Paperless meetings in the Parliament of Finland

1. World e-Parliament Conference 2016
#eParliament
28-30 June 2016 // Chamber of Deputies of Chile // Valparaiso
Paperless meetings
Parliament of Finland

2. Paperless meetings
Parliament of Finland
 Paperless plenary sessions and committees from 2015
 Common legislative information system for planning and
managing plenary session and committees
 Used by Parliament Office staff
 Almost real time automated publishing from legislative system to
parliament website
 New way of showing content and publish content
 New Internet and Intranet sites on Microsoft SharePoint 2013
platform
 MPs receive committee meeting documents to dedicated
Sharepoint workspaces

3. Benefits
Parliament of Finland
 Benefits to the Parliamentary Office
 Common automated content and document management
system for whole legislative process
 Savings in time and personnel costs
 Benefits to MPs
 Easy access to plenary session and committee
documents
 Benefits to the public and media
 The plenary session materials available almost real time
on the parliament website
 Benefits to the environment
 Considerable reduction in paper consumption

4. System architecture
Parliament of Finland
Integration (JCAPS)
FrameMaker
Structured
documents
Case and document
management
Meeting planning
UI of
committees
UI of plenary
sessions
Parliament web-site
MS Sharepoint 2013
Parliament Intranet
MS Sharepoint 2013
Support
Services
FileNet solutions .Net solutions
User
management
MS AD
E-mail
MS Exchange
Server
Publishing