Tender Management. Presentation was made for my manager's as one of a key speaker of Procurement and SCM Specialist. "Power = Knowledge Shared"

1. By : Ramon A. Pili
Ramon Arias Pili
Email: rapili@elnusa.co.id

2. Date of birth : Jakarta, 6 June 1977
Degree : S1, Economic Faculty,
University of Indonesia
Occupation : 2006 – 2008, Head of Adm. & Fin. OFS BPN
2008 – 2009, Proc. Manager of OFS Div.
2009 – Present, Proc. Manager of EDS Div
Certification : 2009, Kepres 80/2003, BAPPENAS
2010, International Purchasing & Supply Chain
(IPSCM), ITC
2011, Advanced International Purchasing &
Supply Chain (IPSCM), ITC (test will be held on
Sept, 2011)
Workshop : 2010, Basic Supply Chain (IPOMS)
2011, Material for CSCP Certification (IPOMS)
Ramon Arias Pili@Copyright 2011 2

3. 1 ) Te r m s & D e f i n i t i o n s
2)Ethics & Principles
3 ) Re g u l a t i o n s
4 ) Te n d e r P ro c e s s
5 ) Co n t ra c t
6 ) Co n te n t o f t h e Co n t ra c t
7 ) Re f e re n c e
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4. 1) “ ” means to present for acceptance or rejection.
2) “ ” relates to the making of a formal offer in a sealed envelope.
3) “ ” is associated with making offers at tenders. Bid is also
commonly used in relation to any offer made.
4) “ ” means elaborating the term of reference/bid
document.
5) “ ” is a semi-formal process related to an enquiry.
6) “ ” means suggest an indicative offer rather than a formal
offer .
7) “ ” means appraisal of competency , ability and
eligibility from vendors.
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5. 1) “ ”, achieving target with time that already agreed
2) “ ”, according to the organization needs and goals.
3) “ ”, open to all eligible suppliers.
4) “ ”, suppliers have access to the information and
requirement of the tender.
5) “ ”, fair treatment to all suppliers.
6) “ ”, achieve target according to the needs, financial and
benefits to avoid authority abuse.
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6. • Provide adequate degree of transparency in the entire procurement
cycle.
Transparency • Maximize transparency in competitive tendering and take
precautionary measures to enhance integrity.
• Ensure that public funds are used in public procurement according
to the purposes intended.
Good Management • Ensure that procurement officials meet high professional standards
of knowledge, skills and integrity.
• Put mechanisms in place to prevent risks to integrity.
Prevention of • Encourage close co-operation between government and the private
Misconduct, Compliance sector.
and Monitoring • Provide specific mechanisms to monitor public procurement as well
as to detect misconduct and apply sanctions accordingly.
• Establish a clear chain of responsibility together with effective
control mechanisms.
Accountability & Control • Handle complaints from potential suppliers.
• Empower civil society organizations, media and the wider public to
scrutinize public procurement.
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7. 1) Conducting the job based on the regulations with high responsibility attitude
to achieve target and objective.
2) Professional and independent with honesty and able to keep all documents
confidential.
3) Predispose other directly or indirectly against the unsupportive competition is
prohibited.
4) Accepting all decisions that have been agreed within parties.
5) Avoid “Conflict of Interest”.
6) Prevent and avoid authority abuse for personal intentions.
7) Do not accept any kind of bribery, commission, gift or any kind from others.
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8. Ramon Arias Pili@Copyright 2011 8

9.  Based on Term of Payment
 Based on Period of Contract
 Distribute Tender Document
 Aanwijzing  Content of the Contract
 Submit Quotation
 Evaluation
 Negotiation
 Winner Selection
 Debrief unselected participant
 Procurement Plan
 Choosing the Selection Method
 Qualification Method
 Scheduling Plan
 Document Preparation and OE Determination
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10.  Preparation
Procurement Plan
•Considering the needs of operational
•Considering some factors:
• Optimize procurement process
• Type of Contract, quantity, quality and deadline
• The procurement workflow
• Cost Risk
• Technology
• Maximize product consumption and competency in result.
• Considering the rule of K3LL
Choosing the selection method
•Public Tendering
•Limited Tendering
•Direct Selection
•Direct Appointment • Preparation
Qualification Method • Execution
•Pre-qualification • Contract
•After-qualification
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11.  Pre-qualification
Advertise the Open
≥1
Tendering Winner
Price Evaluation
Selection
Prequalification
≥1
2= Direct Selection
NO ≥3 2nd NO ≤ 1Direct Appointment
Technical Evaluation
Pre bid
Meeting/Aanwijzing
≥1
Arrange BAP/ADDM
Administration
Evaluation
Submit & Open • Preparation
Quotation Arithmetic
• Execution
Correction
NO ≥3 2nd NO
• Contract
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12.  After-qualification
Advertise the Open ≥1
Tendering
Register and Price Evaluation Verify the Qualification
Document
Collect Document 2= Direct Selection
≤1Direct Appointment ≥1
Pre bid ≥1
Meeting/Aanwijzing
Technical
NO Evaluation
Arrange BAP/ADDM Winner
≥1 Selection
NO ≥3 2nd NO
Administration
Evaluation
Submitting and • Preparation
Open Quotation Arithmetic
• Execution
Correction
NO ≥3 2nd NO
• Contract
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13.  Preparation
Scheduling Plan
• Creating the schedule from beginning to end
Document Preparation and OE Determination
• Preparing for document
• Determine Owner Estimation
• Preparation
• Execution
• Contract
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14.  Execution
Distribute Tender Document
• Register/Invited to the tender
Aanwijzing
• Explaining and describing tender specifications
Submit Quotation
• Submitting the quotation within stated period
• One Envelope
• Two Envelope
• Preparation
• Two Stage
• Execution
• Contract
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15.  Execution
Evaluation
• Elimination System
• Scoring System
• Lifecycle Cost (TCO)
Negotiation
• Reconditions the submitted quotation
Winner Selection
• Winner could be announced from website or public media
Debrief Unselected Participants • Preparation
• Execution
• Contract
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16.  Based on Term of Payment
Lump-Sum
• The work should be accomplished within period of time
Unit Price
• The work should be accomplished within period of time
• Fixed price
Cost Plus Fee
Turn key
• Refers to something that is ready for immediate use • Preparation
• Execution
• Contract
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17.  Based on Period of Contract
Single Year
Multi-Year
• Preparation
• Execution
• Contract
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18. 1) Identifying the parties
2) Description of the goods/services/capital investment
3) Contract price
4) Delivery
5) Inspection by the buyer
6) Retention of title
7) Payment conditions
8) Documents
9) Liability for late delivery, non delivery and remedies
10) Limitation of liability for nonconforming goods
11) Claims in product liability or otherwise
12) Force majeure
• Preparation
13) Applicable law
• Execution
14) Resolution of disputes
• Contract
15) Language of the contract
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19. 16) Conditions to the entering into force of the contract
17) Definitions
18) Notices and communications
19) Exclusion of headings
20) Merger
21) Modification of the contract
22) Changes in the parties
23) Assignment
24) Termination for cause
25) Insurance
26) Warranty claims
27) Void ability of the contract or part or it
• Preparation
28) Intellectual or industrial property
• Execution
29) Taxes
• Contract
30) Performance bonds, advance payment, and/or completion bonds
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20.  Keputusan Presiden No. 80/2003
 Peraturan Presiden 54/2010
 Pedoman Tata Kerja 007 rev 1 & 2 (BPMigas)
 International Purchasing & Supply Chain Management
(IPSCM), Modul 6
 IPSCM, Modul 8
 OECD Principles for Integrity in Public Procurement, OECD, 2009
 Bids, Tenders & Proposals, Kogan Page, 2003
 Lembaga Kajian Pengadaan (Barang/Jasa) Pemerintah (LKPP)
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21. Ramon Arias Pili@Copyright 2011 END