Overview of MS Project 2010 by Vinit Kumar Singh

1. MS Project 2010 Training -Vinit Kumar Singh

2. Welcome, we have assembled to learn to use MS Project 2010 from effort estimations to planning. Welcome and Introduction

3. Templates would provide examples for almost all kind of plans, so its good to go through those first. Templates

4. You can import tasks from Excel and Word. You can also simply copy the list and paste in MPP. You need to map the fields between excel and MPP to import the tasks. You can similarly export to pdf, excel etc. Import & Export

5. Date would automatically start from today for Project plan, which can be changed as needed. You can change things using proect>project information tool. Start date should only be provided, let MPP decide the end date. Defining project information

6. Either new calendar can be made or existing can be changed using Project>Change Working time. Either holidays can be accommodated using Exceptions, or overtime can be added using Work weeks tab Defining project calendar

7. Manually and auto scheduled task With manual task, we can put any text instead of duration Tasks can be organized using Summary tasks. We can also have recurring tasks, if need be. A non-budgeted task can be made inactive Tasks, Inactive tasks & Summary tasks

8. Milestone represents a work accomplished like customer acceptance etc., milestone do not have any duration. Milestone

9. Either new calendar can be made or existing can be changed using Project>Change Working time. Either holidays can be accommodated using Exceptions, or overtime can be added using Work weeks tab Summary tasks

10. Each task can be associated with a WBS (work breakdown structure) code. We can define our own WBS codes. Highest WBS code should be added as project code in the SEPITS for tracking. Summary tasks can be shown and hidden from Gant chart tools>Format>Summary tasks checkbox WBS Codes, Showide summary

11. Tasks can be linked to have dependency between them Link tasks

12. All resources can be seen at View>Resource sheet Resources work availability should be set in maximum unit column e.g. 70% of leads. Also cost of resources can be put here. Resources could be work, cost or material. Resources normally gets added automatically but its not a good way. If you want new resources not to be added to the resource pool automatically, open, file>options>advanced and deselect add new resources and tasks check box Resources

13. Duration = Work units E.g. if resource works for 50% units then task of 40 hrs is calculated to 80 hrs by MPP Thus, 80 hours = 40 hours 50% Work = Duration X Units E.g. If we enter task duration for 5 days at 40% resource usage, MPP would give output of 16 hours Thus, 2 days = 5 days X 40% Units = work duration E.g. MPP calculates units if work is provided 40 hrs and duration 160hrs. Thus, 0.25 = 40 hours 160 hours Duration, work and units

14. If hours assigned are higher than the maximum available time for a resource, over-allocation occurs. Resource over-allocations can be analyzed using resource usage and resource sheet. In resource usage view, all over allocated resources can be filtered. It can be fixed using task inspector, team planner etc. Resource over-allocations

15. Whenever resource assignments are changed, MPP will trigger to select one of the three options. We need to click the correct option, as per our requirement there. Resource assignments modifications

16. Using team planner, one can assign tasks to users using drag and drop. This can also be used to fix over-allocations of resources. Team planner

17. Timeline can be viewed at View>timeline. We can add milestones on timeline and then copy that on email for providing visual treat to client. Timeline

18. One can create multiple project plans and then to analyze across the projects, one can create master plan and then add all projects plan as sub projects to that. Master & Sub projects

19. Resources can be leveled, however it can dangerously change the whole if whole project leveling is requested. Leveling delays and splits tasks to remove over-allocations. For that leveling should be done small portion of plan. Leveling resources

20. Plan can be baselined from Project>Set baseline. There could be 11 baselines for a plan. Scheduled is current plan, that may be same or changed per the progress going on. Also actual can be used for inputting actual values, and then when required variance reports can be generated. Baselined, scheduled and actual

21. Project > Project information >statistics View > tables > variance etc Project > reports > overview > summary Using other text based and visual reports Project Status & Reports

22. http://office.microsoft.com/en-us/project-help/ http://www.microsoft.com/project/en/us/default.aspx http://www.profsr.com/msproject/msproj01.htm http://blogs.msdn.com/b/project/ More information

23. Thank You!