• Flexible and scalable. We have worked
on large and small clients.
• Effective and Competitive
• Bring in methods and project
management experience to ensure
People, Process, technology and
Organization are brought together to
achieve project objectives

19. CHAIN – SYS SUCCESS STORIES

20. Double Click for
expanded view
CHAIN-SYS Success stories
Case Study in Oracle Website
http://www.oracle.com/us/corporate/customers/
action-construction-1-ebs-cs-367211.pdf

21. 72 Days Implementation
Double Click for
expanded view
CHAIN-SYS Success stories
Case Study in Oracle Website
http://www.oracle.com/us/corporate/customer
s/customersearch/shanthi-gears-1-ebs-
snapshot-409803.html

22. 45 Days Implementation
Double Click for
expanded view
CHAIN-SYS Success stories
Case Study in Oracle Website
www.oracle.com/us/corporate/customers/
patel-integrated-logistics-ebs-079374.pdf

23. Double Click for
expanded view
CHAIN-SYS Success stories
Case Study in Oracle Website
http://www.oracle.com/us/corporate/customers
/wep-solutions-5-ebs-case-study-364971.pdf

24. Honda India
Oracle Products &
Services
Oracle Financials,
SCM(Pur, OM, INV)
BOM WIP
Quality
Costing
HCM
CRM
Configurator
Service provider
Chain-sys
Challenges and Solutions: HONDA MOTOR COMPANY LTD is a Japanese multinational
corporation, known for their automobiles, motorcycles, Aero and power products. Honda
has been the world's largest motorcycle manufacturer as well as the world's largest
manufacturer of IC Engines.
Honda wants to introduce an new order allocation program called WAVE to reduce the
number of back orders to the dealers during sales order booking process
to develop new planning system called New India Parts System (NIPS) to achieve their
business goals
HONDA wants to establish Inventory Standard, Order Plan, and Deployment to cross-dock
the order types based on the Priority matrix to increase the efficiency level of service to
achieve and reducing the turnaround time to the dealers.
24X7 support for the oracle modules like INV, OM, PUR, WMS, AP, AR, FA and GL.
Interface Support for Legacy programs: DELITE ,DMS and DCS
Post implementation support for WAVE and NIPS programs
Data Migration, Management and Roll-outCHAIN-SYS Success Stories
Process Improvements
•Provide proper information to Dealer- time saved by about 30%
•Shortened lead time from order to sales
•Reduced stock level and lead time to customer
•Customer service ratio improvement
•Improve the Customer satisfaction index
•Accurately forecast retail and wholesale demand
•Improving ordering and planning process
•Providing consistent and reliable information to stakeholders in the value chain
thereby ensuring a better foundation for decision making and planning

25. Industry
Avantha Power
Oracle Products &
Services
Oracle – Finance, OPM,
Purchase,Inventory
Implementor
Chain-sys
www.Chain-sys.com
Challenges and Solutions:
Avantha Power & Infrastructure Limited (formerly BILT Power Limited)(APIL) has four
captive thermal power plants with a capacity to generate 95 MW. These plants are located
in Bhigwan, Ballarpur (both in Maharashtra), Yamunanagar (Haryana) and Sewa (Orissa).
The 30 MW power plant at Bhigwan is undergoing expansion and is being upgraded to 60
MW. Around 6 MW of the power generated by this plant is currently being outsourced to
the town of Baramati.
Plans are also afoot to establish two IPP plants in Madhya Pradesh and Korwa,
Chhattisgarh. These plants will have the capacity to produce 600 MW each.
Due to geo spread and various modes of operation monitoring the inventory, coal
accounting and boiler efficiency monitoring was big challenge. In Oracle EBS the same was
mapped.
Data Migration, Management and Roll-outCHAIN-SYS Success Stories
Process Improvements
Oracle MAC to Oracle SLAM: The Avantha charged all the WIP issues to consumption. In Oracle EBS R12, using SLAM the Raw material
and product valuations and costing needs where successfully mapped.
Enthalpy Balancing: The Boiler efficiency monitoring is one of the key objective and the same was implemented successfully.
Lot/Sub-lot reorganization: Oracle OPM Inventory was migrated into Oracle Discrete Inventory module. Implemented the new discrete
functionalities along with OPM functions. Data transformation from lot/sub-lots to no controls. Usage of sub-inventories and locators.
Accurate costing was achieved.
New Quality Models: Quality collection plan for procurement, Lab samples, grading processes through Oracle Quality module.
Project Costing: Client was capturing project costs against projects by having a separate segment in COA in legacy. In EBS R12, through
Oracle Project Costing module, project costs captured at tasks level and interfaced to Oracle FA for capitalizations
Maintenance Cost: Maintenance costs were captured manually prior to Oracle EBS. In the new EBS R12, through Enterprise Asset
Management, preventive and breakdown Maintenance activities are handled to automate the capturing of material and resource costs.
Daily Business Intelligence: To have better visibility Daily business Intelligence was implemented.

26. Industry
Industrial
Manufacturing
Chemical
Oracle Products &
Services
Oracle – Finance, OPM,
Discrete, Retek and
Distribution.
Implementor
Chain-sys
The Ballarpur Group is the largest manufacturer of writing and printing paper in India,. Of
the Ballarpur Group’s seven manufacturing facilities, six in India and one in Malaysia,
three of the Indian facilities and the Malaysian facility will be operated by Bilt Paper PLC
and the remaining three Indian facilities will be retained by the Ballarpur Group. Bilt Paper
PLC is focused on the manufacture of bulk coated and uncoated paper and viscous grade
fibre while the rest of the Ballarpur Group will focus on the manufacture of copier paper,
speciality paper and tissue paper and Retail and OSSB.
Challenges and Solutions:
BILT has six manufacturing facilities which produces paper. But within the manufacturing
facilities the third party applications used to control the shop floor activities are different
and the no.of variants in the FG are in thousands in each plant. The OPM formula and
recipe are huge.
Data Migration, Management and Roll-outCHAIN-SYS Success stories
BILT uses four other applications which need to be integrated with Oracle EBS in real time. The procurement application
called – ARIBA is utilizing the item id; In the reimplementation the item id will be changed in R-12; With Hetrogenous
item ids it is difficult to maintain the history. Similarly for the MES BILT uses a application called “OPTIVISION”; The
migration of the interfaces are challenge here too.
BILT has Retail Division too. For which BILT uses Oracle Smartshop and for R-12 the touch points were refurbished. To
handle and automate the data flow Chain-sys has used its own product APPLOAD.
The cutover happened on 31st of March and gone live on 08-Apr-2011. For BILT’s office stationary
division the discrete process and complete p2p and O2c Was implemented.This is one of the most
complex and diversified business process and brought to single instance and truth from single source is
achieved.

27. Excel Industries Limited
Industry Excel
Industries
Oracle Products &
Services
Oracle – Finance, OPM,
Purchase,Inventory
Service provider
Chain-sys
Challenges and Solutions:Since its inception in 1941, Excel Industries Limited has been
known as a pioneer in the area of crop protection chemicals.
Quality expectations is high and Excel expected EBS to stream line costing and quality as
the industry is equivalent to Pharma and it has decided to implement Oracle EBS. Chain-
sys has taken over OPM implementation and re-engineering of the implementation.
Its Plant in Rohe and Lotte are also mapped in Oracle EBS completely.
Data Migration, Management and Roll-outCHAIN-SYS Success Stories
Process Improvements
Costing: OPM costing has been implemented and it is used to monitor the operation
efficiency completely.The Raw material and product valuations and costing needs
where successfully mapped.
New Quality Models: Quality collection plan for procurement, Lab samples, grading
processes through Oracle Quality module.
Book closing: Monthly, Quarterly and Annual closing has become very easy and Tax
return submissions are mostly automated.
Maintenance Cost: Fixed asssts implemented helps them to monitor the assets.

28. Spartan Engineering Industries Pvt. Ltd. has got the distinction of being one of the Fastest
Growing Construction Equipment manufacturing company in India.
Oracle E-Business suite R12 - E2E implementation .
Modules Implemented Fin/SCM/BOM/WIP/Oracle CRM (integrated with SMS),HRMS-echain
Lakshmi Machine Works Limited is a leading Textile Machinery Manufacturer in India and
one among the three in the world to produce the entire range of Spinning Machinery.
Oracle E-Business suite upgrade with re- implementation .
Modules implemented Fin/SCM (Pur,OM,INV)//BOM/WIP/Quality/Costing/SCP(advanced
supply chain management)/HCM/CRM,Configurator
Automotive Leaders in Steering wheels. Companies supported includes SONA KOYO
STEERING SYSTEMS LTD, JTEKT SONA AUTOMOTIVE INDIA LTD, SONA OKEGAWA PRECISION
FORGING, and SONA SOMIC LEMFORDER
Oracle E-Business Suite R11.5.10.2 and R12.1.3

29. Non-Profit Organization.
Oracle E-Business Suite R12.1.3 – Financials, Supply chain,
CRM and HRMS.
Leading Internet leader in Matrimony, Jobs, Property, Automobiles,
Classifieds, Loans etc.
Oracle E-Business Suite R12.1.3 – Financials, Supply chain, CRM and HRMS.
Namma Cargo Services was founded as an international freight forwarding company
with a long-range strategy of providing comprehensive and integrated logistics and
materials management services for international project forwarding.
Oracle E- Business suite upgrade From 11i to R12
They are using a Legacy application for major of their business transactions.
We integrated the legacy and oracle application and Finance module was fully on Oracle
application

30. A Partial List of Clients

32. Engagement Scope
Our understanding of your engagement objectives
ERP Solution :
Now, Kenafric Industries plans to have a fresh look of the requirements and to have a
complete and a robust system having a long term view of next ten years.
Chain-sys will conduct detailed study ,understand the requirements and propose and
implement scalable solution considering the expansion and stability for next ten years.
Scope Of Work

33. KI
KENAFRIC
Food
Inv. Orgs Inv. Orgs
Foot wear Stationary Confectionary

34. Over All Architecture- Proposed for Kenafric
Requisitions
Bids & RFQ
Purchase Orders
Oracle E-Business Suite
General
Ledger
Payables
Receivables
MFG
System
Inventory
Purchasing
Order
Management
Planning
MFG
Productio
n
Inventory
Payroll
ShippingBank
Reconciliationi.Portal Interfaces

35. Module Scope
Modules
Inventory Purchasing
Order
Management
Manufacturing
Oracle e-Business Suite R12
Financials
(AP, AR, CM,
GL & FA)

36. Book
Orders
Maintain
Inventory
PlanProcure
Make
Shipment
Finance
All Product,
Customer,
& Supplier
Information
Integrated Process Flow
Quality
Oracle Process
Manufacturing
PO Receipt
Warehouse Transfers
Inventory Adjustments
Issues
Purchase Requisitions
Purchase Orders
Blanket PO/Releases
Supplier Management
Forecast
Master Production Schedule
MRP
Customer Quotes
Customer Orders
Customer Management
Quality Data Collection
Inspection
Rejection
Pick Release
Ship Confirmation
Despatch Documents Customer Receipts
Supplier Payments
Finance JVs
Bank Reconciliation
Fixed Assets

37. Oracle EBS R12 – Integration in a Nutshell

38. Formula Management
Inputs Brine
Main product Cl2,Lye
Co-products- N2 Gas,
HCL
By-products
Waste
Recycle

39. Order to cash process
PricingShippingInventoryFinancePointofsale
Receive PO
from the
customer
Create
Sales
order
Sales
Booking
Availability
Check
Price the sales order lines
- Discounts
- Surcharges
- Deals
Delivery Shipment
Freight
Carrier
On-time
shipment
analysis
Shipping
documents
Reservation Allocation
Inventory
Depletion
Debtor’s Ledger
Invoice Creation
Cash
Receipt
Final
Ledger
Process
General
Ledger
Bank
Reconciliation
Statement (BRS)

40. Order to cash process automation Objectives
 Improve the order entry and order fulfilment efficiencies.
 Reduced time for order to cash processes.
 Seamlessly integrate sales and distribution system.
 Improve customer satisfaction with better communication
 Automates the sales force functions.
 Robust and flexible pricing engine.
 Provide accurate Order promise dates.
 Minimize Bad-debts. Improve cash flow.
 Complete Statutory needs to be addressed.
 FG Transport association with Customer Invoice

41. Procure to pay process automation benefits
 Best of class procurement and payment processes.
 Optimize the material cost and purchasing lead time.
 Improve the supplier selection strategy. Supplier base analysis.
 Paperless Purchasing office.
 Improve Supply chain visibility between suppliers and companies.
 Work with Excise department and sales department confident.
 Integrated budgetary controls.
 Electronic approvals and audit trails.
 Collaborate seamlessly over Internet with Suppliers - Optional
 Review and improve quality on material receipts.
 Robust Supply chain engine for sourcing.
 Robust and flexible Sub-contracting process.
 In-built Bar-code integration capability – Optional Enablement
 Improve Inventory Tracking and Traceability.
 Reduced time for Payable invoice and payment processes.
 Statutory needs well addressed.

42. Procure to pay process
PlanningReceivingInventoryFinancePurchasing
Purchase
Requisition
Purchase
order
Approval PO Taxes
Supply chain
planning
PO Receipt Inspection
Goods
Receipt
Notice
Inventory
Addition
Creditor’s
Ledger Invoice
Creation
Supplier
Payment
Final
Ledger
Process
General
Ledger
Bank
Reconciliation
Statement (BRS)
DRP
Orders
RG
Registers

43. Finance process objectives
 System Based P&L and Trials – Every month
 Analyse 3600 with Flexible accounting structure.
 Best accounting standards in place.
 Automate the Bank Reconciliation.
 Flexible reporting of financial statements as you need.
 Effective financial controls through period close processes.
 Electronic approvals and audit trails.
 Achieve Daily close.
 Robust and flexible Tax engine.
 Improve cash management.
 Consolidate the financial statement across multiple entities
 Hierarchical account mapping.
 Drill down reports. Comparative reports.
 Manage all fixed assets.
 Compare budget with actual.

44. Finance processBudgetingPayablesReceivables
Cash
Management
FixedAssets
General
Ledger
Journal Voucher Post
GL
Balances
Balance
Sheet
Creditor’s ledger
invoice/ CM/ DM
Debtor’s ledger
invoice/ CM/DM/
Adv Deposit
Approve Account
Bank statement
Fixed Assets Depreciation Retirement Journal
Profit and
loss
Budget
Heads
Budget
PO
Encumberance
Cash
Receipt
Receive
against
invoices
Account
Approve Account
Supplier’s
payment
Account
Pay
against
invoices
Trial
Balance
Bank and
Cash
Book
Bank
Reconcilia
tion (BRS)
Cash
Forecasting

45. Supply chain management objectives
 Optimize your inventory.
 Reduce Inventory cost.
 Improve customer satisfaction through on-time delivery.
 Reduce cost on transportation through Transportation planning.
 Constraint based planning.
 Holistic planning. Single Supply chain plan for entire enterprise.
 Approve your suppliers for sourcing.
 Automatic creation of Purchase requisitions and shop floor orders.
 Robust Hybrid Manufacturing system.
 Item codification. Flexible Classification of items.
 Improve inventory accuracy.
 Get accurate sales order and shop floor components available to
promise dates.
 Business intelligence reporting.

46. Supply chain management process
Supplychain
planning
Demand
Shopfloor
managment
PurchasingSupply
Purchase orders PO Reqs
On-hand
Balances
Shop floor
order
Supply chain
plan
Forecasting Sales orders Safety Stocks
Shop floor order
Purchase
Requisition
Purchase
Order
Receipt Invoice
In-Transit
Reserved and
Allocated Qty
Release Allocation
Product
Completion
Unconstrained Constrained
Availability
Engine

47. The Approach

48. 48
Team Organization

49. Project Monitoring and Review Team
(Senior Management Personnel)
Name Qualification and Experience Skill Set Role
Thiyagarajan. R 15+ Years Diversified Experience
in Various Areas like Domain,
EDP, IT and ERP Management
Domain, EBS ,PMP and Deliveries. Delivery Head
Sathya Narayanan.N CA, ICWAI, Over 20 years of
Experience including 6 years of
Apps Experience
Domain, EBS and expert in PMO. PMO
Manojkumar.N CA, ICWAI, Over 16 years of Apps
Experience including 6 years in
Oracle ERP .
Oracle Financials with India Localization,
Strong Leadership skills
SME-Finance
Murugiah.S M.Sc., Paper Tech IIT Roorkee
M.Sc, Comp.Science
Total of 15 Years of
Manufacturing experience and
7yrs of Oracle Apps experience
All round functional skill set in the entire
basket of Oracle Applications with strong
Solution Design skills and Technical skills
VP
Arunkumar.V B Tech, Over 12 years of
Experience including 7 years of
Apps Experience
All round functional skill set in the entire
basket of Oracle Applications with strong
Solution Design skills and Technical skills
SME-SCM
Ganapathy.A B.E., Computer Science. Over 10+
years in Oracle Applications with
total 6 years of experience as
Oracle Developer
Oracle Applications Technical Consultant in
Customization. Data conversion with Legacy
system and Application Development
SME-Tech

50. 50
General
Questions?